Administrative Coordinator - Cardiology Columbia UniversityAdministrative Coordinator - CardiologyNew York, NYThe Coordinator helps maintain organized research records, supports study teams with administrative processes, coordinates meetings and training activities, tracks required staff credentials and compliance documentation, and assists with departmental communications and purchasing activities. Reporting to Clinical Research leadership, this role assists with day-to-day administrative activities that support research teams, study start-up, regulatory documentation, training compliance, and general program operations within an academic medical center environment.
Administrative Operations Coordinator Crestfield TalentAdministrative Operations CoordinatorNew York, New York$46,000–$55,000 / yearAdministrative Operations • Office Coordination • Scheduling • Microsoft Office • Google Workspace • Document Management • Internal Communication • Administrative Support • Organization • Time Management • Teamwork. This role is a good fit for someone who is detail-oriented, communicates clearly, and can manage multiple administrative tasks while supporting different teams.
Administrative Assistant Namdar GroupAdministrative AssistantGreat Neck Plaza, New YorkYou will serve as a key point of contact for the office, coordinating closely with project managers, executive leadership, and external partners to ensure the smooth, efficient day-to-day operation of our large-scale multifamily developments. We are dedicated to shaping city skylines and building vibrant residential communities through innovative design, strategic planning, and operational excellence.
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantJersey City, New JerseyRemoteCompleting that next step allows the hiring team to confirm applicant details, review availability, and consider candidates for suitable customer service support, administrative support, data entry, feedback, and office related opportunities. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.
NewAdministrative Assistant - III (USD) MindlanceAdministrative Assistant - III (USD)NYC, NY$28.96 / hourSupport the planning, preparation, execution, and tracking of field facing communications, including maintaining distribution lists, reviewing content and formatting, coordinating approvals, scheduling communications, and monitoring campaign completion. Prepare and format professional documents, presentations, reports, and communications using Microsoft Word, PowerPoint, Outlook, Teams, and other Microsoft Office/Microsoft 365 applications.
Academic HR and Administrative Services Manager New York UniversityAcademic HR and Administrative Services ManagerNew York, NY$115,000–$135,000 / yearRequired Education:Bachelor''s DegreePreferred Education:Master''s Degree in a relevant fieldRequired Experience:5+ years of relevant experience managing academic HR matters, employee relations, or academic administration at a university or comparable institution, or an equivalent combination of education and experience. Interpret University policy and procedures to ensure the Institute follows University and IFA academic and student appointment/hiring protocols, including protocols related to faculty/researcher/student scholar searches, appointment letters, hiring commitments, visas/sponsorships, and Institute recordkeeping.
Administrative Assistant - 100% onsite New York University School of MedicineAdministrative Assistant - 100% onsiteNew York, NY$53,294.22–$65,000 / yearThe Department of Psychiatry is seeking a full-time Administrative Assistant to support the Vice Chair for Research and provide back up support to the Chair with a variety of administrative support duties including but not limited to answering phones, scheduling meetings, greeting visitors, distributing mail, and ordering supplies. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people.
Human Resources Administrative Manager Columbia UniversityHuman Resources Administrative ManagerNY$78,000–$85,000 / yearThe incumbent manages HR transactions related to academic appointments, reappointments, visiting student interns, and visa updates, while also supporting recruitment, onboarding, offboarding, and other HR administrative processes for faculty, researchers, staff, students, and visitors. Processes initiator-level transactions, including academic appointments, reappointments, and Template-Based Hires (TBHs), ensuring personnel information is accurate, complete, and processed in a timely manner and in accordance with University policies and procedures.
NewAdministrative Assistant GTT, LLCAdministrative AssistantNew York, NYThe team includes administrative professionals, analysts, associates, and client-facing specialists who collaborate across departments such as Sales, Corporate Access, and Research in a fast-paced, high-accountability environment. This Administrative Assistant role supports a team of 12 members within a fast-paced financial services environment, with responsibilities extending to providing support to others including expense report preparation.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)New York, NY$18–$20 / hourMinimum of 3 years of experience in facilities, property or space management, warehouse or inventory operations, fleet or parking management, telecommunications, mailroom operations, printing, or records management. This role will work closely with leadership to ensure efficient day-to-day operations across office space, logistics, and facility management functions.
Administrative Assistant, ESL (PT) PASSAIC COUNTY COMMUNITY COLLEGE (INC)Administrative Assistant, ESL (PT)Paterson, NJ$15.92–$17 / hourProvide information regarding College programs, activities, and policies Coordinate student orientations Assist with BestPlus Testing Perform data entry and operate computer software programs in use at the college; produce correspondence, documents, and classroom materials. We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of the Beginner ESL Program's administrative and academic activities, and daily operations.
Administrative Assistant (New York, NY) PIMCOAdministrative Assistant (New York, NY)New York, NYOrganize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience (e.g., Global Client Meetings, Due Diligence Meetings, Roadshows, Board Meetings, Department Onsites). Our flexible capital base and deep relationships with issuers have helped us become one of the world's largest providers of traditional and nontraditional solutions for companies that need financing and investors who seek strong risk-adjusted returns.
Ambulatory Facilities Administrative Assistant, Westchester Columbia UniversityAmbulatory Facilities Administrative Assistant, WestchesterNew York, NY$66,300–$69,010 / yearIn addition, the administrative assistant manages assigned projects/initiatives and, as a member of the facilities support team, ensures that service level agreements are met and facilities issues are addressed promptly and in a timely manner. Work closely with CU Departments, NYPH Facilities, and Environmental Services to ensure the professional upkeep of ColumbiaDoctors spaces and make sure all issues/requests are processed in a timely manner.
Administrative Professional Ramboll UK LtdAdministrative ProfessionalValhalla, NY$70,000–$85,000 / yearThe responsibilities in this role include (but are not limited to) the following: Support the technical team in the development and preparation of documents including proposals, presentations, and technical reports using Ramboll branded templates that may include graphics and tables. Excellent written and verbal communications skills, including thorough knowledge of grammatical rules, spelling, punctuation, and use of proper syntax; solid proofreading and editing skills.
Administrative Coordinator - Nephrology Columbia UniversityAdministrative Coordinator - NephrologyNew York, NY$66,300–$70,000 / yearIn this role, the Administrative Coordinator will provide essential administrative support to the Director of the Transplant Program and the Associate Division Chief for Clinical Affairs, contributing to the seamless functioning of the Nephrology Division. Monitor the work area to ensure proper maintenance and the availability of supplies, while also promptly addressing any issues with office equipment and general facilities, routing them to the appropriate parties for resolution.
Administrative Assistant-56551401 Institute for Comm LivingAdministrative Assistant-56551401Brooklyn, NY$22.96 / hourPart timeResponsible for overall office management keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner. The Administrative Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients.
NewAdministrative Assistant RX2 SolutionsAdministrative AssistantHasbrouck Heights, NJThis role is well suited for someone who can manage competing priorities, coordinate work across departments, and help keep daily activities organized and on track. Ability to support a varied workload that may include phones, visitors, shipping requests, office needs, and customer inquiries.
Remote Administrative Coordinator Traveling with MchailaRemote Administrative CoordinatorNewark, New JerseyRemoteWere looking for a highly organized and reliable Remote Administrative Coordinator to provide administrative support, manage workflows, and ensure smooth day-to-day operations for clients and the team. This position is perfect for self-motivated individuals who can work independently while using established systems, training, and tools provided.
Administrative Assistant-33551401 Institute for Comm LivingAdministrative Assistant-33551401Queens Village, NY$22.95 / hourPart timeResponsible for overall office management keeps the staff office area organized and operating efficiently, including all filing, keeping the office equipment in good working order, maintains a supply of all forms and updates bulletin boards in a timely manner. The Administrative Assistant is responsible for managing client records, operating and coordinating the management information system, maintaining accounting and budget records for recipient and program expenditures and performing reception activities such as triaging calls and coordinating communication between the program and recipients.
NewAdministrative Assistant, Cornell Tech (NYC) Cornell UniversityAdministrative Assistant, Cornell Tech (NYC)New York City, NY$29.25–$32.32 / hourResponsibilities are varied and may include: scheduling meetings; planning, organizing, and providing day-of-event support for activities such as conferences, seminars, symposiums; maintaining and updating applicable website content; assisting with travel arrangements; maintaining files, photocopying, scanning, and filing documents; preparing and processing reimbursements for faculty, staff and visitors; processing department billings and other requisitions; typing and editing correspondence, coursework, presentations, and proposals; preparing basic reports and filling out forms for sponsored programs submissions; tracking office supply inventory and ordering supplies; responding to routine and non-routine inquiries and coordinating activities. (10%) Assist with research proposal submission in coordination with the Sponsored Research team which may include: reviewing requirements; synthesizing and disseminating requirements to collaborators and others involved in the application submission; typing, formatting, preparation of CV and current & pending support materials; sending out requests for background information, tracking responses, and obtaining collaborator's supporting materials; preparing basic budget forms; preparing of Form 10; coordinating proposal submission materials with organizational finance team and the Office of Sponsored Programs.