Legal Billing Coordinator AtriumLegal Billing CoordinatorNutley, NJ$85,000–$105,000 / yearThe team is responsible for managing client invoicing, account reconciliation, payment processing, and resolving billing inquiries while working closely with attorneys, clients, and internal departments to ensure accurate and timely billing. This position will work closely with attorneys, clients, and internal teams to review and process invoices, research and resolve billing discrepancies, reconcile accounts, and respond to billing-related inquiries.
Creative Operations Administrative Coordinator AtriumCreative Operations Administrative CoordinatorNew York, NYResponsibilities of the Creative Operations Administrative Coordinator: Artwork Routing (Administrative Tracking): Administer day-to-day routing of mechanical artwork through the team's production routing system - setting up files, logging status updates, and keeping records current for every active program. Preferred Experience/Skills for the Creative Operations Administrative Coordinator: 1+ years of experience in an administrative, coordinator, or project-support role - artwork routing, production coordination, print production, or similar is strongly preferred.
NewProduction Coordinator Gables Search GroupProduction CoordinatorNew York, NY$60,000–$80,000This person will function as the pipeline for the internal team to the overseas factories, making sure that product is flowing smoothly and being manufactured to the requirements specified. We need a person that is proactive in solving problems and can anticipate issues that need to be addressed before they become critical.
NewEarly Talent Recruiting Coordinator AtriumEarly Talent Recruiting CoordinatorHolmdel, NJ$22.50–$24 / hourAbout Atrium Founded in 1995, Atrium is a WBENC-certified leader in Extended Workforce Management and Talent Solutions, blending technology and human expertise to help leading brands reimagine how work gets done. We're looking for a passionate and motivated Recruiting Coordinator responsible for working alongside and supporting our Early Talent recruiters in our Holmdel, NJ office, while ensuring candidates mov e through the recruiting and hiring process smoothly.
Physician Recruitment Coordinator AxelonPhysician Recruitment CoordinatorNew York, NY$30–$50 / hourFacilitate site visits for physician candidates and their spouses/significant others, including planning for travel, lodging, meals, and welcome gifts, developing itineraries, and providing transportation as needed. Support the growth of the company by assisting the in-house Senior Director of Physician Recruitment with logistics of recruitment and onboarding process to result in successful placement of physician candidates.
Quality Assurance Administrative Assistant Canfield Scientific, Inc.Quality Assurance Administrative AssistantParsippany-Troy Hills, NJ$22–$26 / hourFull timeThe right candidate will have some experience with regulatory processes, possess strong interpersonal skills, be very detail oriented, organized, and work well independently while being part of a larger team. We are seeking a Quality Assurance Administrative Assistant who will be responsible for supporting our quality assurance team onsite in our Parsippany, NJ office.
NewOperations Coordinator Success Academy Charter Schools, Inc.Operations CoordinatorThe Bronx, NYReporting directly to the School Business Operations Manager (BOM), the Operations Coordinator (Hourly/Non-Exempt) plays a crucial role in providing essential support to the School Business Operations Manager (BOM) and contributing to a positive and well-organized school environment. Assisting with Technology, Supply, and Inventory Management: Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed.
NewLeasing Administrative Assistant Vaco LLCLeasing Administrative AssistantNew York, NYDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.
NewAdministrative Assistant Mitchell MartinAdministrative AssistantBronx, NY$17–$19 / hourBy applying for this job, you agree to receive AI-generated calls, text messages, and/or emails from Mitchell Martin Inc and its affiliates and contracted partners at various frequency through traditional and automated methods. • This is a contract position requiring onsite presence, focusing on administrative tasks and coordination within the team.
NewAdministrative Assistant Vaco LLCAdministrative AssistantEdison, NJDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Administrative Assistant (Finance) AtriumAdministrative Assistant (Finance)New York, NYPreferred Experience/Skills for the Administrative Assistant (Finance): Previous administrative experience within financial services, banking, investment management, private equity, accounting, or another corporate environment. Our client is seeking a highly organized and proactive Administrative Assistant (Finance) to provide day-to-day support to professionals within their New York City office.
MEDICAL ASSISTANT II AxelonMEDICAL ASSISTANT IINew York, NY$18–$22 / houras assigned - Adheres to universal precautions and OSHA Regulations - Maintains examination rooms and medical areas in a clean and orderly fashion - Stocks examination room with supplies - Checks supplies from vendors against packing slips as assigned - Puts supplies away as assigned - Maintains professionalism at all times - Ensures that patients and visitors are greeted promptly and courteously - Registers and transacts patients promptly and accurately using current computer system - Updates pertinent patient information, including medical insurance coverage and eligibility Ensures that all patients names appear on daily ledger sheets - Schedules patient appointments - Retrieves and files medical reports/lab results - Maintains the patient waiting room and front desk area - Processes HMO referrals as requested by Physician, Practice Management, and patients -Communicates to Physician all patient emergencies - Answers telephones with name and Beth Israel Medical Group office location - Takes messages to ensure follow-up on all calls - Files and maintains file units - Balances ledger sheets and accounts for all monies received - Has accountability for all aspects of the cash box and the contents within. Duties: Demonstrates the ability to perform clinical/technical/service/administrative tasks: - Assures that the delivery of patient care is consistent with the philosophy of Beth Israel Medical Group - Performs EKGs as ordered by the physician - Performs lab testing as ordered by the physician - Performs PFT as ordered by the physician - Performs audiometry as ordered by the physician - Admits patient to the exam room and takes vital signs, medical history, medication history and allergy history.
Administrative Assistant (Data entry / Attorney support) Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support)Manhattan, NY$18–$19 / hourTemporaryContractorFull timeDescription: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Administrative Assistant (Housing) Trigyn Technologies IncAdministrative Assistant (Housing)Manhattan, NY$17.50–$19 / hourTemporaryContractorFull timeDescription: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Administrative Assistant (Housing / Property Management) TRIGYN TECHNOLOGIES, INC.Administrative Assistant (Housing / Property Management)New York, NY$22–$23 / hourContractorDescription: Electronically filing Non-payment Housing Court cases, follow-up/contact with property management and marshals, upload subsequent documents and payment into NYSCEF (court system). Trigyn's direct government client has an immediate opening for Administrative Assistant in New York, NY.
Bilingual Mandarin Administrative Assistant AtriumBilingual Mandarin Administrative AssistantQueens, NY$22–$25 / hourThis individual will work with documentation, data, prospective residents, and internal teams while helping support the day-to-day operations of a large residential development. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.
Administrative Assistant AtriumAdministrative AssistantIselin, NJ$50,000–$65,000 / yearResponsibilities of the Administrative Assistant: Provide general administrative support to plant management and office staff, including answering phones, routing calls, and greeting visitors. Assist with data entry into ERP/MRP or other manufacturing systems, including work orders, purchase orders, inventory adjustments, and shipping/receiving records.
NewTenant Coordinator Beacon Hill Staffing Group, LLCTenant CoordinatorNew York, New York$65,000–$70,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Our client, Property Services and Asset Management Firm located in Midtown East, Manhattan is seeking to hire a Temp to Perm Tenant Coordinator to support daily operations at one NYC location.
Administrative Practice Coordinator Page GroupAdministrative Practice CoordinatorNew York, NY$95,000–$105,000 / yearFull timeThe Administrative Practice Coordinator supports the secretarial and business support department by ensuring smooth administrative operations and effective coordination within the team. With offices in major financial centers around the world, they provide employees with exposure to sophisticated work in a fast-paced and highly respected environment.
Facilities Coordinator Page GroupFacilities CoordinatorGreenwich, CT$80,000–$120,000 / yearFull timeThis position will partner directly with the Facilities Director to manage vendors, day to day operations, and support construction projects, office moves, and build-outs. 4+ years of experience in facilities (either as an Executive Assistant, Office Manager, or Facilities Coordinator), ideally in a professional services or financial services environment.