Executive Administrative Assistant Hyundai Capital AmericaExecutive Administrative AssistantIrvine, CaliforniaThis role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations. Meetings, Events & Catering Coordination: Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics in partnership with executives, department heads, and key stakeholders.
Administrative Manager - Student Services Five Keys Schools and ProgramsAdministrative Manager - Student ServicesSan Gabriel, CAWorking collaboratively with internal departments and external partners, this position leads cross-functional initiatives, develops procedures and resources, and serves as a trusted advisor to the Director by supporting informed decision-making, policy implementation, and the achievement of departmental and organizational goals. The organizations programs encompass a wide range of services, including public charter schools, restorative justice programs in jails and prisons, shelters, permanent supportive housing, and the development of new housing and support programs.
NewProject Administrative Assistant Bechtel CorpProject Administrative AssistantLos Angeles, CA$77,112–$104,328 / yearExtraordinary teams building inspiring projects: Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world''s infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place. We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.
Administrative Assistant II Float - OBGYN Santa Monica UCLA Health SystemAdministrative Assistant II Float - OBGYN Santa MonicaSanta Monica, CA$26.42–$37.49 / hourAs a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer. Preferred: Knowledge to schedule patient appointments and encounter patients using the Appointment Scheduling/Encounter Registration Programs.
Administrative Coordinator Ultimate Staffing ServicesAdministrative CoordinatorOrange, California$18In this role, you will support internal operations and provide excellent service to external clients by ensuring timely and accurate communication. Continuously learn the technical aspects of products or services to provide knowledgeable support to customers and coworkers.
Research Administrative Coordinator - Neurosciences Cedars-Sinai Medical CenterResearch Administrative Coordinator - NeurosciencesLos Angeles, CAThe incumbent provides reports pertaining to the budgetary and fiscal management of research programs, assists in coordinating division academic activities, and provides assistance with time and effort reporting. Applies federal and state regulatory and licensing requirements, as well as organizational bylaws, rules and regulations and policies and procedures to all assigned projects, and assists with implementation of new regulatory and compliance related programs.
Administrative Coordinator, Talbot Embedded Biola University IncAdministrative Coordinator, Talbot EmbeddedLa Mirada, CA$48,000–$60,000 / yearPlan, manage, and work with site coordinators to execute all events for Talbot Embedded, including, but not limited to, securing venues, coordinating catering, managing publicity and registration, coordinating event staff, executing agreements and payments, and ordering supplies. Coordinate with media and leadership teams to review promotional content, host regional virtual info-sessions, and approve the allocation and tracking of grant-funded marketing budgets for targeted regional campaigns.
Senior Administrative Coordinator, Faculty Services Loyola Marymount UniversitySenior Administrative Coordinator, Faculty ServicesWestchester, CA$25.87–$32.31 / hourLoyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV), will serve as the primary administrative support for designated SFTV department chairs.
Administrative Coordinator, Intellectual Property NBCUniversal Media LLCAdministrative Coordinator, Intellectual PropertyUniversal City, CA$50,000–$70,000 / yearWe produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service.
NewAdministrative Aide 3 Apidel TechnologiesAdministrative Aide 3Irwindale, CAContractorCoordinate classroom and conference room setup and breakdown at various locations, including arranging catering and onsite support. Prepare and distribute written communications, respond to inquiries, and coordinate training logistics using Outlook.
Front Desk Administrator (ID #509303) Partners Personnel Management Services LLCFront Desk Administrator (ID #509303)Anaheim, CAThe Front Desk Administrator will serve as the first point of contact for visitors, clients, and employees while providing administrative support to ensure smooth daily office operations. Previous front desk, receptionist, customer service, or administrative experience preferred.
Administrative Assistant (Entertainment Contracts) Screen Actors Guild‐American Federation of Television and Radio ArtistsAdministrative Assistant (Entertainment Contracts)Los Angeles, CaliforniaFull timeThe Administrative Assistant handles all administrative aspects of the Entertainment Contracts (Theatrical) department, including but not limited to maintaining department files, coordinating internal and external meetings, and assisting with special projects when needed. Must be available and willing to work extended hours per day or per week, including weekends as SAG-AFTRA determines is necessary to meet its business needs.
NewAdministrative Assistant, Global Publicity NBCUniversal Media LLCAdministrative Assistant, Global PublicityUniversal City, CA$47,500–$60,000 / yearWe produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. Support publicists in creating, maintaining and distributing talent, filmmaker and territory tour schedules for press days, junkets, premieres, awards events and tours, including travel details, car service information and greeter arrangements.
Administrative Assistant (STOP) 5 Amity FoundationAdministrative Assistant (STOP) 5Los Angeles, California$23–$24.50 / hourRemembrance, Resolution, Reconciliation, Restoration, Renewal About the Position: As an Administrative Assistant, you will contribute to Amity’s mission by providing vital clerical support for the STOP Program Director. Amity is dedicated to the inclusion and habilitation of people marginalized by addiction, homelessness, trauma, criminality, incarceration, poverty, racism, sexism, and violence.
Contract Administrator III MAAS CompaniesContract Administrator IIILos Angeles, CA$115,000–$126,000 / yearAs a Contract Administrator III on the Project Management Office (PMO) Contracts Team, you own that process: you build and run the competitive bid and selection processes that put general contractors, design-build teams, architects, engineers, and inspectors under contract, from planning all the way through award. Your ownership stake builds the longer you stay, and ESOP participants nationally tend to accumulate 2.5x more in retirement savings than employees at non-ESOP companies.
Administrative Aide-Assistant - 11-185 - SC/ Torrance Corps - Crescendo School of Music and Dance The Salvation Army USAAdministrative Aide-Assistant - 11-185 - SC/ Torrance Corps - Crescendo School of Music and DanceTorrance, CAThis includes scheduling of teachers/instructors/contractors and students, coordination of Crescendo events, creating and implementing programs, and general operation of the school. The Administrative Assistant for the Crescendo School of Music and Dance is responsible for administrative support of all activities related to the school.
Transactional Secretary for Boutique Law Firm in Costa Mesa Adams & Martin GroupTransactional Secretary for Boutique Law Firm in Costa MesaCosta Mesa, California$90,000–$100,000This individual will maintain a thorough understanding of corporate law practice operations, manage high-volume workflows, and ensure that legal documents, client communications, and administrative responsibilities are handled accurately and efficiently. The ideal candidate will be highly organized, technically proficient, detail-oriented, and committed to delivering exceptional service to both attorneys and clients.
NewAdministrative Assistant Vaco LLCAdministrative AssistantAnaheim, CA$25–$28 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
NewAdministrative Coordinator Vaco LLCAdministrative CoordinatorIrvine, CA$26–$29 / hourDetermining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.
Law Office Administrative Director Lee Hecht HarrisonLaw Office Administrative DirectorLos Angeles, CA$215,000–$250,000 / yearThe Office Administrative Director serves as a key business partner to office leadership and is responsible for the overall management of administrative, operational, financial, facilities, and people-related functions within the office. This is a highly visible leadership opportunity for a professional who can effectively partner with firm leadership, oversee business operations, drive office initiatives, and support a high-performing professional environment.