Legal Secretary Fisher & Phillips LLPLegal SecretarySan Francisco, CA$40–$56 / hourIn this essential role, you will help ensure the smooth operation of our services, directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence. Actual base pay within this range will be determined by several components, including but not limited to, location, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.
Corporate Legal Secretary SourcePro SearchCorporate Legal SecretaryPalo Alto, CaliforniaResponsibilities:• Maintain a consistent physical presence required to facilitate an interactive and collaborative environment ensuring that assignments, cross-training, and peer level support are optimized to provide seamless support;• Execute legal practice tasks and projects;• Execute administrative functions and facilitate completion of tasks including finance/billing-related tasks, time and expense entry, opening of new matters, client presentations, meetings and other administrative projects as assigned;• Coordinate and delegate to Firm resources as needed, including DPS, Client Service Center, practice support or similar departments in International offices handling tasks and projects;• Prepare complex legal documents and correspondence; apply subject matter expertise in coordination of legal practice tasks and projects;• Support client billing processes including: appropriate support of time entry protocols, edit and review process of client bills; coordination of expense reporting and promotion of time entry best practices;• Manage the legal and administrative practices of attorneys and facilitate service levels that meet client requirements; and• Work overtime as required. Qualifications:• Associate’s degree or Bachelor’s degree (preferred);• At least 3+ years of corporate/transactional experience (preferred);• Advanced ability to organize, prioritize, coordinate, delegate and work as part of a team;• Advanced to Expert proficiency in rules of English grammar, spelling and punctuation; bilingual proficiency as may be required;• Advanced proficiency in MS Word and document editing/comparison applications;• Advanced proficiency in MS Outlook and web-based conference call/web-sharing applications;• Advanced proficiency in MS Excel and spreadsheet/database applications;• Advanced proficiency in MS PowerPoint and presentation applications;• Advanced knowledge of time keeping, expense processing and legal billing;• Proficiency in document management applications;• Proven ability to effectively coordinate with other firm-wide departments with the necessary communication skills to transfer instructions/data, verify results, resolution of conflict and delivery or results;• Excellent written and oral communication skills required with strong ability to meet deadlines and provide results while supporting Firm policy and procedures.
Legal Secretary (Patent) SourcePro SearchLegal Secretary (Patent)San Francisco, CaliforniaSourcePro Search has a fantastic opportunity for an experienced Patent Legal Secretary with a top firm in San Francisco. This is a high salary role and only experienced candidates will be considered.
Legal Secretary HBAConnectLegal SecretaryWalnut Creek, CaliforniaMaintain electronic confidential legal files and ensure that each file is organized and documented regarding activity. Computer literate proficient in MS Word; knowledge of case management software; type 70+ wpm.
Legal Secretary Latham & Watkins LLPLegal SecretaryRedwood City, California$85,000–$100,000 / yearFull timeThis role will be responsible for directly assisting an assigned group of local attorneys in addition to providing global team support with a variety of administrative responsibilities, while assisting lawyers with client intake tasks such as processing conflicts of interest and new business intake forms. About Latham & Watkins: Latham & Watkins is one of the world’s leading global law firms advising the businesses and institutions that drive the global economy.
Administrative Associate Santa Clara UniversityAdministrative AssociateSanta Clara, CA$28.03–$33.65 / hourServing as the primary administrative contact for the office, this position manages complex scheduling, communications, financial and administrative processes, event coordination, and office operations while handling confidential information with discretion and professionalism. Under the general direction of the Vice Provost for Student Life, the Administrative Associate provides comprehensive executive-level administrative and operational support for the Office of Vice Provost for Student Life.
Executive Administrative Partner Meta Platforms IncExecutive Administrative PartnerMenlo Park, CAPeople who choose to build their careers by building with us at Meta help shape a future that will take us beyond what digital connection makes possible today-beyond the constraints of screens, the limits of distance, and even the rules of physics. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology.
Senior Administrative Business Partner Pride GlobalSenior Administrative Business PartnerSouth San Francisco, CA$60–$80 / hourThis applies to direct care staff (Examples: RN, LPN, Nurse Aides, Therapists) referred to Kentucky nursing facilities, assisted living communities, or long-term care facilities, in accordance with KRS 216.793. Coordinate senior committee meetings, global summits, leadership meetings, department offsites, cross-functional meetings, and team events.
Legal Secretary Freeman, Mathis & Gary LawLegal SecretaryWalnut Creek, CaliforniaFreeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an enthusiastic litigation secretary to join our Walnut Creek team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job.
Experience & Administrative Coordinator PitcairnExperience & Administrative CoordinatorSan Francisco, CASuccess in this role requires a highly organized, service-oriented professional who can manage recurring tasks, operational processes, maintain accurate documentation, handle protect confidential information appropriately, and coordinate effectively with internal team members, external vendors, building management, and service providers. Our comprehensive family office services include investment advisory, tax, trust and estate planning, risk management, philanthropy, household-level financial services as well as family education and family governance support.
VP Legal Coralogix IncVP LegalSan Francisco, CA$295,000–$360,000 / yearIn this role, you will serve as a critical business partner to the executive team, directly support the company's growth, lead and develop the legal team, and oversee the full spectrum of legal matters across Coralogix's global entities and international operations. Lead complex commercial negotiations with enterprise customers and strategic partners, supporting a high-velocity GTM organization and helping accelerate deal cycles while protecting the company's interests.
Administrative Business Partner RivianAdministrative Business PartnerPalo Alto, California$40.67–$50.84 / hourFull timeRivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.
Assistant Office Manager/Litigation Assistant Kaufman Dolowich LLPAssistant Office Manager/Litigation AssistantSan Francisco, California$95,000–$115,000 / yearFull timeWe are seeking a highly organized, proactive, and experienced professional to serve in a dual-role capacity as an Assistant Office Manager and Experienced Litigation Legal Assistant in our San Francisco office. The successful candidate will work closely with attorneys, firm leadership, and administrative personnel to support the efficient operation of the office while assisting attorneys with all phases of litigation.
Administrative Business Partner I - Core Engineering Pinterest IncAdministrative Business Partner I - Core EngineeringPalo Alto, CA$37.63–$77.48 / hourCoordinate events and offsites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Support leaders by helping track team OKRs, attend cross-functional meetings and escalate gaps or obstacles to ensure achievement of team goals.
Spanish Speaking / Legal Secretary HBAConnectSpanish Speaking / Legal SecretaryWalnut Creek, CaliforniaSkills: • 4+ years of legal secretarial or litigation support experience• Strong litigation and/or international arbitration background is a plus• Fluency in English and Spanish (written and verbal) required• Experience supporting senior partners and legal teams• Proficient in proofreading, translating, and drafting legal documents• High attention to detail, organizational skills, and discretion. Must have strong job longevity (DO NOT SHARE CANDIDATES WITH JUMPY, CONTRACT/TEMP BACKGROUNDS) and communication skills.
Administrative Business Partner - RDT Pharma R&D Genentech IncAdministrative Business Partner - RDT Pharma R&DSouth San Francisco, CA$86,900–$161,500 / yearYou will act as a strategic partner to leadership, facilitating cross-departmental collaboration, managing high-level stakeholder relationships, and leveraging your expertise in financial and organizational processes to streamline operations and influence strategy. Displays expert knowledge of financial management processes, coordinating the addition of new vendors, managing purchase order creation, invoice processing, and accruals.
VP Legal CoralogixVP LegalSan Francisco, CA$295,000–$360,000 / yearIn this role, you will serve as a critical business partner to the executive team, directly support the company’s growth, lead and develop the legal team, and oversee the full spectrum of legal matters across Coralogix’s global entities and international operations. Lead complex commercial negotiations with enterprise customers and strategic partners, supporting a high-velocity GTM organization and helping accelerate deal cycles while protecting the company’s interests.
NewAdministrative Business Partner I - Engineering, Product and Design PinterestAdministrative Business Partner I - Engineering, Product and DesignSan Francisco, CA$37.63–$77.48 / hourCoordinate events and off-sites by researching and selecting venues and vendors, reviewing contracts, drafting and distributing event content and communications, planning all logistics, and managing budget. Support leaders by helping track team OKRs, attend cross-functional meetings and escalate gaps or obstacles to ensure achievement of team goals.
Administrative Business Partner, Business Planning and Pricing GoogleAdministrative Business Partner, Business Planning and PricingSunnyvale, CAIn addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.
Assistant Office Manager/Litigation Assistant Kaufman Dolowich Voluck LLPAssistant Office Manager/Litigation AssistantSan Francisco, CA$95,000–$115,000 / yearWe are seeking a highly organized, proactive, and experienced professional to serve in a dual-role capacity as an Assistant Office Manager and Experienced Litigation Legal Assistant in our San Francisco office. The successful candidate will work closely with attorneys, firm leadership, and administrative personnel to support the efficient operation of the office while assisting attorneys with all phases of litigation.