Facilities Administrative Assistant Shedd Aquarium SocietyFacilities Administrative AssistantChicago, IL$25–$27 / hourPOSITION OVERVIEW: This is a full-time Administrative Assistant position that provides administrative and office support to the Senior Vice President of Facilities and Security, Environmental Quality, Coral Reef II, Technology, Finance and Security Teams onsite at the main aquarium building and at the CACS. Emergency Contact List and Evacuation Sheet: Coordinates the quarterly update of the organization's emergency contact list and updates the Department's file in SharePoint for preparedness for evacuation drills and other emergencies that may require muster reporting.
Facilities Administrative Assistant Shedd AquariumFacilities Administrative AssistantChicago, IL$25–$27 / hourPOSITION OVERVIEW: This is a full-timeAdministrative Assistantposition thatprovides administrative and office support tothe SeniorVice President of Facilitiesand Security, Environmental Quality, Coral Reef II, Technology,Financeand SecurityTeamsonsiteatthe main aquarium building and at the CACS. Emergency Contact List and Evacuation Sheet: Coordinates thequarterly update of theorganization'semergency contact listandupdates the Department’s file in SharePointforpreparedness for evacuation drillsand otheremergencies that may requiremusterreporting.
Administrative Assistant Endeavor HealthAdministrative AssistantArlington Heights, IllinoisOur more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence. Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties.
Medical Office Assistant (Administrative) Aunt Martha's Health & WellnessMedical Office Assistant (Administrative)South Holland, IL$17.50–$18.80 / hourUnder the direct supervision of the Nurse Manager, the Administrative Medical Office Assistant provides frontline administrative support to patients, clinical staff, and health center operations. Previous experience as a Medical Office Assistant, Administrative Assistant, Patient Access Representative, Front Desk Representative, or in a healthcare setting is strongly preferred.
Administrative Assistant Intelliswift Software IncAdministrative AssistantChicago, ILServing as a maternity leave backfill, this role manages meeting coordination, travel arrangements, expense reporting, and invoice processing while maintaining strong partnerships with bankers and stakeholders, handling multiple priorities, and delivering reliable administrative support in a fast-paced banking environment. In this role, the individual will provide dedicated support to approximately 6–7 Relationship Managers and Portfolio Managers, partnering closely with stakeholders to coordinate administrative activities, manage priorities, and ensure efficient operations across the Commercial Banking team.
Administrative Assistant University of ChicagoAdministrative AssistantIL$60,000–$90,000 / yearWe offer specialized care for patients with difficult-to-treat conditions, such as celiac disease, inflammatory bowel disease, intestinal failure, complex liver disorders, eosinophilic esophagitis, and acid peptic disease. Provide administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s).
Administrative Assistant, Pediatrics University of ChicagoAdministrative Assistant, PediatricsChicago, IL$60,000–$90,000 / yearProvides administrative assistance including project plans, scheduling meetings, coordinating resources, planning, and execution of deliverables for standing meetings, lectures, and projects within the assigned section(s). Proficiency in interacting comfortably with a wide range of professionals, from physicians and nurses to senior executives, faculty, and staff, fostering familiarity and a sense of comfort in a diverse academic healthcare environment.
Senior Financial And Administrative Assistant University of ChicagoSenior Financial And Administrative AssistantChicago, IL$20–$30 / hourResponsibilities: Processes a high volume of financial transactions for the departments, including reimbursements and payments for academics, visiting faculty, students, vendors, grants, GEMS activities, departmental awards, student stipends, honorariums, and event-related expenses. Job Summary: The Senior Financial and Administrative Assistant supports the Arts and Humanities East Asian Languages and Civilizations (EALC) and Linguistics departments by managing a broad range of financial, administrative, and coordination functions.
Senior Financial and Administrative Assistant University of ChicagoSenior Financial and Administrative AssistantChicago, IL$20–$30 / hourResponsibilities: Processes a high volume of financial transactions for the departments, including reimbursements and payments for academics, visiting faculty, students, vendors, grants, GEMS activities, departmental awards, student stipends, honorariums, and event-related expenses. Job Summary: The Senior Financial and Administrative Assistant supports the Arts and Humanities East Asian Languages and Civilizations (EALC) and Linguistics departments by managing a broad range of financial, administrative, and coordination functions.
Administrative Assistant Talent Software Services, Inc.Administrative AssistantChicago, IL$28–$32.22 / hourServing as a maternity leave backfill, this role manages meeting coordination, travel arrangements, expense reporting, and invoice processing while maintaining strong partnerships with bankers and stakeholders, handling multiple priorities, and delivering reliable administrative support in a fast-paced banking environment. In this role, the individual will provide dedicated support to approximately 6–7 Relationship Managers and Portfolio Managers, partnering closely with stakeholders to coordinate administrative activities, manage priorities, and ensure efficient operations across the Commercial Banking team.
Administrative Assistant/Executive Assistant Artech LLCAdministrative Assistant/Executive AssistantChicago, IL$28–$29 / hourThe position involves managing meeting coordination, travel arrangements, expense reporting, and invoice processing while maintaining strong partnerships with bankers and stakeholders. The team is seeking an experienced Administrative Assistant to provide high-level support to Commercial Banking Relationship Managers and Portfolio Managers.
NewBHS Administrative Assistant to the Assistant Principal Barrington 220 School DistrictBHS Administrative Assistant to the Assistant PrincipalBarrington, IL$20.25–$21.05 / hourPHYSICAL CONTEXT OF THE JOB: Physical demands include occasional light-duty lifting, carrying, pushing, pulling supplies and carts, and other objects; this may also involve kneeling and crouching for short periodsadditionally, finger dexterity and the ability to hold a telephone for long periods. ESSENTIAL FUNCTIONS & RESPONSIBILITIES: Individually or in cooperation with other personnel, supports school and district events (i.e., in-service events, Back to School Night, Student/Teacher Conferences, Incoming Freshman Night, College Night, Scholarship Night, etc.).
Advocacy and Education Administrative Specialist Air Movement and Control Association InternationalAdvocacy and Education Administrative SpecialistArlington Heights, ILFull timeThe Advocacy and Education Administrative Specialist is responsible for providing comprehensive operational and administrative support that enables the Advocacy & Education team to effectively manage committees, regulatory initiatives, and stakeholder engagement across multiple priorities. Work Environment & Physical Demands Work predominantly in office/home office, frequent computer use, office environment, extended periods sitting at computer; some moderate lifting, standing and physical activity during meetings and events.
Residential Living Administrative Assistant MooseHeart Child City & SchoolResidential Living Administrative AssistantMooseheart, ILFull timePosition DetailsDepartment: Residential Living Reports To: Director of Residential Living Status: Full-Time, Non-Exempt (Hourly) Position SummaryThe Residential Living Administrative Assistant is responsible for providing administrative support to the Residential Living team, maintaining department records, coordinating communications, and assisting with the daily operations of the Residential Living office. Residential Living Administrative AssistantResidential Living DepartmentMooseheart Child City & School is seeking an organized, detail-oriented Residential Living Administrative Assistant to provide administrative and clerical support to the Residential Living Department.
NewAdministrative Assistant - Legal Services Wespath Benefits and InvestmentsAdministrative Assistant - Legal ServicesGlenview, ILThis position will be responsible for performing, coordinating, and overseeing a full range of administrative duties for the Department, including providing direct administrative support to attorneys and compliance team leadership. The Administrative Assistant - Legal Services supports the Legal Services Department, which includes the company's legal, compliance and internal audit teams.
NewCustomer Service and Administrative Specialist (AU#337436) Barton Staffing SolutionsCustomer Service and Administrative Specialist (AU#337436)Lombard, ILYou will act as the central point of contact for client inquiries while managing front-facing administrative workflows, document processing, and basic billing support. Key Responsibilities Customer Service & Communication Inbound Support: Serve as the primary contact for client phone and email inquiries.
Executive Administrative Assistant Reynolds Consumer ProductsExecutive Administrative AssistantLake Forest, Illinois$63,900–$99,900 / yearResponsibilities: The Executive Administrative Assistant provides high-level administrative and operational support to executive leadership, ensuring efficient management of daily priorities, strategic initiatives, and executive communications. Decision Quality - Exercises sound judgment, anticipates business needs, and makes thoughtful decisions that support executive effectiveness and organizational priorities.
Administrative Assistant, NSF Chemmatcars University of ChicagoAdministrative Assistant, NSF ChemmatcarsLemont, IL$25–$32 / hourThe mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
Administrative Assistant, NSF ChemMatCARS University of ChicagoAdministrative Assistant, NSF ChemMatCARSLemont, IL$25–$32 / hourThe mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users. The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information.
Executive Administrative Assistant University of ChicagoExecutive Administrative AssistantChicago, IL$60,000–$90,000 / yearKey responsibilities include prioritizing and managing competing requests, proactively securing resources, resolving issues using independent judgment, and acting as a liaison with various university entities, Center leadership, and external collaborators and sponsors. The ideal candidate is a proactive, detail-oriented self-starter with excellent organizational skills, capable of handling multiple projects from concept to completion while maintaining confidentiality and discretion in a fast-paced environment.