Plant City, FL30+ days ago
Accounting Function Oversight • Collections of all accounts receivable • Verifications and payments of all accounts payable invoices • Controls of receipt and deposit of cash payments received • Maintains petty cash account and disburses the same in accordance with company policies and procedures • Reconciliations of all accounts • Cash advance checks • Same Day Check requests • Bank deposits • Verifies/audits cash disbursement reports • Tracks Capital Expenditure Authorizations (CEAs) • Operational Activities • Orders supplies for the office and completes inventory counts • Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets • Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments • Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation • Schedules incoming orders and drivers for the ambulate service • Completes various funeral/cemetery reports and files accurately • Supports Sales as necessary requiring an understanding of JD Powers • Assures compliance with all Company policies and procedures to include • Sarbanes Oxley (SOX) audit • Dignity University (DU) training • Interment Verification Training (IVT) audits • Day Sales Outstanding's (DSO) related to financial and administrative areas • Assists in preparing and/or overseeing all funeral/cemetery-related forms • Reviews time cards and administers corporate payroll policies and procedures • Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9's, etc.). Ensures new associates receive new hire orientation Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators Maintains vehicle records/licenses Processes expense reports Updates General Price Lists (GPLs) Manages all Alarm Systems (codes, working order, etc.) Assists with funeral services and "Making Everlasting Memories" (MEMs) as needed Coordinates daily activities with business unit as well as other departments Trains associates in the proper administration of policies and procedures Services customers by interacting with families in a professional and compassionate manner Maintains and updates customer records Updates company website with current obituaries and ensures obituaries are placed in newspapers Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations Behaves in a supportive way to enrich the work environment Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance Performs other duties as assigned.