UNKNOWN

FEED

Duties include but are not limited to: prepares drafts and signs simple correspondence; researches responses to inquiries; compiles data; prepares reports; gathers statistics and compiles in report form; performs research and writes reports to present straightforward information; sets up office procedures; coordinates daily work flow of office; revises content of manuals and notebooks; requisitions equipment and supplies; screens problems and obtains files and records to support same for referral and resolves only those which do not involve interpretation or judgment of applicability of policies and procedures. Manages business functions of administrators office; prepares and monitors budgets, transfers funds with direction; processes bills/invoices for payment; purchases supplies and equipment and reconciles same within procurement systems; keeps fiscal and personnel records; submits contracts and monthly billing of service providers and independent contractors to University procurement for payment.

HOUR

Administrative Specialist 1 - The Rich CenterSalary: $15.50 Hourly
Location: Youngstown, Ohio
Job Type: Classified
Job Number: 202600039
Division: Academic Affairs
Department: Rich Center for Autism
Opening Date: 02/17/2026
Bargaining Unit Status: Excluded from Any Bargaining Unit
Salary Grade: CN
Full-time Equivalency: 1.0Description:
The class works under general supervision and requires considerable knowledge of clerical functions and office and/or program policies and procedures. Performs routine administrative tasks; independently provides explanation, orally and/or in writing, of services or activities of assigned area, including formulating interpretation of policies and procedures as they would apply in each situation. Makes recommendations regarding program activities and assists in developing new procedures related to established program policy.Incumbents relieve the supervisor of routine and/or administrative duties, and/or provide general secretarial assistance through routine administrative tasks, and/or provide secretarial assistance requiring training in technical terminology, and/or supervise student office support staff. Typically reports to an academic or non-academic departmental leadership position.Position Information:Essential Functions and Responsibilities:<ul><li>Performs support functions particular to the academic and/or business unit; processes various types of academic overrides with direction; processes and compiles new hire paperwork and/or information for employee records for the part-time faculty and other employment groups as needed.</li><li>Relieves supervisor of routine administrative duties; makes recommendations regarding program activities; researches and analyzes materials, information, and programs; provides technical information and advice to administrators to aid in decision making; assists in developing new procedures related to established program policy; serves as liaison between administrator and subordinates; transmits decisions and directives; represents administrator at meetings and conferences.</li><li>Manages business functions of administrators office; prepares and monitors budgets, transfers funds with direction; processes bills/invoices for payment; purchases supplies and equipment and reconciles same within procurement systems; keeps fiscal and personnel records; submits contracts and monthly billing of service providers and independent contractors to University procurement for payment.</li><li>Performs daily tasks related to one or more assigned components of the department's overall programs and/or services. This includes, but is not limited to assisting with Ohio Autism Scholarship Program (ASP) administration - contacting families or school districts for documents, reconciling and preparing scholarship checks for deposit, and assisting department administration with preparation of ASP billing for student accounts.</li></ul>Public Relations Duties:<ul><li>Performs public relations duties; researches and responds to inquiries and complaints; furnishes information and explains programs to public; works on special events, assignments, and projects as directed; prepares reports, publications, memos, and presentations for dissemination outside work unit.</li><li>Provides secretarial assistance through routine administrative tasks, independently provides explanation, orally and/or in writing of services or activities of assigned area, including formulating interpretation of policies and procedures as they would apply in given situation.</li><li>Duties include but are not limited to: prepares drafts and signs simple correspondence; researches responses to inquiries; compiles data; prepares reports; gathers statistics and compiles in report form; performs research and writes reports to present straightforward information; sets up office procedures; coordinates daily work flow of office; revises content of manuals and notebooks; requisitions equipment and supplies; screens problems and obtains files and records to support same for referral and resolves only those which do not involve interpretation or judgment of applicability of policies and procedures.</li></ul>Supervision:<ul><li>Supervises student office support staff throughout the employment cycle; coordinates work activities and routinely participates in training and evaluation.</li></ul>Other Functions and Responsibilities:<ul><li>Assists with training new hires.</li><li>Performs other duties as assigned and/or required that are within the level of responsibility for this classification at the discretion of the supervisor.</li><li>Opens The Rich Center for Autism daily at established time; unlocks classrooms, turns on lights, retrieves messages from the answering machine, prepares staff and student absences, and delivers messages to appropriate personnel.</li><li>Oversees the coordination between the executive director's calendar with those of The Rich Center, Advisory Board, events, and other related activities. Arranges, attends, and records the minutes of the Advisory Board meetings.</li><li>Prepares for and attends Rich Center for Autism fundraising, development, and community-based events as assigned.</li></ul>Equipment Operated:<ul><li>Computer and all other standard office equipment.</li></ul>Work Schedule:<ul><li>Monday through Friday 7:00 a.m. to 4:00 p.m.</li></ul>Supervision Exercised:<ul><li>May exercise supervision over student employees.</li></ul>Reports to:<ul><li>Executive Director</li></ul>Qualifications and Competencies Required:Certifications, Training, and/or Licensures: NoneKnowledge, Skills, and Abilities:Knowledge of:<ul><li>Microsoft Office applications;</li><li>budgeting procedures;</li><li>public relations;</li><li>office management;</li><li>administrative practices and procedures;</li><li>general office practices and procedures;</li><li>English grammar and composition;</li><li>arithmetic that includes addition, subtraction, multiplication and division;</li><li>unit-specific office practices and procedures;</li><li>records management;</li><li>business communications.</li></ul>Skill in:<ul><li>organization and attention to detail;</li><li>written and verbal communication;</li><li>typing and operation of personal computer, office equipment, and software applications;</li><li>working with databases.</li></ul>Ability to:<ul><li>gather, collate, and classify information according to established methods;</li><li>collaborate on projects;</li><li>prepare and deliver presentations;</li><li>write directives, memos and other publications;</li><li>define problems, collect data, establish facts, and draw valid conclusions;</li><li>handle sensitive contacts with public and other work units;</li><li>deal with problems involving several variables within familiar context;</li><li>apply principles to solve practical, everyday problems;</li><li>interpret instructions in written or oral form;</li><li>write routine business letters following standard procedures;</li><li>complete routine forms or records;</li><li>make appointments;</li><li>arrange items in numerical or alphabetical order;</li><li>assess questions and provide appropriate information or referral.</li></ul>Minimum Qualifications:<ul><li>At least an associate degree in business administration, management science, public administration, or a related field; or a high school diploma or GED and at least two years of experience in the secretarial and/or administrative professional field to include office management, public relations, and/or budgeting.</li></ul>Preferred Qualifications:<ul><li>At least a bachelors degree in business administration, management science, public administration, or a related field and at least one year of experience in the secretarial and/or administrative professional field to include office management, public relations, and/or budgeting.</li></ul>At Youngstown State University we are committed to a comprehensive employee benefit program that helps our employees live healthy, feel secure, and maintain a work/life balance. YSU offers two options for medical plans, optional dental and vision insurance and life insurance. These plans are reviewed annually to maintain competitiveness while being cost effective. In addition, YSU offers tuition remission, 403(b) and 457 retirement planning options, as well as state pension programs and optional voluntary life insurance benefits.Medical Mutual of Ohio Medical plans
Dental Benefits
Vision Benefits
Group Life Insurance (University Sponsored and Voluntary)
Group Long Term Disability (University Sponsored and Voluntary)
Flexible Spending Account
Health Savings Account
Tuition remission
Employee Assistance Program
Wellness Initiatives
Sick Leave
Vacation Accrual
Paid Holidays
State Retirement Programs
403b and 457b Voluntary Retirement Options

Youngstown State University

Administrative Specialist 1 - The Rich Center

Administrative Management

Administrative Skills

Autism

Billing

Board Meeting

Budget Management

Budgeting

Business Administration

Business Writing

Compensation and Benefits

Conferences

Data Collection

Detail Oriented

Employee Benefits

Employee Orientation

English Language

Fundraising

High School Diploma

Leadership

Management Science

Materials Analysis

Microsoft Active Server Page (ASP)

Microsoft Office

Office Equipment

Office Management

PC (Personal Computer) Systems

People Management

Policy Development

Presentation/Verbal Skills

Procedure Development

Public Administration

Public/Media/Press/Analyst Relations

Publications

Purchasing/Procurement

Records Management

Reporting Skills

Scholarship

School Attendance

Statistics

Typing

Writing Skills

TEMPORARY

Marketing: Interns in the Marketing department will focus on creating and managing content across various platforms assisting with promotional campaigns, and conducting market research. To apply for an internship at the Beaver YMCA, candidates should meet the following criteria: Eligibility: Currently enrolled in a college or university program (undergraduate or graduate level).

Internship Application Requirements at Beaver YMCA To apply for an internship at the Beaver YMCA, candidates should meet the following criteria: <ul><li>Eligibility: Currently enrolled in a college or university program (undergraduate or graduate level). </li><li>A strong interest in community service, nonprofit work, and the mission of the YMCA. </li><li>Must be able to commit to the duration of the internship (May 26th-Aug 8th) </li><li/></ul> <ol><li> Skills and Qualifications: </li></ol><ul><li>Strong communication and interpersonal skills. </li><li>Ability to work independently as well as collaboratively within a team. </li><li>Proficient knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) Social media tools </li></ul> <ol><li> Application Materials: </li></ol><ul><li>A current resume detailing relevant experience, education, and skills. </li><li>A max 250 word essay explaining why you want to intern with the Beaver YMCA and how it aligns with your career goals. </li><li>At least one letter of recommendation (preferably from a professor or previous employer). </li></ul> Internship Available Departments: Wellness: Interns in the Wellness department will have the opportunity to assist with planning and implementing fitness programs, wellness workshops, and educational campaigns aimed at promoting healthy lifestyles. This is ideal for those studying health sciences, nutrition, or fitness management Youth Programs: Interns in the Youth Programs department will gain hands-on experience supporting children and teens in a variety of activities, including after-school programs, summer camps, and recreational sports. This position is perfect for students pursuing education, youth development, or social work. Marketing: Interns in the Marketing department will focus on creating and managing content across various platforms assisting with promotional campaigns, and conducting market research. This internship is suited for students studying marketing, communications, public relations, or media studies. OUR CULTURE: At the Y, strengthening community is our cause. Every day, we work side-by-side with our neighbors to make sure that everyone has the opportunity to learn, grow and thrive. We act with intentionality to connect people to our cause through our service and engagement principles. WE ARE: WELCOMING We are open to all. We are a place where you can be, belong, and become. GENUINE We value who you are and encourage you to be true to yourself and others. HOPEFUL We believe in you and your ability to be a catalyst for good in the world. NURTURING We're with you in your journey to develop your full potential. DETERMINED Above all else, we are on a relentless quest to make our community stronger beginning with you. MISSION' OUR REASON FOR BEING: To put Christian principles into practice through programs that build healthy spirit, mind, and body for all. CAUSE' OUR MISSION IN ACTION Strengthening the foundations of community through youth development, healthy living, and social responsibility.

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Administrative Specialist 1 - The Rich Center Youngstown State University

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