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Your primary responsibilities will include managing inquiries, coordinating appointments, and assisting with various administrative tasks to ensure smooth operations within the office. As a Concierge/Admin Assistant, you will be the first point of contact for our clients and guests, providing outstanding service and administrative support.

**Job Title: Concierge/Admin Assistant****Location:** 251 Boardman Road, Poughkeepsie NY  12603**Company:** The Landing of Poughkeepsie**About Us:** The Landing of Poughkeepsie is a premier senior residence committed to providing exceptional service and support to our clients and guests. We pride ourselves on fostering a professional yet warm atmosphere, and we’re looking for a dedicated Concierge/Admin Assistant to join our team.**Job Summary:** As a Concierge/Admin Assistant, you will be the first point of contact for our clients and guests, providing outstanding service and administrative support. Your primary responsibilities will include managing inquiries, coordinating appointments, and assisting with various administrative tasks to ensure smooth operations within the office.**Key Responsibilities:**1. **Guest Services:** - Greet and assist guests and clients with check-in/check-out processes. - Provide information about the company's services, local attractions, and amenities. - Respond promptly to inquiries via phone, email, and in person.2. **Administrative Support:** - Perform general administrative duties including filing, data entry, and document management. - Schedule and coordinate appointments, meetings, and events. - Maintain organized records of client interactions and transactions.3. **Communication:** - Serve as a liaison between clients, internal teams, and external contacts. - Prepare and distribute internal and external communications as needed.4. **Facility Management:** - Oversee the front desk area, ensuring it is well-presented and welcoming. - Monitor office supplies, coordinating with suppliers for inventory management.5. **Problem-Solving:** - Address and resolve guest issues or concerns in a timely and professional manner. - Collaborate with management to enhance guest experiences and improve services.6. **Team Collaboration:** - Work closely with other team members to ensure smooth operations and outstanding customer service. - Assist in training new staff on administrative procedures and guest service standards.**Qualifications:**- High school diploma or equivalent; additional education or certification in hospitality or business administration is a plus. - Proven experience in a concierge, front desk, or administrative role; experience within [specific industry, if applicable] is preferred. - Exceptional interpersonal and communication skills, both verbal and written. - Strong organizational skills with the ability to multitask and prioritize effectively. - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (printers, copiers, etc.). - Ability to work in a fast-paced environment and handle sensitive information confidentially. - A friendly, professional demeanor and a passion for providing excellent customer service.**Why Join Us?** At [Company Name], we value our employees and offer a supportive work environment. You will have the opportunity to develop your skills, build meaningful relationships, and contribute to a dynamic team dedicated to excellence.**Application Process:** If you are an enthusiastic, customer-focused individual ready to take on the responsibilities of a Concierge/Admin Assistant, we would love to hear from you! Please submit your resume and cover letter to [Insert Application Email/Link].**[Company Name] is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.**

The Landing of Poughkeepsie

Part Time/Per Diem Concierge/Admin. Asst.

Administrative Procedures

Administrative Skills

Business Administration

Calendar Management

Communication Skills

Copying Machines

Customer Relations

Customer Support/Service

Data Entry

Diversity

Document Management

Establish Priorities

Facilities Management

High School Diploma

Interpersonal Skills

Inventory Management

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Office Equipment

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Printers

Problem Solving Skills

Record Keeping

Staff Training

Team Player

Time Management

Writing Skills

HiringThing

Is9*CF) fully trained and competent in the tasks and duties of Concierge and Reception and fills in as scheduled and requested, primarily for meal periods (*CF). Demonstrated knowledge of appropriate skills for communicating by telephone and in person with individuals of all ages, especially the geriatric population .

Position Summary The Concierge Porter is responsible for functioning as concierge and receptionist as requested and scheduled. Completes hands-on maintenance tasks as assigned ESSENTIAL DUTIES AND RESPONSIBILITIES (*CF indicates Critical Function) <ul><li>Is9*CF) fully trained and competent in the tasks and duties of Concierge and Reception and fills in as scheduled and requested, primarily for meal periods (*CF)</li><li>Presents a professional, pleasant demeanor at all times to residents and guests</li><li>Completes assigned and varied basic maintenance functions</li><li>Assists Maintenance staff as requested</li><li>Logs on to Worxhub and complete work orders assigned. Tasks to be related to Concierge and Maintenance</li><li>Responds to varied calls throughout facility during shift (lockouts, TV issues, etc) (*CF)</li><li>Drafts, creates and distributes internal and external written communication as requested</li><li>Completes all other related duties as assigned</li><li>Completes all required training and in-services</li><li>All other duties as assigned </li></ul>GENERAL SKILLS AND ABILITIES <ul><li>Maintains high standards for work areas, attitude and appearance </li><li>Understands that honesty and ethics are essential in the performance of duties</li><li>Willing to learn and grow</li><li>Demonstrates maturity in judgment and behaviors</li><li>Able to work a flexible schedule, including evenings, weekends and/or holidays </li><li>Maintains predictable and reliable attendance, wearing the appropriate uniform as assigned </li></ul> Qualifications <ol><li>High school diploma, or HSE </li><li>Excellent customer service and verbal communication skills</li><li>Ability to read and comprehend instructions, short correspondence, and memos</li><li>Demonstrated ability to function within a Windows based computer program</li><li>Ability to multitask</li><li>Demonstrated knowledge of appropriate skills for communicating by telephone and in person with individuals of all ages, especially the geriatric population </li></ol>

Woodland Pond

Concierge Porter (57354)

Geriatrics

Microsoft Windows Operating System

Telephone Skills

IRecruitee

Handling Emergencies in a calm and composed manner; Calling 911 in the event of an emergency, reading the fire alarm panel, communicating with emergency personnel, residents, and staff during an emergency, activating quick message communication, contacting the Wellness Nurse if a resident has a physical emergency (*CF). Coordinating services for residents; transportation, dining reservations, guest room reservations, event ticket purchasing, package/mail distribution, activity sign up, housekeeping and maintenance requests, and other services as assigned (*CF).

Position Summary The Concierge is responsible for answering and routing calls, greeting visitors, assisting residents and visitors with various tasks, office clerical work, handling emergencies, and providing support services to the administrative staff ESSENTIAL DUTIES AND RESPONSIBILITIES (*CF indicates Critical Function) <ul><li>Answering multi line telephone system; routing calls, transferring calls, and taking messages (*CF)</li><li>Welcoming visitors; asking them to sign in and sign out, providing ID badges when necessary, alerting residents when their visitors arrive (*CF)</li><li>Handling Emergencies in a calm and composed manner; Calling 911 in the event of an emergency, reading the fire alarm panel, communicating with emergency personnel, residents, and staff during an emergency, activating quick message communication, contacting the Wellness Nurse if a resident has a physical emergency (*CF)</li><li>Entering work requests in Worxhub</li><li>Coordinating services for residents; transportation, dining reservations, guest room reservations, event ticket purchasing, package/mail distribution, activity sign up, housekeeping and maintenance requests, and other services as assigned (*CF)</li><li>Assisting Resident Services Director, Activities Coordinator and other department heads with clerical work as needed</li><li>Completing all required training and in-services</li><li>All other duties as assigned </li></ul>GENERAL SKILLS AND ABILITIES<ul><li>Maintains high standards for work areas, attitude and appearance </li><li>Understands that honesty and ethics are essential in the performance of duties</li><li>Willing to learn and grow</li><li>Demonstrates maturity in judgment and behaviors</li><li>Able to work a flexible schedule, including weekends and/or holidays </li><li>Maintains predictable and reliable attendance, wearing the appropriate uniform as assigned </li></ul> Qualifications <ol><li>High school diploma or HSE, with two years of similar experience, or</li><li>Associates degree or equivalent from two-year college or technical school, with one year of similar experience</li><li>Computer skills using word processing, spreadsheet, desktop publishing, and data base programs</li><li>Excellent customer service and verbal communication skills</li><li>Ability to multitask</li><li>Demonstrated knowledge of appropriate skills for communicating by telephone and in person with individuals of all ages, especially the geriatric population </li></ol>

Concierge Reception (58584)

Computer Skills

Desktop Publishing

Fire Alarm

Housekeeping/Cleaning

Mail Processing

Nursing

Purchasing/Procurement

Spreadsheets

Word Processing

ADAPTED_NOW

As a Security Supervisor – Concierge, there is a high focus on customer service since you will be working with people on all shifts, in environments such as office towers, hotels, shopping centers, etc. GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe.

HOUR

GardaWorld Security Services is Now Hiring a Concierge Security SupervisorReady to suit up as a Security Supervisor in a Concierge post?What matters most in a role like this is your ability to build meaningful connections. Tell us about how your natural ability to engage with others reassures and inspires confidence.As a Security Supervisor – Concierge, there is a high focus on customer service since you will be working with people on all shifts, in environments such as office towers, hotels, shopping centers, etc.What’s in it for you:<ul><li>Site Location:  New Milford CT</li><li>Set schedule: Monday to Friday - 3pm to 11pm</li><li>Competitive hourly wage of $20.21 (DailyPay is available for GardaWorld employees!)</li><li>A comprehensive benefits package including medical, dental, and vision insurance plans, a 401(k) retirement savings plan with employer matching contributions, paid time off (PTO) policy, paid holidays, disability coverage, and life insurance options</li><li>Career growth opportunities at GardaWorld</li><li>Uniform provided at no cost</li></ul>Responsibilities of a Concierge Security Supervisor<ul><li>Customer service duties like welcoming, verifying identity, and guiding visitors</li><li>Manage access control</li><li>Perform regular patrols to identify potential risks</li><li>Inspect security equipment and report any maintenance needs</li><li>Respond to incidents, provide first aid, and coordinate with emergency teams</li><li>Answer questions in person or by phone</li><li>Write incident reports and communicate security concerns</li><li>Ensure the safety and protection of individuals and property</li></ul>Qualifications for Concierge Security Guard<ul><li>Be authorized to work in the U.S.</li><li>Be able to provide documentation of High School Diploma or GED</li><li>Be able to ace (and pass) an extensive screening process</li><li>Exceptional customer service skills</li><li>Proficient in basic phone & computer skills</li><li>If you have Security, Military, Law Enforcement experience – even better!</li><li>You have a state license if required</li></ul>In the United States, GardaWorld Security remains the only guarding security company to be Certified by Great Place to Work. Apply today – this could be more than a job! 26% of our corporate employees started as frontline workers.If you’re ambitious with an entrepreneurial spirit – someone who wants to be a GardaWorld Ambassador – a promising career awaits you!GardaWorld Security is a global champion in sophisticated and tailored security solutions, employing and training highly skilled and dedicated professionals across the globe.Not the job for you? Make sure to check out all our jobs! We also have tactical, surveillance, and even casual roles available. Employment is contingent on the successful completion of a background check and drug screening to be conducted after an offer of employment is extended.It is the policy of GardaWorld Security Services to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, veteran status, or disability in accordance with applicable federal laws. In addition, GardaWorld Security Services complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment including, but not limited to hiring, placement, assignment, promotion, termination, layoffs, recalls, transfers, leaves of absence, compensation, and training. It is also the policy of GardaWorld Security Services not to honor requests that employees be assigned on the basis of sex or any other classification protected by law, unless such request is based on a bona fide occupational qualification for that assignment. **LW0399C**

Founded in 1949, Whelan has enjoyed a rich heritage of service excellence rivaled by few in the contract security industry. While other security companies have merged, consolidated, downsized, or sold, Whelan is still owned by the same family and driven by the same principles of integrity and conservative business ethics that it was founded upon more than six decades ago. Driven by an employee-centric culture and a performance based business model, the company has grown to become one of the largest security companies in the United States.

At Whelan, we recognize that our highly dedicated team of security professionals are the foundation of our past success and future growth. Our comprehensive program of employee benefits, performance incentives, advancement opportunities and individual recognition awards significantly enhances our ability to attract, retain and motivate an incredible team of dedicated professionals.

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Part Time/Per Diem Concierge/Admin. Asst. The Landing of Poughkeepsie

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Concierge Reception (58584) Woodland Pond

Evening Security Supervisor Whelan Security

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