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Jobs

Administrative Assistant/Patient Scheduler Apidel Technologies

Administrative Assistant/Patient Scheduler
Stanford, CA
  • Contractor

Professional Interpersonal Tact As the central point of contact, they will interact with a wide range of stakeholders: research participants, busy clinical staff (nurses, phlebotomists, Nurse Manager), and distinct study teams who all have competing priorities. They need to be comfortable switching fluidly from focused desk tasks (scheduling and phone management) to active floor tasks (prepping snacks and tidying clinic rooms) throughout the day without getting easily overwhelmed by interruptions.

30+ days ago

Front Office Staff (General Administrative) PREMIER ACADEMY WALNUT INC

Front Office Staff (General Administrative)
Walnut, CA
  • Full time

We are Premier Academy Walnut, a tutoring center committed to providing students with an enriching, well-rounded experience to help them achieve their academic goals. You will work closely with the Campus Director, tutoring staff, and families to ensure that administrative tasks are completed efficiently and professionally.

8 days ago

Administrative Catering Sales Coordinator Crystal Springs Catering Inc

Administrative Catering Sales Coordinator
Redwood City, CA
  • Full time

Join Crystal Springs Catering Inc as an Administrative Sales Coordinator in Redwood City, CA, where you will play a key role in driving our catering sales efforts. Our commitment to quality and customer satisfaction has earned us a loyal clientele, and our employees enjoy a supportive and vibrant workplace culture.

30+ days ago

Administrative Associate lll Apidel Technologies

Administrative Associate lll
Stanford, CA
  • Contractor

The Division of Cardiovascular Medicine is seeking an experienced Administrative Professional to join our dynamic team as an Administrative Associate 3. Within this role you will play a key part in supporting world-renowned cardiologists, daily operations of our Division, and contribute to the success of our research and patient care initiatives. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.

22 days ago

Administrative Assistant - Investment Firm - San Francisco (Onsite) Burke+Co

Administrative Assistant - Investment Firm - San Francisco (Onsite)
San Francisco, California

Our client, an established, Bay Area–based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion.

30+ days ago

Administrative Assistant AP Avata Partners (a Division of ZOE Holding)

Administrative Assistant AP
San Francisco, CA

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners’ good faith minimum and maximum range for this role at the time of posting.

30+ days ago

Sr. Administrative Business Partner Baker Tilly Advisory Group, LP

Sr. Administrative Business Partner
San Francisco, California

Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston.

29 days ago

PM Administrative Assistant Point72

PM Administrative Assistant
San Francisco, CA

The annual base salary range for this role is $90,000-$110,000 (USD), which does not include overtime compensation, discretionary bonus compensation or our comprehensive benefits package. Actual compensation offered to the successful candidate may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level, among other things.

30+ days ago

Administrative Assistant UC Law SF

Administrative Assistant
San Francisco, CA
  • $25–$27.81

Typical duties and responsibilities include, but are not limited to, the following: Compile and maintain records of pro bono placements with legal non-profits; Communicate effectively, professionally, and promptly with student participants and pro bono placement organizations in person, by phone, and via email, including through listservs; Organize and frequently update available pro bono opportunities; Calculate accrued student pro bono hours using an online program and communicate totals to students and other departments; Maintain the confidentiality of program information; Provide accurate and detailed program information to interested students; Create and update distribution lists of specified professional and student groups; Review and correct information about available programs on the school website and intranet; Assist with event planning, including promotion, RSVP tracking, logistics, and day-of, in-person event coordination; Must work in-person on Tuesdays and Wednesdays from 12:00-2:00 pm to assist with events. Proficiency creating, editing and utilizing spreadsheets, databases, data entry and online applications; Proficiency with Microsoft Word, Excel and Outlook; Eagerness to work with students and the community, and effective, pleasant and professional written communication in writing to a diverse population; Excellent organizational skills; Excellent interpersonal skills; Demonstrated ability to prioritize, exercise initiative, and apply sound judgment while maintaining accuracy; Must be comfortable effectively executing numerous projects in a fast-paced environment.

30+ days ago
Apollo Professional Solutions logo
New

Senior Administrative Business Partner Apollo Professional Solutions

Senior Administrative Business Partner
South San Francisco, CA

Apply today to bring your executive support expertise, operational excellence, and organizational leadership skills to a high-visibility role supporting cutting-edge scientific and business initiatives. Lead and coordinate large laboratory relocation projects exceeding 8,500 square feet, including equipment movement, vendor management, space planning, SOW administration, and stakeholder communications.

1 day ago

Clerical and Administrative Specialist Northstar Memorial Group

Clerical and Administrative Specialist
Hayward, CA
  • $18–$20 / hour

Our administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.

20 days ago

Administrative Assistant Essel Environmental

Administrative Assistant
San Carlos, CA

This position involves data entry, billing, and project coordination alongside our project admin team. Assist with time-off requests, safety reports, and general administrative tasks.

30+ days ago

Microsoft Excel Construction Administrative Assistant JLM Strategic Talent Partners

Microsoft Excel Construction Administrative Assistant
Concord, California
  • $32–$37 / hour

As the industry leader in staffing for architecture, engineering, and construction projects, JLM has 18,500+ pre-vetted, highly-skilled, and available people ready to power your project within 7 days. We accomplish this by sourcing & vetting high level career seeking candidates in the industry and match them with our partners current open roles.

30+ days ago

Administrative Associate ll Apidel Technologies

Administrative Associate ll
Stanford, CA
  • Contractor

Supporting event advertising and outreach (email campaigns, website updates, flyers, and coordination with communications partners). Location Address: 750 Welch Road, Palo Alto, CA and 1701 Page Mill Road, Palo Alto, CA.

30+ days ago

Administrative Assistant BKF

Administrative Assistant
Redwood City, CA
  • $52,000–$64,480

In the event a recruiter or agency submits a resume or candidate without a previously signed agreement and a specific solicitation for the position or other approved engagement request for the position with BKF, BKF reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Must be able to regularly talk, hear and operate a computer, keyboard and mouse and occasionally lift, pull/push and carry up to 20 pounds with accommodations.

23 days ago

Temporary Administrative Clerk Abacus Service Corporation

Temporary Administrative Clerk
Hayward, CA

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from and its affiliates, and contracted partners. Proficiency in scanning, electronic filing, and computer applications such as email, word processing, databases, and spreadsheets.

30+ days ago

Administrative Business Partner Intrinsic

Administrative Business Partner
Mountain View, CA

Modern Executive Enablement: The ability to treat executive administrative support as an engineering problem-using advanced Google Workspace features (e.g., Apps Script, Gemini) as leverage to automate routine admin tasks, allowing you to spend more time on high-value strategic partnership. High-Stakes Stakeholder Diplomacy: Standout candidates act as a true extension of the executives they support, confidently navigating complex cross-functional dynamics between our G&A team, protecting leadership brand, and managing sensitive communications during high-pressure cycles.

30+ days ago

Administrative Assistant / Mental Health Worker Liberty Healthcare Corporation

Administrative Assistant / Mental Health Worker
Redwood City, CA
  • $30–$35 / hour

Liberty Healthcare operates a 10-bed psychiatric unit which serves adults who are justice-involved and experiencing acute mental illness. Excellent time management, organization, computer planning/problem-solving, verbal and written communication skills.

26 days ago

Administrative Assistant Gladstone Institutes

Administrative Assistant
San Francisco, California

Thorough knowledge of general concepts, practices and procedures of administrative support; personal computer operations and common office software including word processing, spreadsheet, bibliography, presentation graphics, email and other related applications; principles of record keeping; English usage, spelling, grammar and punctuation; methods and procedures of data entry. A meaningful place to grow and learn –whether it’s your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone’s mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow’s leaders in an inspiring and excellent environment.

20 days ago
Connexion Systems + Engineering logo

Administrative Assistant Connexion Systems + Engineering

Administrative Assistant
Sunnyvale, CA
  • $30–$35 / hour

You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you’re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.

30+ days ago
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