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Academic Space and Scheduling CoordinationServe as the primary central coordinator for managing internal/external scheduling requests (Special Events, GME, SOPH, etc.) related to booking academic venues (lecture halls, small group rooms, other instructional areas) across the EVMS campus. Ability to develop and maintain effective relationships with students, stakeholders of the MD curriculum, colleagues, partners whose responsibilities intersect with the execution of the curriculum, while working cooperatively and effectively with others to achieve common goals.

Overview:
The Preclerkship phase curriculum and course coordinator supports the design, delivery, and continuous improvement of the preclerkship medical curriculum. This role is responsible for organizing, maintaining, and disseminating curricular related materials to ensure a high-quality, cohesive, educational experience for medical students. The coordinator serves as a key liaison among course directors, faculty, administration, staff, and students.

Responsibilities:
<ul><li>Curriculum Coordination and Implementation<ul><li>Coordinate day-to-day operations of PreClerkship courses (and remediation).</li><li>Collaborate with students, other curriculum coordinator(s), members of Office of Medical Education, etc. to ensure smooth functioning of PreClerkship Phase in the MD Program.</li><li>Support PreClerkship Phase course directors in session planning, execution, and follow-up.</li><li>Maintain accurate and up-to-date academic calendar schedules (draft and finalized), session materials, student attendance, and other course information across different platforms.</li><li>Assist with light editing of text (grammar, spelling, format) and educational material using multimedia and educational technology tools (lecture capture, Panopto, etc.)</li><li>Provide purposeful redundancy to ensure continuity of operations, shared knowledge of key processes, and uninterrupted support for the PreClerkship curriculum.</li><li>Serves as back-up testing center exam proctor as needed</li></ul></li><li>Communication and Stakeholder Support<ul><li>Serve as a primary point of contact for faculty, students, and administrative offices related to execution of the PreClerkship curriculum.</li><li>Communicate schedules, updates, and course-related information in a clear and timely manner. Responds to inquiries from faculty, students, and administrators regarding course and other relevant PreClerkship Phase information.</li><li>Support MEDCI meetings, including proposing agenda items and performing follow-up actions.</li></ul></li><li>Learning Management System<ul><li>Build, organize, and accurately maintain course sites in learning management system for all PreClerkship courses.</li><li>Upload course materials including lecture slides, recordings, assessments, and supplemental resources.</li><li>Ensure consistent structure, formatting, and navigation across courses to enhance the learner experience.</li><li>Manage gradebook and assignment setup (release conditions, due dates, etc.).</li><li>Assist in troubleshooting Canvas-related issues for faculty and students; provide training and guidance as needed.</li><li>Collaborate with instructional design and various stakeholders to optimize Canvas functionality, ensure accessibility, and integrate new tools.</li></ul></li><li>Academic Space and Scheduling Coordination<ul><li>Serve as the primary central coordinator for managing internal/external scheduling requests (Special Events, GME, SOPH, etc.) related to booking academic venues (lecture halls, small group rooms, other instructional areas) across the EVMS campus.</li><li>Coordinate room assignments to align with curricular needs, session formats, and class size requirements.</li><li>Maintain and monitor a centralized scheduling and meeting room manager system to minimize and/or prevent conflicts and ensure optimal academic space utilization.</li><li>Collaborate with facilities, IT, simulation center staff, and other departments to ensure academic venues are ready for academic use.</li><li>Communicate room assignments, changes, and logistical details to faculty, staff, and students in a timely manner.</li><li>Troubleshoot scheduling conflicts and last-minute room or resource issues.</li><li>Support long-range planning for academic space needs across the PreClerkship phase.</li><li>Develop and implement standardized processes for submitting, approving, and tracking academic space requests.</li></ul></li><li>Performs other duties as assigned to support the preclerkship phase</li></ul>

Qualifications:
Minimum Qualifications and Skills<ul><li>Ability to develop and maintain effective relationships with students, stakeholders of the MD curriculum, colleagues, partners whose responsibilities intersect with the execution of the curriculum, while working cooperatively and effectively with others to achieve common goals.</li><li>Ability to manage time and resources to ensure assignments are completed accurately and deadlines are met. Meets attendance/punctuality requirements</li><li>Experience in an educational setting</li><li>Experience with Windows operating system, MS Office Suite, and a learning management system</li></ul>Preferred Qualifications<ul><li>Working knowledge of medical education and or educational curriculum</li><li>Associates degree</li><li>Three (3) years of experience in higher education setting</li><li>Experience with supporting medical education or health professions training preferred</li><li>Experience with Canvas is preferred</li></ul>

Location : Location:
US-VA-Norfolk

Eastern Virginia Medical School

Course and Curriculum Coordinator

Academic Examinations

Business Continuity Planning (BCP)

Calendar Management

Canvas

Continuous Deployment/Delivery

Continuous Improvement

Course Administration

Editing

Educational Technology

Faculty Administration

Higher Education

Identify Issues

Instructional Design

Learning Management System (LMS)

Medical Office

Microsoft Office

Microsoft Windows Operating System

Multimedia

Multiplatform/Cross-Platform

Organizational Skills

Resource Management

Schedule Development

School Attendance

Simulation

Standards Development

Systems Administration/Management

Time Management

Training Tools

Training/Teaching

Training/Teaching Curriculum

[AW]-iCims

Regional Cluster B Western CONUS and OCONUS locations (Davis-Monthan, Nellis, Mountain Home, Kadena, and proximate wings), develops and maintains the?enterprise curriculum library?that supports AI and RPA training across all Air Combat Command wings. The?content production engine?that enables the Regional Cluster B Mobile Training Team (MTT) and Virtual Instructor-Led Training (VILT) operations to deliver consistent, high-quality instruction across 20+ wings spanning NIPRNet, SIPRNet, and AFSCI environments.

Training Specialist Hampton, VA - Langley AFB Security Clearance: TS/SCI Must be Security+ certifiedThe Training Specialist / Instructional Designer?for Regional Cluster B Western CONUS and OCONUS locations (Davis-Monthan, Nellis, Mountain Home, Kadena, and proximate wings), develops and maintains the?enterprise curriculum library?that supports AI and RPA training across all Air Combat Command wings. This is a mobile training delivery role. The?content production engine?that enables the Regional Cluster B Mobile Training Team (MTT) and Virtual Instructor-Led Training (VILT) operations to deliver consistent, high-quality instruction across 20+ wings spanning NIPRNet, SIPRNet, and AFSCI environments. Owns three critical functions: Master Curriculum Library:? Design, develop, and maintain all enterprise training content (self-paced modules, VILT session guides, Train-the-Trainer certification packages, assessment instruments) LMS Administration:? Manage the Learning Management System, Regional Cluster B user enrollments, completion tracking, reporting, and integration with the Token and License Management System (TLMS) Train-the-Trainer Coordination:? Develop and deliver Regional Cluster B Train-the-Trainer certification programs that create sustainable training capacity for Eastern ACC Wing CONUS locations This position ensures curriculum development and LMS operations run in parallel with?no single-point-of-failure. When the Regional Cluster B MTT deploys, when VILT sessions launch, when Eastern ACC wings request training materials, the content is ready, current, and accessible. Essential Job Functions: Enterprise Curriculum Library Development & Maintenance: • Design and develop?all enterprise training content?using the?ADDIE methodology?(Analysis, Design, Development, Implementation, Evaluation) • Create and maintain?self-paced digital learning modules?covering: • AI and RPA fundamentals • Platform-specific instruction for AskSage and other approved tools • Responsible AI ethics briefs • Security awareness and data governance requirements • Develop?VILT session guides?with facilitator scripts, slide decks, demonstration scenarios, and interactive exercises • Create?Train-the-Trainer certification packages?including all course materials, facilitation guides, assessment rubrics, and platform administration guidance • Maintain separate curriculum versions for?NIPRNet, SIPRNet, and AFSCI?classification levels • Update training materials within?30 days?of any identified knowledge gap (tracked as mandatory KPI) • Version control all curriculum materials with change logs and approval records LMS Administration & Integration: • Administer the?Learning Management System?(DAF365 or Government-approved equivalent) across all classification levels • Manage user enrollments, course assignments, and completion tracking for ACC Regional Cluster B personnel command-wide • Configure LMS integration with the?Token and License Management System (TLMS)?to enforce training-before-access requirements • Generate and maintain?training completion reports?by Regional Cluster B wing, directorate, and individual user • Troubleshoot LMS technical issues and coordinate with platform vendors as needed • Ensure LMS availability and performance meet QASP standards • Maintain audit-ready Regional Cluster B training records for compliance verification Train-the-Trainer Certification Coordination: • Design and deliver?Train-the-Trainer certification programs?for Regional Cluster B wing-level personnel • Coordinate certification delivery during Regional Cluster B wing visits • Assess candidate qualifications and certify trainers based on documented competency standards • Maintain a?registry of certified wing trainers?with certification dates and renewal requirements • Provide ongoing support and refresher training to certified Regional Cluster B wing trainers • Track Train-the-Trainer program effectiveness and adjust certification standards as needed Data-Driven Continuous Improvement: • Review?monthly service desk data?to identify recurring knowledge gaps and training deficiencies within?5 business days?of each report • Analyze Regional Cluster B training completion rates, assessment scores, and user feedback to identify curriculum improvement opportunities • Track?time from knowledge gap identification to updated curriculum deployment?as a mandatory Regional Cluster B performance metric • Coordinate with Help Desk Analysts, AI/RPA developers, and Mobile Training Teams to incorporate Regional Cluster B operational lessons learned • Participate in quarterly Regional Cluster B lessons-learned sessions to inform curriculum updates Travel Requirements: Frequency:? • Approximately 50-60% - 10-12 wing Regional Cluster B visits annually covering Eastern CONUS locations (Langley, Seymour Johnson, Shaw, Pope, and proximate wings) Schedule and Availability: • Core Hours:?0800-1700 EST, Monday-Friday), with occasional extended hours to meet mission deadlines or support operational events Required Qualifications • 4+ years?of instructional design and?Virtual Instructor-Led Training (VILT) delivery?in federal or DoD environments • Proven track record developing enterprise-scale training programs serving geographically dispersed audiences • Experience administering Learning Management Systems in Government environments • Background supporting AI, data, or emerging technology training programs preferred Certifications & Methodologies (Required): • ADDIE methodology proficiency?– Required (Analysis, Design, Development, Implementation, Evaluation framework) • LMS administration experience?with DAF365, Cornerstone, Blackboard, or equivalent Government-approved platforms – Required • Train-the-Trainer facilitation experience?– Required • CompTIA Security+?(DoD 8140.03 baseline) – Required Technical Competencies: • Expert proficiency with instructional design tools (Articulate Storyline, Adobe Captivate, or equivalent) • Strong understanding of adult learning principles and competency-based training design • Experience developing training for multiple classification levels (unclassified, Secret, TS/SCI) • Familiarity with SCORM, xAPI, and LMS integration standards • Proficiency with Microsoft Office Suite, SharePoint, and collaboration platforms • Knowledge of accessibility standards (Section 508 compliance) for digital learning content Preferred Qualifications: • Prosci ADKAR or equivalent organizational change management certification • Experience supporting DoD, Air Force or ACC training programs • Background developing training for intelligence, ISR, or combat operations communities • Familiarity with Advana, AskSage, or other DoD enterprise AI platforms • Previous work with DoD Cyber Workforce Framework (DCWF) training requirements • Experience with video production, graphic design, or multimedia content development • Knowledge of DoD training accreditation processes System One, and its subsidiaries including Joulé and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.#M1 #LI-VH1 Ref: #851-Rockville-S1

Every day, System One focuses on services and solutions that require a high degree of specialization, in-demand technical skills, and large-scale operational expertise. We are essential partners to those on the front lines of our nation’s most critical infrastructure, technology, and life sciences initiatives. 
Founded more than 40 years ago as a staffing partner to the engineering industry, today System One is a diversified organization operating in over 50 locations and putting more than 9,000 people to work in the United States, Canada, and the United Kingdom.

System One

Training Specialist (TS/SCI clearance)

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Course and Curriculum CoordinatorEastern Virginia Medical School

Training Specialist (TS/SCI clearance)System One

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