Administrative Assistant Utilities OneAdministrative AssistantVoorhees Township, New JerseyManage day-to-day office operations to ensure an organized and efficient work environment; Coordinate office logistics, including supplies, equipment, and vendor relationships; Handle scheduling, meeting coordination, and preparation of internal documents; Act as a point of contact for employees, vendors, and visitors; Support internal communication and coordination between departments; Assist with organizing internal events, meetings, and company activities. Previous experience in contract administration, compliance, or legal support is preferred but not required; Excellent verbal and written English communication skills; Bilingual (English and Russian); Strong attention to detail and analytical skills; Ability to manage multiple tasks and meet deadlines; Proficiency in Microsoft Office Suite (Word, Excel).
Sr Administrative Services Associate - Otorhinolaryngology Penn MedicineSr Administrative Services Associate - OtorhinolaryngologyPhiladelphia, PAThis includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Administrative Services Associate - Dickens Center MAPS Penn MedicineAdministrative Services Associate - Dickens Center MAPSPhiladelphia, PAThis includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Volunteer Administrative Coordinator Cooper University HospitalVolunteer Administrative CoordinatorCamden, New JerseyPer diemShort Description: In coordination with the Director of Consumer Experience, the Volunteer Administrative Coordinator is responsible for day-to-day office operations from inquiries, general office communication and all aspects of the application process including set up with the application, receiving back, reviewing, obtaining health records, and pertinent communication as needed. Works with the Director of Consumer Experience, Volunteer Engagement Coordinator and Volunteer Growth Coordinator to plan, develop, coordinate and execute a comprehensive program to engage and retain volunteers to support Cooper University Health Care programs and impact.
Administrative Services Associate - Med HUP EPS Lab Penn MedicineAdministrative Services Associate - Med HUP EPS LabPhiladelphia, PAThis includes: triaging telephone calls, taking messages, and providing information to internal and external customers; scheduling outpatient appointments, surgeries/procedures, outpatient diagnostic tests, and admissions as requested; obtaining procedural and medical authorizations; preparing and processing billing, and preparing and processing correspondence. Coordinates all procedures that need to occur prior to scheduling surgery, including but not limited to the scheduling of ancillary tests, pre-operative testing, x-rays, scans, MRIs, labs, EKGs as necessary for completion of pre-operative packages.
Sr Administrative Assistant Penn MedicineSr Administrative AssistantDoylestown, PAHe/she will be able to multitask numerous projects as directed by the Manager/Director of Case Management Department regarding but not limited to the following: case manager productivity, quality initiatives, referral patterns, coordination of new hire on-boarding activities and outcomes initiatives. Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine.
NewAdministrative Assistant-Rehab Services Penn MedicineAdministrative Assistant-Rehab ServicesDoylestown, PAPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. In collaboration with the Rehab Senior Administrative Lead, problem solves office equipment issues such as computers, fax machines, copier, and phones in all areas.
Administrative Assistant (PER DIEM) Cooper University HospitalAdministrative Assistant (PER DIEM)Camden, NJThe Administrative Assistant provides support with the daily operation of our Research Operations and Support team, including composing emails, communicating with customers, organizing files, handling confidential and personal materials, and supporting other assignments as identified. The assistant selected for this role will need to have a customer service-oriented focus, be organized, be able to communicate well in writing and verbally, and be able to prioritize tasks and complete work assignments independently.
Legal Administrative Assistant / Legal Secretary Bowman and BrookeLegal Administrative Assistant / Legal SecretaryPhiladelphia, PABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. Benefits: We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability, domestic partner benefits; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more!
Legal Administrative Assistant Bowman and BrookeLegal Administrative AssistantPhiladelphia, PABowman and Brooke LLP is a national product liability boutique law firm with more than 200 lawyers in 17 offices known for defending household name manufacturers of motor vehicles, medical devices, pharmaceuticals and consumer products in high exposure, technically intricate lawsuits and mass torts throughout all 50 states. Benefits: We offer a competitive compensation and benefits package including comprehensive medical, dental, and vision insurance; firm paid life, disability, domestic partner benefits; a generous paid time off policy; retirement savings plan with employer profit sharing contributions; nine paid holidays; well-being programs and activities; a 24/7 employee assistance program with confidential counseling; and more!
Administrative Assistant: Family Based Program Gemma ServicesAdministrative Assistant: Family Based ProgramPhiladelphia, PennsylvaniaThe Administrative Assistant within Family Based is responsible for supporting the administrative operations of the Family Based Program and managing the office; ensuring compliance with operating policies and procedures and outside regulatory requirements; communicating with appropriate management and employee personnel; providing periodic reports. The Administrative Assistant will: Serves as the Receptionist for the program; greets visitors; answers the telephone and face-to-face requests from staff, families, and external agencies; directs inquiries to appropriate parties.
Hourly Marketing Administrative Assistant Thomas Edison State CollegeHourly Marketing Administrative AssistantTrenton, NJSummary: Under general supervision of the Senior Director of Marketing, the Hourly Marketing Administrative Assistant will provide program support in budget oversight, monitoring and reporting, advertising cost tracking and analysis, research, direct mail outreach, outcomes tracking, data collection, database management, marketing analysis and special projects. Oversees vendor updates and onboarding of new vendors, identifies appropriate vendors, obtains competitive quotes, manages content flows and delivery scheduling, prepares purchase orders, oversees quality control checks at delivery, oversees delivery to clients.
NewAdministrative Assistant Specialty1 PartnersAdministrative AssistantSwarthmore, PA$18–$25 / hourE-Verify is used to confirm the employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. A career with us offers the opportunity to work in a collaborative, patient-focused environment where administrative and clinical teams come together to deliver the best dental care possible.
Administrative Coordinator RHA Health ServicesAdministrative CoordinatorGlenside, PennsylvaniaRegular If you are a positive and personable individual looking for a satisfying and fun opportunity to make a real difference in the lives of people with intellectual, developmental disabilities, and people facing mental health, and substance use challenges, join our team at RHA Health Services! The Resident Funds Coordinator works closely with local operations and business office staff as part of the corporate Finance team to ensure client funds are managed properly.
Administrative Assistant DaVita Inc.Administrative AssistantAbington, PAProfessional development programs: DaVita offers a variety of programs to help strong performers grow within their career and also offers on-demand virtual leadership and development courses through DaVita's online training platform StarLearning. In this support role you will ensure the timely and accurate completion of change requisitions, treatment logs, patient charts, invoices and purchase orders.
Administrative Assistant Stantec IncAdministrative AssistantPhiladelphia, PAPrimary Location: United States | PA | Philadelphia Organization: 1798 Buildings-US PMCM-Philadelphia PA Employee Status: Regular Business Justification: New Position Travel: Yes Schedule: Full time Job Posting: 08/06/2026 06:06:27 Req ID: 1006233. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
Administrative Analyst - Washington, D.C. SercoAdministrative Analyst - Washington, D.C.Wilmington, DEThe Administrative Analyst will be part of Team Submarine, where you will be expected to bring your drive, and collaborative skills to make a positive impact supporting our military and the safety of our Sailors and support the Submarine Safety and Quality Assurance Division (SEA 07Q) at Naval Sea Systems Command (NAVSEA), located in the Washington Navy Yard, Washington, D.C. The SEA 07Q office is responsible and accountable for the Submarine Safety (SUBSAFE), Fly-By-Wire Ship Control Systems (FBW SCS), and Deep Submergence Systems Scope of Certification (DSS-SOC) programs. Actual base salary will be determined by a variety of factors, including but not limited to, the scope of the role, relevant experience, job-related knowledge, education and training, key skills, and geographic market considerations.
Administrative Assistant Brandywine Realty TrustAdministrative AssistantPhiladelphia, PAWhile performing the duties of this job, the employee is occasionally exposed to wet and/or humid conditions; moving mechanical parts; high, precarious places; outside weather conditions; risk of electrical shock; and vibration. Assist Property Managers by maintaining updated and accurate files on all tenant related items including: Obtain current tenant and vendor certificates of insurance and verify compliance.
NewSenior Administrative Assistant TechDigitalSenior Administrative AssistantWilmington, DEWe are seeking a highly organized and proactive Senior Administrative Assistant to. provide essential support to our team at DuPont's Experimental Station (200 Powder.
Administrative Specialist - Podiatry: Educational Affairs Temple UniversityAdministrative Specialist - Podiatry: Educational AffairsPhiladelphia, Pennsylvania$32,000–$51,000Reporting to the Assistant Dean for Educational Affairs in the School of Podiatric Medicine (TUSPM), the Administrative Specialist provides academic, administrative, clerical and facilities related support services to TUSPM's Office of Educational Affairs and to the basic sciences curriculum and instruction, including faculty members of the Lewis Katz School of Medicine, in an accurate, timely and courteous manner. Compliance Statement:In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution.