Administrative Assistant

Description

Key Responsibilities

• Support the onboarding process by verifying documentation and ensuring adherence to internal policies and legal requirements;
•  Maintain accurate records and documentation related to licensing, onboarding, and compliance activities; 
•  Communicate effectively with internal teams and external partners to ensure compliance standards are met; 
•  Stay informed about relevant regulations and internal compliance guidelines; 
•  Proactively suggest process improvements to enhance compliance operations.
• Manage day-to-day office operations to ensure an organized and efficient work environment;
•  Coordinate office logistics, including supplies, equipment, and vendor relationships; 
•  Handle scheduling, meeting coordination, and preparation of internal documents; 
•  Act as a point of contact for employees, vendors, and visitors; 
•  Support internal communication and coordination between departments; 
•  Assist with organizing internal events, meetings, and company activities.

Skills, Knowledge and Expertise

• Previous experience in contract administration, compliance, or legal support is preferred but not required;
•  Excellent verbal and written English communication skills; 
•  Bilingual (English and Russian); 
•  Strong attention to detail and analytical skills; 
•  Ability to manage multiple tasks and meet deadlines; 
•  Proficiency in Microsoft Office Suite (Word, Excel).

Benefits

• 401(k);
•  Health Insurance; 
•  Whole Life Insurance; 
•  Comprehensive training and development to support your success; 
•  Opportunities for career growth and development within the company