135 Results for

Entry Level Administration Jobs in Stanford, CA

Jobs

Redwood City, CA9 days ago

Provides general administrative support for the Marketing Department, including maintaining files, processing departmental mail, and assisting with day-to-day department needs. The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions.

New!

San Francisco, San Francisco1 day ago

$41.03–$53.85
Full-time

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA9 days ago

$50–$70 Per Hour

This role manages committee operations, supports case review activities, ensures accurate documentation, and facilitates communication with providers. The MSPRC Coordinator provides administrative and quality support for the Multi-Specialty Peer Review Committee (MSPRC) and related quality initiatives.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

New!

Redwood City, CA3 days ago

Temporary
Part-time

The Temporary Marketing & Community Relations Assistant supports both Marketing and Community Relations teams, providing an opportunity for hands-on experience with two organizational functions. For Community Relations, the intern will assist with coordination of community events, outreach activities, scheduling, communications, volunteer coordination, and event logistics.

Fremont, CA30+ days ago

With a reputation for excellence and a commitment to perfection, we specialize in the custom installation of automotive paint protection film, ceramic paint coatings, window tinting, and more. This role will focus heavily on supporting our high-end services through shop maintenance and automotive prep work.

Sunnyvale, CA30+ days ago

$18–$25 Per Hour

Responsible for working safely, adhering to all aspects of our Health, Safety, and Environmental Program for self-protection and protection of co-workers, sub-contractors, the public, and the client by supporting all Company safety efforts. Assists with technical tasks in trades, including plumbing, electrical, concrete, flooring and roofing, painting, framing, drywall, and finishing skills for doors, windows, and cabinetry.

New!

Hayward, CA4 days ago

This is an exciting opportunity for individuals looking to gain hands-on experience in communications, marketing, public relations, brand promotion, customer engagement, and campaign coordination within a fast-paced, team-oriented environment. As a Communications Assistant, you will support marketing and promotional initiatives that help increase brand awareness, strengthen customer relationships, and drive business growth.

San Jose, California29 days ago

$32–$34 Per Hour

Perform daily backup operations, ensuring all required file systems and system data are successfully backed up to the appropriate media, recovery tapes or disks are created, and media is recycled and sent off site as necessary. Install and maintain security patches on the operational and development system, which includes but is not limited to, Red Hat Linux (Centos, Ubuntu…etc.), Windows 2008/2k8R2/2k12, VMWare, and Apache web services.

San Francisco, CA29 days ago

Beyond our office, we invest in the communities we serve—supporting local initiatives, funding advisor-led impact programs, and engaging through dedicated field advisory councils that represent and advocate for diverse voices. Industry Awards DEI Finalist, the Gen Impact Awards Top 3 Diversity & Inclusion Council recognition, the 2024 Northwestern Mutual Diversity & Inclusion Excellence Team Award, and Forbes’ Best-In-State Top Financial Security Professionals list.

Cupertino, CA30+ days ago

Part-time

Who would do well: People who have done well with us in the past have had experience in retail, fast food, cashier, administrative assistant, receptionist/office work, landscaping, and in just about any field you can imagine. Advancement - reps who work here long term are able to move along several different paths including management (even if they start part time with no experience).

Milpitas, California8 days ago

Combination of education and experience related to position, with increasing responsibility, which may include but not be limited to: > 2- 3+ years of experience working in education/youth programs, > At least 2+ years in a supervisory or leadership position is required and 3+ years highly preferred. The SPM supervises all Think Together Program staff and volunteers who work on site, ensures all administrative and documentation requirements are met, and is the primary contact and liaison between Think Together and students, parents, school administration, donors, visitors, and other collaborators.

Campbell, California15 days ago

From the development of state-of-the-art facilities and the provision of management services and evidence-based rehabilitation to the post-release reintegration and supervision of individuals in the community, GEO offers fully diversified, cost-effective services that deliver enhanced quality and improved outcomes. Maintains the STOP database, performing all data entry, report and export data as required by CDCR, GEO Corporate, the GEO Area Manager, STOP Program Director, and/or the Staff Accountant.

New!

San Jose, CA4 days ago

Remote

$18–$30 Per Hour

Has to have exceptional verbal and written communication skills with a demonstrated capacity to connect with all levels of internal as well as external clientsHave a preparedness to discover as well as the wish to enhance at home in our fast-paced yet enjoyable companySolid attention to detail will get you much in our companySelf-motivated and multi tasking characteristics when working from home are a plus. We are expanding at a quick rate as well as are seeking high-energy and also passionate individuals that enjoy helping people and an opportunity to work from the comfort of your home.

Santa Clara, CA9 days ago

$28.90–$31.18 Per Hour

Performs complex electro-mechanical technical functions and activities such as design, test, checkout, fabrication, modification, troubleshooting and assembly of electronics and electro-mechanical systems, experimental design circuitry, prototype models, specialized test equipment, tools and test fixtures. Tests and troubleshoots system level and component level problems in electrical and mechanical systems and sub-systems with minimal supervision.

Santa Clara, CA9 days ago

$28.90–$31.18 Per Hour

Union City, CA30+ days ago

$75,000–$90,000 Per Year

As a key member of our customer service team, you will play an integral role in ensuring customer satisfaction, resolving inquiries, and efficiently entering and managing data related to orders, inventory, and customer interactions. Data Entry & Management: Enter and update customer orders, inventory levels, and other relevant data into the company’s database or enterprise resource planning (ERP) system.

New!

San Francisco, CA6 days ago

In this role, you'll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment. Key Responsibilities: Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks .

New!

San Francisco, CA6 days ago

Catholic Charities Rita da Cascia Community is a designated Special Project of National Significance and serves as a major link in the Centers of Excellence collaboration continuum of care through education, counseling and treatment coordination. Catholic Charities Rita da Cascia Community provides unique intensive, coordinated case management services to women and their children impacted by chronic illness and homelessness.

New!

San Francisco, CA3 days ago

$27.30–$36 Per Hour

Oversee/process day-to-day administrative items: mail, overnight mail, packages, expense reports, checks, courier services, maintain office supplies, etc. We are the largest EMPLOYEE-OWNED company in the industry which means you will be a company owner too and have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

New!

Oakland, CA6 days ago

$2,928.05–$3,696.26

The Peralta Community College District is a two-year college system, dedicated to providing comprehensive educational and community services to the communities it serves, including the cities of Albany, Alameda, Berkeley, Emeryville, Oakland and Piedmont California. Immigration Requirement: According to the Immigration Reform and Control Act, the Peralta Community College District is required to verify that all new employees are legally authorized to work in the United States.

New!

Menlo Park, CA3 days ago

$30.39–$33.76 Per Hour

OVERVIEW/BASIC FUNCTION The Talent & Culture Coordinator & Administrative Assistant to the Managing Director is a dual-function role responsible for providing comprehensive administrative, operational, and human resources support to both the Talent & Culture department and the Managing Director'soffice. • Other duties as assigned by the Managing Director Talent & Culture (Human Resources) Coordination - • Serve as the first point of contact for associates, candidates, and visitors entering the Talent & Culture or Executive Office, ensuring a professional and welcoming experience.

Menlo Park, CA11 days ago

$23–$27 Per Hour

To support school leadership run smooth daily operations, provide friendly and clear communication to inquiries, and assist with external marketing to create community awareness of our numerous programs to support kids and families. Operations and FacilityCoordinates and supervises the daily operation of the front-office management, including: answering phones, maintaining data entry, evaluate inventory, and ordering supplies.

San Francisco, CA30+ days ago

Full-time

JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

San Francisco, CA9 days ago

We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector.

San Francisco, California30 days ago

We work to enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. California Consumer Privacy Act: Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.

Oakland, CA11 days ago

$4,684.89–$5,127.48

Under the general supervision of the Dean of Enrollment Services & Special Programs, the Staff Assistant is responsible for all administrative tasks associated with administering Enrollment Services and Special Program and performs a variety of complex tasks in the preparation and maintenance of administrative support services operations. 2. Knowledge and proficiency in the operation and use of personal computers utilizing word processing, spreadsheet, and database management software programs (e.g., MS Office Suite- Word, Excel, Access, and PowerPoint), the internet browser, and e-mail.

New!

Palo Alto, CA3 days ago

$49.45–$65.52 Per Hour

While the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: • Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. The LEA serves as an executive level assistant for the attorney, creating connections, delivering critical information, ensuring meetings and materials are accurate, and serving as a trusted business partner to help deliver against the priorities of the practice and clients.

San Francisco, CA30+ days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

San Francisco, CA30+ days ago

Full-time

Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.

San Mateo, CA30+ days ago

Comprehensive office support experience, including handling phones, referrals, data entry, copying, faxing, filing, mail distribution, supply ordering, and maintaining office equipment. Duties may include direct patient interactions, patient and provider scheduling, filing, scanning, reception, patient recordkeeping and data management within an Electronic Health Record.

Hayward, CA8 days ago

We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations and ensure smooth workflow. Next Coms Talk is a leading provider of communication solutions, dedicated to enhancing connectivity and efficiency for businesses of all sizes.

Menlo Park, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

San Francisco, CA11 days ago

Our established client in San Francisco is seeking a highly organized and detail-oriented Administrative Assistant to support a Dean and Department leadership team. This role blends high-level administrative support with student-facing coordination, ideal for someone who is polished, proactive, and thrives in a fast-paced academic environment.

Oakland, CA11 days ago

Assists the Director in tracking and monitoring staff compliance with department and Union programs such as membership drives, COPE fundraising, petition drives, and membership mobilization; • Creates updates and maintains databases including membership and COPE lists, organizing lists, stewards and leadership lists, grievance lists, arbitration lists, and employer lists. The Administrative Assistant works closely with and interacts with Union members, unorganized workers, employers, government officials, the Executive Board members, officers, other staff, staff from other labor organizations and grassroots organizations.

San Francisco, CA17 days ago

$24–$26.78

Demonstrated organization skills to manage multiple projects and deadlines; Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team; Strong work ethic and attention to detail. Strong interpersonal communication skills; Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint); Perform related duties as assigned.

New!

San Francisco, CA6 days ago

$30–$34.08 Per Hour

Organize occasional travel itineraries with the ability to anticipate needs (various time zones, distances, etc.), obtain travel visas, and prepare detailed itineraries while ensuring ownership throughout the travel planning process and being prepared to address contingencies and last-minute changes. This includes but is not limited to handling hotel space for visiting Adobe employees, facilitating office moves, and acting as a point person for leaders visiting the site.

New!

San Francisco, CA3 days ago

The employee agrees and understands that his/her services are a necessary part of The Army's religious purposes and his/her work-related conduct must not conflict with, interfere with, or undermine such religious programs or The Army's religious purposes. Manage and maintain General Secretary/Divisional Secretary for Business schedules including making appointments, distributing meeting reminders, and informing appropriate staff.

San Francisco, California30+ days ago

$79,100–$114,700 Per Year

Responsibilities: The main responsibilities of the role include creating and editing documents and maintaining e-filing of client/matter related documents, organizing inboxes and filing emails, performing document comparisons, arranging travel, processing expenses and invoices in collaboration with Williams Lea, editing daily time entries for narrative accuracy including reviewing WIP reports to support clean diary entries according to client guidelines, reconciling temp time when new matters are opened; handling incoming and outgoing mail, and providing additional overflow support to the San Francisco Administrative Resource Center. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

New!

San Francisco, CA3 days ago

New!

San Francisco, CA3 days ago

We are aggressively targeting a very promising near-term opportunity to develop a new city on unsettled land, working closely with a sovereign government that wishes to create economic opportunity for their citizens. The ideal candidate will derive deep personal satisfaction from taking a support role within a team of individuals, all working on a project that will have widespread global impact.

New!

San Francisco, CA3 days ago

This pay range represents Avata Partners' good faith minimum and maximum range for this role at the time of posting. A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment.

Oakland, California7 days ago

$28–$33 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in California. This role is essential for ensuring the smooth operation of various departments and requires a dedicated professional who can manage multiple tasks efficiently.

San Francisco, CA8 days ago

$24–$26 Per Hour

Whether you're joining our administrative team, a Clubhouse team, a school-based team, or our Camp Mendocino team, you'll be surrounded by enthusiastic, talented, and passionate colleagues who wake up every day ready to inspire young people to reach their full potential. The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs.

Mountain View, CA15 days ago

Assists in quality assurance of the venture operations databases, helping to input and verify data for venture operations, finance/reporting numbers, and collaborations (POC, BD, etc.) via Affinity and other tools. Translate routine internal communications, memos, and non-critical business documents from Korean to English or English to Korean as needed.

New!

Fremont, CA6 days ago

The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned. Provides employees discounts to dine at all 1500+ Haidilao Hot Pot locations globally .

New!

San Carlos, California4 days ago

$23.40–$30.42 Per Hour

Qualifications: Education Level: Vocational/Technical/Business School - Graduate of an accredited medical assistant program with completion of an externship highly preferred, OR at least one year of direct patient care experience as a medical assistant, OR military medical specialist experience (must meet credentials in the state of employment in accordance with state requirements and applicable regulations) Job-Related Experience - Customarily has at least six months or more of medical assistant experience - Knowledge of medical procedures and medical terminology - Working knowledge of occupational medicine requirements (state specific) preferred Job-Related Skills/Competencies - Concentra Core Competencies of Service Mentality, Attention to Detail, Sense of Urgency, Initiative and Flexibility - Ability to make decisions or solve problems by using logic to identify key facts, explore alternatives, and propose quality solutions - Outstanding customer service skills as well as the ability to deal with people in a manner which shows tact and professionalism - The ability to properly handle sensitive and confidential information (including HIPAA and PHI) in accordance with federal and state laws and company policies - Able to communicate both verbally and in writing in a clear, and professional manner - Teamwork focus with peers and center leadership team; ability to maintain working relationship with all levels of colleagues - Must participate in initial and ongoing training as required - Obtain all certifications required of Medical Support Specialists including but not limited to Drug Screen Collection, Breath Alcohol Certification, Hair and Oral Fluids Collection - Intermediate knowledge of Microsoft Office such as Word, Excel, Outlook and entry of data into various systems/applications. - External candidates: submit your application on concentra.com/careers - Current colleagues: visit the internal career portal on the main page of MyConcentra to apply - Center Achievement Bonuses This job requires access to confidential and critical information, requiring ongoing discretion and secure information management.

New!

San Francisco, CA3 days ago

$100,000–$120,000 Per Year

Arrange international and domestic travel, including location tracking, preparing conference registrations, and processing expense reports via Workday, and collaborating with other Administrative Assistants for multi-person trips, as needed . As an Administrative Assistant to the Compliance and Risk Management Departments, this person will work closely with all members of the Compliance and Risk Management teams as well as Administrative Assistants and departments across the firm.

Santa Clara, CA11 days ago

Demonstrates strong accuracy and attention to detail while taking the initiative to manage logistics of the department/division such as maintaining divisional organizational charts, phone distribution lists and divisional logistics needs. Assists in resolving administrative needs for improvement/problems by coordinating preparation of reports, analyzing data, and identifying solutions working closely with management and human resources.

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Entry Level Administration Jobs in Stanford, CA

Temporary part-time Marketing and Community Relations Assistant MONTERRA CREDIT UNION

Executive Assistant Reed Smith US

Medical Staff Coordinator Axelon

ADMINISTRATIVE ASSISTANT III Aroha Technologies

Marketing and Community Relations Assistant Monterra Credit Union

Entry-Level Detailer at OCDetailing, Inc OCDetailing, Inc.

Commercial Service and Maintenance Labor (Entry Level with Training) KDC Construction

Communications Assistant - Entry Level HHV

Linux System Admin- Entry level Roth Staffing Companies

Sales Representative Entry Level Northwestern Mutual - San Francisco

Sales Representative - Part Time - Entry Level Vector Marketing

Site Program Manager - Level 1 Think Together

DATA ENTRY COORDINATOR The GEO Group

Data Entry Job (Remote) Work From Home Job

Engineering Technician - Entry Iconma

Engineering Technician – Entry Iconma

Customer Service and Data Entry Specialist TS World Manufacturers Gloves

Administrative Assistant The Staff Pad

Bilingual Administrative Assistant II Catholic Charities

Administrative Assistant Rosendin Electric

Bilingual Administrative Assistant (Spanish) Felton Institute

Staff Assistant/Administrative Services Part-Time - District (GRANT FUNDED) Peralta Community College District

RWSHR Executive Administrative Assistant to RVP Managing Director & Talent Culture Rosewood Hotel Group

Administrative Assistant Open Mind School

Executive Administrative Assistant JPMorgan Chase Bank, N.A.

Administrative Assistant - YWCA Apartments The John Stewart Company

Administrative Assistant- Alice Griffith Apartments The John Stewart Company

Staff Assistant/Student Services - Merritt Peralta Community College District

Legal Executive Assistant DLA Piper

Administrative Assistant – Digital Marketing MatchPointe Group

Law Firm Operations/Administrative Assistant 1406 Epiq Global Business Transformation Solutions, LLC

Medical Office Assistant II-Correctional Health (Extra-Help) (Open) County of San Mateo

Administrative Assistant Alphabe Insight

Administrative Assistant AP Avata Partners (a Division of ZOE Holding)

Administrative Assistant | San Francisco LHH Recruitment Solutions

ADMINISTRATIVE ASSISTANT, KAISER DIVISION SEIU United Healthcare Workers - West

Administrative Assistant UC Law SF

Administrative Assistant 5 NextDeavor

Administrative Assistant to General Secretary The Salvation Army

Legal Administrative Assistant Ropes & Gray

Administrative Assistant to General Secretary The Salvation Army USA Western Territory

Administrative Assistant Future Cities Development

Administrative Assistant AP Avata Partners

Administrative Assistant Ultimate Staffing Services

Administrative Assistant Boys & Girls Clubs of San Francisco

Executive Admininstrative Assistant (Korean Bi-lingual) FocusKPI Inc.

Administrative Assistant Haidilao hot pot

Medical Assistant Concentra

Administrative Assistant to Compliance and Risk Management Departments Dodge & Cox

Executive Administrative Assistant INFOTREE GLOBAL SOLUTIONS

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