UNKNOWN

FEED

OTHER

With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc.

Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, Getzville, Buffalo, NY to help us manage the logistics of an upcoming in-person event, which will be held live at a city near you! The right candidate will be based in Getzville, Buffalo, NY, and have corporate event experience, entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to come in and be a builder in a start-up tech environment.Who are we?Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.Responsibilities: <ul><li>Our team will set you up for success by coordinating all of the event details, shipping event materials, and arranging staffing for each event. We need YOU to be our day-of hands on the ground! Be our next onsite Event Coordinator for fun, engaging, team-building, social impact activities, experiences, and events that support a great cause.</li><li>Event Preparation: Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, Visit.org event coordinators, etc</li><li>Take ownership and responsibility of our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience</li><li>Be the Visit.org representative, leader, and problem solver at events</li><li>Align roles and responsibilities with the onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner</li><li>Manage check-in process for in-person events; providing a warm and friendly welcome to guests</li><li>Problem-solving issues such as missing supplies, late staff, technology challenges, etc.</li><li>Escalate issues to the Events Team when necessary to keep them informed or help problem-solve </li><li>Send consistent updates, photos, and videos to Events Team throughout event </li><li>Breakdown after the event ends, helping to clean the site and repackage and ship all materials back to the distribution center</li><li>Pack supplies and add shipping labels which may include loading boxes</li></ul>Requirements<ul><li>Fluency in English and strong communication skills</li><li>Based in Getzville, Buffalo, NY</li><li>Schedule flexibility with availability to work on a contract per-event basis, as needed</li><li>Experience in complex, large-scale events and smaller executive-level intimate events</li><li>Shown experience in executing events at the highest level and continuously raising the bar on content and the customer experience</li><li>Resourcefulness, have the ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations</li><li>Quick thinker — in the life of events, we have a back-up plan for the back-up plan; you can problem-solve on the fly</li><li>Self-starter who is organized and detail-oriented</li><li>You love building relationships with customers and enjoy customer service</li><li>Experience with group facilitation and managing group dynamics</li><li>You are able to work flexible hours, including nights and weekends, as needed</li><li>Willing and eager to travel to various areas of the local region</li><li>You have super strong interpersonal and customer service skills, especially in fast-paced situations</li><li>Able to wear many hats and take on varied tasks and projects</li><li>Comfort being present and interacting with large crowds</li><li>Physical Demands:   </li><li><ul><li>Able to lift, slide, and carry up to 30 lbs. </li><li>Able to stand for an extended period of time</li></ul></li></ul>This is an on location, in person , per event contract role In Getzville, Buffalo, NY. This role is open only to those candidates already based in Getzville, Buffalo, NY. No relocation packages are offered at this time. Benefits<ul><li>Competitive hourly rate</li><li>The chance to do meaningful and impactful work</li><li>The opportunity to meet with social impact-minded individuals</li><li>A chance to build your experience for your resume!</li><li>Potential for recurring freelance employment with Visit.org</li></ul>

Visit.org

Freelance In-Person Event Specialist - Getzville, Buffalo, NY

Communication Skills

Cross-Functional

Customer Experience

Customer Relations

Customer Support/Service

Detail Oriented

Distribution Services

English Language

Entrepreneurship

Event Management

Housekeeping/Cleaning

Human Resources

Interpersonal Skills

Lift/Move 30 Pounds

Logistics Management

Nonprofit

Order Picking/Packing

Organizational Skills

Physical Demands

Plan Meetings

Problem Solving Skills

Startup

Team Lead/Manager

Willing to Travel

Workable

PART_TIME

YEAR

The ideal candidate is a "logistics ninja" who can manage a display from registration to teardown while possessing the sales savvy to convert foot traffic into high-quality project leads. We are seeking a high-energy, organized, and results-driven Event & Show Coordinator to be the face of our brand at home shows, Chamber of Commerce events, and community festivals.

Job Description: Event & Show Coordinator Company: Spearhead Builds LLC Location: Upstate New York (Syracuse, Rochester, Buffalo) Position Type: Part-Time / Weekend-Based Reports To: General Manager Role Overview Spearhead Builds LLC is a premier acrylic bath, decking and outdoor living contractor dedicated to "Spearhead Spec" construction—structural standards that exceed building codes. We are seeking a high-energy, organized, and results-driven Event & Show Coordinator to be the face of our brand at home shows, Chamber of Commerce events, and community festivals. The ideal candidate is a "logistics ninja" who can manage a display from registration to teardown while possessing the sales savvy to convert foot traffic into high-quality project leads. Key Responsibilities Event Scouting & Logistics: Identify, vet, and register for high-traffic local events (Home Shows, Town Days, County Fairs). Operational Execution: Transport, set up, and tear down the Spearhead Builds display (including structural cutaways, banners, and digital portfolios). Lead Generation: Proactively engage event attendees, educate them on our superior structural standards, and schedule in-home consultations. Brand Ambassadorship: Maintain a professional booth appearance and ensure all marketing materials are stocked and displayed effectively. Reporting: Track lead data accurately and report weekly performance metrics to management. Compensation & Performance Incentives This position is designed for a top-performer with a weekly pay cycle. Event Base Rate: $500.00 flat rate per show (covers setup, running, and teardown). Lead Bonus: $25.00 for every "Kept Appointment" (consultations that actually take place, calculated weekly)  Sales Commission: 1% of the total signed contract value (paid in lieu of the $25 lead bonus for converted sales). Example: A $35,000 deck sale results in a $350 commission. Paid after contact signed and initial deposit received. Expenses: Mileage allowance provided for travel between the warehouse and event locations. Growth Potential: Based on performance and volume, this role has the potential to expand into a management position with an allocated assistant for larger multi-city events. Required Qualifications Highly Organized: Able to manage a calendar of events and logistical details without oversight. Outgoing Personality: Comfortable initiating conversations with strangers and "hunting" for leads in a crowded environment. Reliable Transportation: Must have a vehicle capable of transporting booth materials (or a valid driver's license to operate company transport). Physical Ability: Able to lift and move display components (banners, table displays, wood samples).   Professionalism: Punctuality and a "clean-cut" professional appearance are mandatory; you represent the quality of our craftsmanship. About Spearhead Builds We don’t build "standard" projects. We build legacies. Our "Spearhead Spec" ensures our customers get the safest, most durable bathroom and outdoor living spaces in New York. We are a fast-growing company with a goal of $1M in Year 1 sales—we want you to help us get there.Powered by JazzHR

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Freelance In-Person Event Specialist - Getzville, Buffalo, NY Visit.org

Event & Show Coordinator Bath Concepts Independent Dealers

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