TEMPORARY

FULL_TIME

CONTRACTOR

YEAR

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

Job Title: Administrative Assistant IIILocation: Remote (Sacramento/SF , CA)Schedule: Contract - Fulltime (40 hrs / week)Duration: 6 monthsKey Focus: High-level administrative, logistical, and operational support for CARE Act in-person conveningPosition Overview:The CARE Act team is seeking an Administrative Assistant III to provide high-level administrative, logistical, and operational support to the Analyst IV leading the CARE Act in-person convening. This role is critical in ensuring smooth planning, coordination, and execution of all event-related activities within a fast-paced and collaborative environment.Minimum Qualifications:Education Required: Bachelor’s DegreeExperience Required: 2–4 years, preferably in public sector administrative roleMicrosoft Office: Advanced: mail merge, formulas, basic charts and formsOrganizational skills: Scheduling, logistics coordination, procurement tracking, multi-step workflowsIndependence: Ability to work with minimal directionDeadline management: Manage competing deadlines in fast-paced environmentCommunication: Excellent written and verbal, internal/external stakeholdersProject management: Experience managing time-sensitive projectsOffice environment: Mid- to large sized office support experienceTravel coordination: Setting up and coordinating travel plansKey ResponsibilitiesEvent Planning & Logistics: Scheduling planning meetings, venue research, vendor response tracking, travel arrangements, lodging blocks, accessibility needsCurriculum & Materials: Compiling agenda drafts, handouts, training materials, formatting, proofingCommunication & Coordination: Participant outreach, confirmation emails, distribution lists, tracking questions from court partners and vendorsProject Support & Tracking: Maintain timelines, status trackers, action logs, shared folders, budget tracking (invoices, vendor forms)On-Site Event Support: Registration desk, material distribution, room setup, technology coordination, troubleshootingFull Jd: The CARE Act team is seeking an Administrative Assistant III to provide high level administrative, logistical, and operational support to the Analyst IV responsible for leading the CARE Act in person convening. This position will help ensure smooth planning, coordination, and execution of all event related activities. The role requires exceptional organization, communication, and attention to detail, supporting a fast moving and collaborative team environment.Event Planning & Logistics Support• Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs.• Assist with venue research, data gathering, and logistics documentation to support Analyst IV’s site selection and RFP process.• Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances)• Coordinate travel arrangements, lodging blocks, accessibility needs, and day of operational supports.Curriculum & Materials Preparation• Provide administrative assistance in compiling agenda drafts, session handouts, training materials, and participant packets.• Support formatting, proofing, and preparing convening documentation for leadership review.Communication & Stakeholder Coordination• Serve as a coordination hub for communications between the Analyst IV, CARE Act team members, CFCC leadership, and external partners.• Manage participant outreach, confirmation emails, distribution lists, and pre event updates.• Track questions, requests, and follow ups from court partners and vendors.Project Support & Tracking• Maintain project timelines, status trackers, and action logs to support Analyst IV oversight of the full convening lifecycle.• Organize and maintain shared folders, agendas, minutes, and event planning archives consistent with CFCC workflow norms reflected in internal staffing and team structures• Support budget tracking tasks such as processing invoices, vendor forms, and procurement documentation.On Site Event Support• Assist with registration desk management, material distribution, room setup, technology coordination, and troubleshooting during the convening.• Provide direct logistical support to presenters, facilitators, and attendees.  Bachelor’s Degree and 2-4 years of experience, preferably in the public sector in an administrative role.Knowledge, Skills and Abilities• Advanced knowledge of Microsoft Office including: mail merge, formulas, and the creation of basic charts and forms• Strong organizational and time‑management skills to handle scheduling, logistics coordination, procurement tracking, and multi‑step workflows for the CARE Act convening• Ability to work independently with minimal direction.• Ability to manage competing deadlines in a fast‑paced environment and support staff whose workloads are already at capacity.• Excellent written and verbal communication skills to interact with internal and external stakeholders and prepare meeting or event materials.• Experience in managing various time[1]sensitive projects.• Ability to demonstrate effective communication and written skills at various levels.• Experience in supporting a mid- to large sized office environment.• Effective organization and time management skills.• Experience setting up and coordinating travel plans

Aroha Technologies

ADMINISTRATIVE ASSISTANT III

Administrative Skills

Analysis Skills

Billing

Budget Management

Calendar Management

Communication Skills

Data Collection

Detail Oriented

Documentation

Event Management

Government

Identify Issues

Leadership

Logistics

Microsoft Office

On Site Support

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Project Tracking

Project/Program Management

Proofreading

Public Administration

Purchasing/Procurement

Request for Proposals (RFP)

Schedule Development

Support Documentation

Team Player

Technical Leadership

Time Management

Travel Planning

Vendor/Supplier Evaluation

Vendor/Supplier Selection

Writing Skills

monster

UNKNOWN

FEED

The Administrative Assistant 1, under the supervision of the Park Manager, is responsible for performing a variety of administrative, clerical, and visitor services that are carried out with a great deal of independence. Responsibilities include the preparing of purchasing documents and research of budgets, while comprising expenditures of previous years, opening bids, and preparing a proposed budget.

<h5>Remote Administrative Assistant </h5>San Francisco, California, United States The Administrative Assistant 1, under the supervision of the Park Manager, is responsible for performing a variety of administrative, clerical, and visitor services that are carried out with a great deal of independence. Responsibilities include the preparing of purchasing documents and research of budgets, while comprising expenditures of previous years, opening bids, and preparing a proposed budget. The person must be able to implement the Department and Bureau policies and procedures relating to the budget and fiscal, personnel, and purchasing and procurement. The employee must show judgment and discretion due to access to confidential and sensitive data. Interested in learning more? Additional details regarding this position can be found in the position description. Work Schedule and Additional Information: <ul><li>Full-time employment. </li><li>Work hours are 8:00 am to 4:00 pm, Monday - Friday, with 30-minute lunch. </li><li>The employee in this position may be required to occasionally work weekends, holidays, or varying shifts as operational needs dictate. </li><li>Salary: In some cases, the starting salary may be non-negotiable. </li></ul>Required Experience, Training & Eligibility Qualifications Minimum Experience and Training Requirements: <ul><li>Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training. </li></ul>Other Requirements: <ul><li>You must meet the CA residency requirement. For more information on ways to meet CA residency requirements, follow the link and click on Residency. </li><li>You must be able to perform essential job functions. </li></ul>How to Apply: <ul><li>Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). </li><li>If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. </li><li>Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. </li><li>Failure to comply with the above application requirements may eliminate you from consideration for this position. </li></ul>Telecommunications Relay Service (TRS): 711 (hearing and speech disabilities or other individuals).

Easy Recruiter

Remote Administrative Assistant

Budgeting

IRecruitee

The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.

Brief Summary of the RoleOpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events. This role will focus on ensuring a well-run, efficient office environment while providing general administrative support across teams.The ideal candidate is detail-oriented, resourceful, and energized by creating smooth processes, organized spaces, and engaging employee experiences. This position plays a key role in maintaining office operations, supporting internal communications, and helping plan company events and meetings.What You Will Be DoingOffice Management & Operations<ul><li>Oversee day-to-day office operations to ensure a productive and organized work environment</li><li>Manage office supply inventory and coordinate vendor orders as needed</li><li>Coordinate conference room bookings and support in-office logistics</li><li>Serve as the primary point of contact for office vendors and building management</li><li>Maintain shared office calendars and coordinate internal scheduling needs</li></ul>Administrative Support<ul><li>Manage most of the CEO's travel and calendar.  </li><li>Provide general administrative support to leadership and cross-functional teams</li><li>Coordinate meetings, prepare materials, and assist with internal communications</li><li>Assist with document preparation, presentations, and light reporting</li><li>Manage expense submissions and assist with basic administrative tracking</li></ul>Events & Employee Experience<ul><li>Logistics Management Focus</li><li>Plan and coordinate internal events, team offsites,  and company meetings</li><li>Support new hire welcome logistics and in-office onboarding coordination</li><li>Partner with internal teams to organize company-wide gatherings and engagement initiatives</li><li>Help manage event budgets, vendors, and on-site logistics</li></ul>What We Are Looking For<ul><li>2+ years of experience in an administrative, office management, or coordination role</li><li>Experience managing office operations or facilities is preferred</li><li>Proven ability to manage scheduling, vendors, and multiple priorities simultaneously</li><li>Experience planning or supporting company events is strongly preferred</li><li>Proficiency with office tools such as Google Workspace, Zoom, and project management software</li><li>Strong organizational and time management skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to handle multiple projects with attention to detail</li><li>Resourceful, proactive, and solutions-oriented mindset</li><li>Ability to work in San Francisco, CA office 2–3 days per week</li><li>This role requires the ability to travel. The average travel requirements of this role are up to 10%. </li></ul>Base Salary: $81,000 to $100,000The "Base Salary: range represents the low and high end of the anticipated salary range for this position across all US locations including but not limited to CA, CO, NY, WA, NV, MD, CT and RI. The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of OpenSpace's competitive total rewards strategy that also includes equity awards, paid time off, 401(k) retirement account, flexible time off, and paid parental leave. as well as other region-specific health and wellness benefits.If this role isn't what you're looking for,<a href="https://www.openspace.ai/careers/" rel="nofollow"> please consider other open positions</a>.#LI-Remote<div class="content-conclusion">OpenSpace welcomes employees from varied backgrounds and walks of life, and it's reflected in our diverse community. OpenSpace is proud to be an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</div>

OpenSpace

Administrative Assistant

GreenHouseAPI

OTHER

Qualifications: Demonstrated knowledge in the implementation and maintenance of compliance programs, including but not limited to Department of Housing and Urban Development (HUD), Low Income Housing Tax Credits (LIHTC), Tax-Exempt Bonds, California Housing Rehabilitation Program (CHRP), California Housing Finance Agency (CHFA). Effectively and professionally interacts and communicates with senior management, property managers, other employees, vendors, residents, senior staff, owners, sponsors and clients, public agencies.

Overview:
COMPANY SUMMARY:The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. SUMMARY OF THE POSITION:Under the direction of the Regional Director or Vice President, the Regional Manager is responsible for supervising the daily operations of a portfolio of communities managed by JSCo. The Regional Manager interprets and implements management procedures based on the company policies and procedures, as well as all relevant governmental regulations. Hybrid work schedule 

Responsibilities:
Employee Management<ul><li>Hires, trains, supervises, develops, and terminates the employment of those supervised in accordance with company policies and directives</li><li>Performs timely performance evaluations on employees and assists Property Managers with site-level employees. </li><li>Approves all new hires, status changes, and terminations for on-site personnel in coordination with Human Resources and the Regional Vice President. </li><li>Compiles comprehensive reports regarding performance of employees. </li><li>Responsible for implementation of all laws, regulations and policies regarding fair housing, employment practices, safety rules and all other company policies and procedures</li></ul>Property OversiteFinancial Accountability (some tasks may be assigned to advanced Property Managers)<ul><li>Prepares annual operating and capital budgets</li><li>Reviews financial statements and reports</li><li>Supervises the collection of delinquent resident accounts</li><li>Ensures accuracy of accounting/ rent roll reporting</li><li>Prepares annual rent increase proposals and other financial worksheets, as may be required by JSCo, owner or regulatory agency.</li><li>Assists in the development, implementation and maintenance of internal controls and procedures that provide operation and fiscal control, cost savings, projections, planning, forecasting and effective utilization of assets and properties</li></ul>Regulatory/Compliance<ul><li>Ensures compliance with requirements outlined in regulatory agreements, contracts, company policies and procedures and that federal, state and local laws are adhered to at all times.</li><li>Reviews new move in files, recertification files and periodically reviews the Waiting List(s). Verifies rent calculation and the documents used.</li><li>Responsible for interacting directly with the sponsor and regulatory agencies such as HUD, CHFA, HCD, and TCAC.</li><li>Attends meetings requested by regulatory agencies</li><li>Responsible for placing appropriate property insurance, as approved by the owner</li><li>Develop and implement a marketing plan in accordance with existing Affirmative Fair Marketing Plan, as approved by JSCo.</li></ul>Marketing/ Vacancy<ul><li>Conducts regular inspections of property and vacant apartments.</li><li>Makes recommendations to improve marketing and leasing effectiveness.</li><li>Review traffic reports and keep accurate records to be used as a tool for advertising</li><li>Review Marketing/Concession Log to ensure all changes are documented in reference to concessions and resident selection criteria</li></ul>New Developments<ul><li>Compile and prepare marketing and lease-up, fit –up, supply budgets</li><li>Coordinate start-up of operations including application process, contract and service procurement, staff hiring and training.</li><li>Maintain and review s weekly reports to Owner</li><li>Develop marketing materials and advertising</li><li>Physical Condition</li><li>Review wait list to ensure that it is being maintained properly on Boston Post</li><li>Walk vacant units to survey rent readiness</li><li>Walk grounds to ensure that the highest standards are maintained</li><li>Discuss with site manager any current resident issues or maintenance issues</li><li>Review recent tenant income certifications for accuracy and timeliness</li><li>Review Delinquency report and take applicable action</li><li>Manage on-site staff through periodic site visits, scheduled and unscheduled. Utilize consistent verbal and written communications to provide instructions and feedback.  Encourage a team environment at all levels.</li><li>Coordinate capital improvements</li><li>Review maintenance requests to ensure repairs are completed in a timely manner and filed in the maintenance file.</li></ul>Resident Relations<ul><li>Supervise resident evictions and assists with investigating complaints. Work closely with legal counsel for the property on all matters pertaining to the property.  </li><li>Promote harmonious relations among residents, staff vendors, and the community at-large and the on-site social services coordinator.</li><li>Assist in the development and implementation of resident activities and property management programs.</li><li>Develop and maintain relations with community services agencies and other affordable housing groups in an effort to supplement property management service and future resident base.</li></ul> Communication and Relationships<ul><li>Effectively and professionally interacts and communicates with senior management, property managers, other employees, vendors, residents, senior staff, owners, sponsors and clients, public agencies. </li><li>Prepare comprehensive and detailed reports for senior management, clients and agencies. Meet with clients on a regular basis and provide written and verbal reports as needed.</li><li>Promote harmonious relations among residents, staff, vendors, and the community at-large.</li></ul> 

Qualifications:
<ul><li>Demonstrated knowledge in the implementation and maintenance of compliance programs, including but not limited to Department of Housing and Urban Development (HUD), Low Income Housing Tax Credits (LIHTC), Tax-Exempt Bonds, California Housing Rehabilitation Program (CHRP), California Housing Finance Agency (CHFA). Assisted Housing Program (AHP) properties and Project-Based Voucher program through the Housing Authority (PBV).</li><li>Demonstrated knowledge of applicable local and federal housing laws including Fair Housing and Landlord and Tenant laws required.</li><li>Demonstrated ability to support and develop diverse environment.</li><li>Able to work in a fast-paced environment with ability to prioritize assignments to meet deadlines.</li><li>Demonstrated knowledge of Microsoft Word, Excel and Outlook are essential. Boston Post software knowledge is a plus.</li></ul>WORKING CONDITIONS & PHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<h4>Physical Environment/Requirements</h4><ul style="margin-top:0in"><li>This position interacts with internal and external individuals (employees, managers and government agencies) on a regular basis: in person, phone and email</li><li>It is sometimes necessary to deal with unpleasant or angry people with the need to problem solve difficult situations</li><li>Sitting and standing for extended periods of time is necessary</li><li>It is necessary for the position to lift heavy boxes of documents and move them to a storage room that may be dusty</li><li>It is necessary for the position to drive extensively to various property locations, valid CA Driver's License and reliable transportation required.</li><li>TCAC and other various regulatory programs</li><li>Remote work opportunities</li></ul> Pay Range: $95,000.00/Yr. - $110,000.00/Yr.

Benefits-at-a-glance:
 Benefits for Employees who work 30+ hours/week -<ul><li style="margin-left:1.5in">Medical, dental and vision care; preventative medical care paid at 100%.</li><li style="margin-left:1.5in">Vacation leave of up to ten days per year in the first year.</li><li style="margin-left:1.5in">Up to 80 hours of sick time per year.</li><li style="margin-left:1.5in">Flexible Spending Accounts for Health Care and Dependent Care.</li><li style="margin-left:1.5in">Company paid Life AD&D Long Term Disability.</li><li style="margin-left:1.5in">Free, confidential counseling through our Employee Assistance Program.</li><li style="margin-left:1.5in">Commuter benefit program.</li><li style="margin-left:1.5in">Discounts for AT&T and ClassPass.</li><li style="margin-left:1.5in">$100 annual Wellness Reimbursement.</li><li style="margin-left:1.5in">Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).</li></ul> Benefits for Employees who work less than 30 hours/week - <ul><li style="margin-left:1.5in">Free, confidential counseling through our Employee Assistance Program.</li><li style="margin-left:1.5in">Commuter benefit program.</li><li style="margin-left:1.5in">Discounts for AT&T and ClassPass.</li><li style="margin-left:1.5in">$100 annual Wellness Reimbursement.</li><li style="margin-left:1.5in">Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)</li><li style="margin-left:1.5in">Up to 80 hours of sick time per year.</li></ul>#JS1388

Equal Opportunity Employer:
The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws.

The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.

California Consumer Privacy Act:
Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company’s <a href="https://jsco.net/california-consumer-privacy-act-ccpa-notice-at-collection-for-california-applicants-for-employment/" rel="noopener nofollow noreferrer" target="_blank">“Notice At Collection For California Applicants” here</a>.  Please review this Notice at your convenience.

The John Stewart Company

Regional Manager - South Bay Portfolio

Accidental Death and Dismemberment (AD&D)

Accounting

Advertising

Affordable Housing

Bond Market

Capital Budgeting

Community Relations

Community and Social Services

Consulting

Contract Processing

Corporate Policies

Cost Control

Cost Estimates

Driver's License

Employee Assistance Plan

Equal Employment Opportunity (EEO)

Establish Priorities

Federal Laws and Regulations

File Maintenance

Finance

Financial Control

Financial Reporting

Financial Statements

Flexible Spending Accounts

Forecasting

Government Regulations

Healthcare

Home Inspections

Human Resources

Legal

Low-Income Housing Tax Credit (LIHTC)

Maintain Compliance

Marketing

Marketing Plan

Microsoft Excel

Microsoft Outlook

Microsoft Word

Operational Control

Operations

Operations Management

Operations Processes

Past Due Accounts

Patient Care

People Management

Performance Analysis

Performance Reviews

Physical Demands

Preventive Medicine

Problem Solving Skills

Procedure Implementation

Property Insurance

Property Management

Record Keeping

Regulations

Regulatory Compliance

Reimbursement

Rental Listings

Rentals

Service Delivery

Social Work

Staff Training

Startup

State Laws and Regulations

Work From Home

[AW]-iCims

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