UNKNOWN

FEED

The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.

YEAR

Brief Summary of the RoleOpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events. This role will focus on ensuring a well-run, efficient office environment while providing general administrative support across teams.The ideal candidate is detail-oriented, resourceful, and energized by creating smooth processes, organized spaces, and engaging employee experiences. This position plays a key role in maintaining office operations, supporting internal communications, and helping plan company events and meetings.What You Will Be DoingOffice Management & Operations<ul><li>Oversee day-to-day office operations to ensure a productive and organized work environment</li><li>Manage office supply inventory and coordinate vendor orders as needed</li><li>Coordinate conference room bookings and support in-office logistics</li><li>Serve as the primary point of contact for office vendors and building management</li><li>Maintain shared office calendars and coordinate internal scheduling needs</li></ul>Administrative Support<ul><li>Manage most of the CEO's travel and calendar.  </li><li>Provide general administrative support to leadership and cross-functional teams</li><li>Coordinate meetings, prepare materials, and assist with internal communications</li><li>Assist with document preparation, presentations, and light reporting</li><li>Manage expense submissions and assist with basic administrative tracking</li></ul>Events & Employee Experience<ul><li>Logistics Management Focus</li><li>Plan and coordinate internal events, team offsites,  and company meetings</li><li>Support new hire welcome logistics and in-office onboarding coordination</li><li>Partner with internal teams to organize company-wide gatherings and engagement initiatives</li><li>Help manage event budgets, vendors, and on-site logistics</li></ul>What We Are Looking For<ul><li>2+ years of experience in an administrative, office management, or coordination role</li><li>Experience managing office operations or facilities is preferred</li><li>Proven ability to manage scheduling, vendors, and multiple priorities simultaneously</li><li>Experience planning or supporting company events is strongly preferred</li><li>Proficiency with office tools such as Google Workspace, Zoom, and project management software</li><li>Strong organizational and time management skills</li><li>Excellent communication and interpersonal skills</li><li>Ability to handle multiple projects with attention to detail</li><li>Resourceful, proactive, and solutions-oriented mindset</li><li>Ability to work in San Francisco, CA office 2–3 days per week</li><li>This role requires the ability to travel. The average travel requirements of this role are up to 10%. </li></ul>Base Salary: $81,000 to $100,000The "Base Salary: range represents the low and high end of the anticipated salary range for this position across all US locations including but not limited to CA, CO, NY, WA, NV, MD, CT and RI. The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. Our anticipated Base Salary determination is just one component of OpenSpace's competitive total rewards strategy that also includes equity awards, paid time off, 401(k) retirement account, flexible time off, and paid parental leave. as well as other region-specific health and wellness benefits.If this role isn't what you're looking for,<a href="https://www.openspace.ai/careers/" rel="nofollow"> please consider other open positions</a>.#LI-Remote<div class="content-conclusion">OpenSpace welcomes employees from varied backgrounds and walks of life, and it's reflected in our diverse community. OpenSpace is proud to be an equal opportunity employer and is committed to providing equal employment opportunities to all employees and applicants for employment, without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.</div>

OpenSpace

Administrative Assistant

Administrative Skills

Budget Management

Calendar Management

Communication Skills

Conference Management

Corporate Event Management

Cross-Functional

Detail Oriented

Event Management

Expense Management

Interpersonal Skills

Inventory Management

Leadership

Logistics

Logistics Management

Multitasking

Office Management

Onboarding

Operational Support

Operations Management

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Process Development

Project Management Software

Property Management

Schedule Development

Time Management

Vendor/Supplier Management

Willing to Travel

GreenHouseAPI

The analyst translates business requirements into scalable solutions, manages change initiatives to boost adoption, and delivers clear, insightful communications to HR, Finance, and company leadership. The Senior People Information Systems Analyst oversees configuration, integrations, data integrity, system optimization, reporting, and user support within Calyxo's People technology platform.

<div class="content-intro">Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.</div>Summary:  The Senior People Information Systems Analyst oversees configuration, integrations, data integrity, system optimization, reporting, and user support within Calyxo's People technology platform. Beyond maintaining the smooth daily operation of these systems, this role is responsible for developing executive-level dashboards with automated updates, setting up data quality standards and governance, and ensuring robust data management. The analyst translates business requirements into scalable solutions, manages change initiatives to boost adoption, and delivers clear, insightful communications to HR, Finance, and company leadership.  This hybrid position is based in Pleasanton, CA, but we are open to fully remote candidates located on the West Coast who are an ideal fit for the role. In This Role, You Will: HRIS & Systems Administration <ul><li>Serve as the primary administrator for our HR tech stacks, including configuration, user permissions, organizational structures, and master data. </li><li>Maintain seamless data flows between tech stacks, partnering with IT and vendors to design, test, deploy, and monitor integrations. </li><li>Manage release notes and system upgrades; plan sandbox testing, user acceptance, and production cutovers with appropriate compliance controls. </li><li>Own HRIS incident resolution, documenting root cause, permanent fixes, and preventive controls; maintain SOPs and configuration documentation. </li></ul>Data Management & Compliance <ul><li>Audit and reconcile People data (e.g., demographics, compensation, benefits, employment status) to ensure accuracy and completeness across systems. </li><li>Ensure HR data practices and system configurations meet policy, privacy, and audit requirements. </li><li>Support internal/external audits with evidence and remediation plans. </li><li>Partner with Benefits and Payroll to validate ACA-related deduction codes, eligibility data, and pay/benefit impacts. </li></ul>Process Improvement & Automation <ul><li>Translate business requirements into system solutions that simplify and scale People processes (onboarding, promotions/transfers, merit cycles, leaves, offboarding). </li><li>Lead automation initiatives using platform capabilities (e.g., HiBob workflows, Greenhouse automation, Paylocity feeds) to reduce manual work and error risk. </li><li>Drive change management for new features and integrations—create rollout plans, communications, job aids, and training that ensure strong adoption. </li></ul>Data Analytics & Reporting <ul><li>Collect, clean, reconcile, and analyze HR data from various sources, including HRIS, ATS, Benefits, payroll, and other relevant databases. </li><li>Perform root-cause analyses on discrepancies between systems (e.g., HRIS vs payroll vs benefits) and drive corrective actions across owners and vendors. </li><li>Build executive-ready dashboards (headcount, attrition, hiring funnel, offer acceptance, compensation trends, benefit enrollment/utilization, leave impact) and automate refresh cycles. </li><li>Build, customize, and automate reports to meet the needs of different stakeholders, including HR leadership, department managers, and executive teams. </li><li>Drive ad hoc insights using advanced Excel and BI tooling; translate findings into clear narratives and recommendations for leaders and business partners. </li><li>Establish data quality rules and monitoring for critical fields (employee status, job/level, compensation, deduction codes, eligibility) with alerting and remediation playbooks. </li><li>Continuously improve reporting processes and data visualization techniques to enhance user experience and data comprehension. </li></ul>Enablement & Vendor Management <ul><li>Provide expert user support and training to HR team members and managers; maintain a searchable library of guides and knowledge articles. </li><li>Manage vendor relationships (SLAs, release roadmaps, issue escalation) to meet business needs. </li></ul>Who You Will Report To: <ul><li>Director, People Operations </li></ul>Requirements: <ul><li>Bachelor's degree in Human Resources, Information Systems, Data Analytics, Business Administration, or related field required; HR/HRIS certifications preferred. </li><li>8+ years in HRIS/People Systems roles, preferably in high-growth, regulated environments. </li><li>Hands-on configuration and administration experience with HiBob, Greenhouse, Paylocity, plus integration exposure to bSwift and Cocoon. </li><li>Advanced Excel skills; comfort with structured data and report automation. </li><li>Clear written/verbal communication; ability to translate technical concepts for non-technical users. </li><li>High attention to detail, strong problem-solving, and project management skills. </li><li>Experience working in a fast-paced, high-growth company with evolving business needs. </li><li>Full-time employment </li><li>Must be able to sit for up to 8 hours/day </li><li>Compliance with relevant county, state, and Federal rules regarding vaccinations. </li></ul>What We Offer: At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team.  You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture.  You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.   We also offer an attractive compensation package, which includes: <ul><li>A competitive base salary range of $130,000 - $155,000 and variable incentive plan  </li></ul><ul><li>Stock options – ownership and a stake in growing a mission-driven company </li></ul><ul><li>Employee benefits package that includes 401(k), healthcare insurance and paid vacation </li></ul><div class="content-conclusion">Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth.    Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristicsLegal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Disclaimer:At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:<ul><li class="x_MsoNormal">Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.</li><li class="x_MsoNormal">Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.</li><li class="x_MsoNormal">Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of firstname.lastname@calyxoinc.com. If you receive a request for information from any other domain, please contact us directly at info@calyxoinc.com to verify the legitimacy of the communication.</li></ul>We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.</div>

Calyxo

Sr. People Information Systems Analyst - Pleasanton, CA

Acceptance Testing

Apache Cocoon

Automation

Business Administration

Business Intelligence Software

Change Management

Compensation and Benefits

Continuous Improvement

Corrective Action

Customer Support/Service

Data Analysis

Data Management

Data Processing

Data Quality

Data Visualization

Demographics

External Audit

Finance

HRIS/HRMS

Healthcare

Human Resources Certification

Human Resources Processes

Incentive Programs

Information Technology & Information Systems

Internal Audit

Kidney Disease

Medical Equipment

Problem Solving Skills

Process Improvement

Project/Program Management

Quality Metrics

Quality Monitoring

Reconciliation

Release Management/Engineering

Release Notes

Reporting Dashboards

Requirements Management

Risk

Root Cause Analysis

Service Level Agreement (SLA)

Structured Data

Supplier Relationship Management (SRM)

System Operations

Systems Administration/Management

Systems Analysis

Test Design

Urology

User Interface/Experience (UI/UX)

Vendor/Supplier Relations

ADAPTED_NOW

Demonstrated knowledge in the implementation and maintenance of compliance programs, including but not limited to Department of Housing and Urban Development (HUD), Low Income Housing Tax Credits (LIHTC), Tax-Exempt Bonds, California Housing Rehabilitation Program (CHRP), California Housing Finance Agency (CHFA). Effectively and professionally interacts and communicates with senior management, property managers, other employees, vendors, residents, senior staff, owners, sponsors and clients, public agencies.

<h2>Overview</h2>COMPANY SUMMARY:The John Stewart Company is a full-service housing management, development and consulting organization that began in 1978 with a commitment to providing high quality service in the affordable housing sector. We work to  enrich the lives of our residents and employees, while delivering our services cost‐effectively, efficiently and with the highest levels of professionalism, compassion, integrity and respect. SUMMARY OF THE POSITION:Under the direction of the Regional Director or Vice President, the Regional Manager is responsible for supervising the daily operations of a portfolio of communities managed by JSCo. The Regional Manager interprets and implements management procedures based on the company policies and procedures, as well as all relevant governmental regulations. Hybrid work schedule <h2>Responsibilities</h2>Employee Management<ul><li>Hires, trains, supervises, develops, and terminates the employment of those supervised in accordance with company policies and directives</li><li>Performs timely performance evaluations on employees and assists Property Managers with site-level employees. </li><li>Approves all new hires, status changes, and terminations for on-site personnel in coordination with Human Resources and the Regional Vice President. </li><li>Compiles comprehensive reports regarding performance of employees. </li><li>Responsible for implementation of all laws, regulations and policies regarding fair housing, employment practices, safety rules and all other company policies and procedures</li></ul>Property OversiteFinancial Accountability (some tasks may be assigned to advanced Property Managers)<ul><li>Prepares annual operating and capital budgets</li><li>Reviews financial statements and reports</li><li>Supervises the collection of delinquent resident accounts</li><li>Ensures accuracy of accounting/ rent roll reporting</li><li>Prepares annual rent increase proposals and other financial worksheets, as may be required by JSCo, owner or regulatory agency.</li><li>Assists in the development, implementation and maintenance of internal controls and procedures that provide operation and fiscal control, cost savings, projections, planning, forecasting and effective utilization of assets and properties</li></ul>Regulatory/Compliance<ul><li>Ensures compliance with requirements outlined in regulatory agreements, contracts, company policies and procedures and that federal, state and local laws are adhered to at all times.</li><li>Reviews new move in files, recertification files and periodically reviews the Waiting List(s). Verifies rent calculation and the documents used.</li><li>Responsible for interacting directly with the sponsor and regulatory agencies such as HUD, CHFA, HCD, and TCAC.</li><li>Attends meetings requested by regulatory agencies</li><li>Responsible for placing appropriate property insurance, as approved by the owner</li><li>Develop and implement a marketing plan in accordance with existing Affirmative Fair Marketing Plan, as approved by JSCo.</li></ul>Marketing/ Vacancy<ul><li>Conducts regular inspections of property and vacant apartments.</li><li>Makes recommendations to improve marketing and leasing effectiveness.</li><li>Review traffic reports and keep accurate records to be used as a tool for advertising</li><li>Review Marketing/Concession Log to ensure all changes are documented in reference to concessions and resident selection criteria</li></ul>New Developments<ul><li>Compile and prepare marketing and lease-up, fit –up, supply budgets</li><li>Coordinate start-up of operations including application process, contract and service procurement, staff hiring and training.</li><li>Maintain and review s weekly reports to Owner</li><li>Develop marketing materials and advertising</li><li>Physical Condition</li><li>Review wait list to ensure that it is being maintained properly on Boston Post</li><li>Walk vacant units to survey rent readiness</li><li>Walk grounds to ensure that the highest standards are maintained</li><li>Discuss with site manager any current resident issues or maintenance issues</li><li>Review recent tenant income certifications for accuracy and timeliness</li><li>Review Delinquency report and take applicable action</li><li>Manage on-site staff through periodic site visits, scheduled and unscheduled. Utilize consistent verbal and written communications to provide instructions and feedback.  Encourage a team environment at all levels.</li><li>Coordinate capital improvements</li><li>Review maintenance requests to ensure repairs are completed in a timely manner and filed in the maintenance file.</li></ul>Resident Relations<ul><li>Supervise resident evictions and assists with investigating complaints. Work closely with legal counsel for the property on all matters pertaining to the property.  </li><li>Promote harmonious relations among residents, staff vendors, and the community at-large and the on-site social services coordinator.</li><li>Assist in the development and implementation of resident activities and property management programs.</li><li>Develop and maintain relations with community services agencies and other affordable housing groups in an effort to supplement property management service and future resident base.</li></ul> Communication and Relationships<ul><li>Effectively and professionally interacts and communicates with senior management, property managers, other employees, vendors, residents, senior staff, owners, sponsors and clients, public agencies. </li><li>Prepare comprehensive and detailed reports for senior management, clients and agencies. Meet with clients on a regular basis and provide written and verbal reports as needed.</li><li>Promote harmonious relations among residents, staff, vendors, and the community at-large.</li></ul> <h2>Qualifications</h2><ul><li>Demonstrated knowledge in the implementation and maintenance of compliance programs, including but not limited to Department of Housing and Urban Development (HUD), Low Income Housing Tax Credits (LIHTC), Tax-Exempt Bonds, California Housing Rehabilitation Program (CHRP), California Housing Finance Agency (CHFA). Assisted Housing Program (AHP) properties and Project-Based Voucher program through the Housing Authority (PBV).</li><li>Demonstrated knowledge of applicable local and federal housing laws including Fair Housing and Landlord and Tenant laws required.</li><li>Demonstrated ability to support and develop diverse environment.</li><li>Able to work in a fast-paced environment with ability to prioritize assignments to meet deadlines.</li><li>Demonstrated knowledge of Microsoft Word, Excel and Outlook are essential. Boston Post software knowledge is a plus.</li></ul>WORKING CONDITIONS & PHYSICAL REQUIREMENTSThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.<h4>Physical Environment/Requirements</h4><ul><li>This position interacts with internal and external individuals (employees, managers and government agencies) on a regular basis: in person, phone and email</li><li>It is sometimes necessary to deal with unpleasant or angry people with the need to problem solve difficult situations</li><li>Sitting and standing for extended periods of time is necessary</li><li>It is necessary for the position to lift heavy boxes of documents and move them to a storage room that may be dusty</li><li>It is necessary for the position to drive extensively to various property locations, valid CA Driver's License and reliable transportation required.</li><li>TCAC and other various regulatory programs</li><li>Remote work opportunities</li></ul> Pay Range: $95,000.00/Yr. - $110,000.00/Yr.<h2>Benefits-at-a-glance</h2> Benefits for Employees who work 30+ hours/week -<ul><li>Medical, dental and vision care; preventative medical care paid at 100%.</li><li>Vacation leave of up to ten days per year in the first year.</li><li>Up to 80 hours of sick time per year.</li><li>Flexible Spending Accounts for Health Care and Dependent Care.</li><li>Company paid Life AD&D Long Term Disability.</li><li>Free, confidential counseling through our Employee Assistance Program.</li><li>Commuter benefit program.</li><li>Discounts for AT&T and ClassPass.</li><li>$100 annual Wellness Reimbursement.</li><li>Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week).</li></ul> Benefits for Employees who work less than 30 hours/week - <ul><li>Free, confidential counseling through our Employee Assistance Program.</li><li>Commuter benefit program.</li><li>Discounts for AT&T and ClassPass.</li><li>$100 annual Wellness Reimbursement.</li><li>Matching 401(K) Retirement Savings Plan of up to 2% of your compensation (for any employee who works 20 hours or more per week)</li><li>Up to 80 hours of sick time per year.</li></ul>#JS1388<h2>Equal Opportunity Employer</h2>The John Stewart Company provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, marital status, veteran status, or any other consideration made unlawful by federal, state, or local laws. The John Stewart Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance and Los Angeles Fair Chance Initiative.<h2>California Consumer Privacy Act</h2>Effective January 1, 2020, the California Consumer Privacy Act requires businesses that meet certain minimum threshold requirements to provide a “notice at collection” to applicants for employment who reside in California.  The notice at collection describes the categories of personal information to be collected about these California applicants and the purposes for using that personal information.  Therefore, we have posted the Company’s “Notice At Collection For California Applicants” here.  Please review this Notice at your convenience.

The John Stewart Company

Regional Manager - South Bay Portfolio

Accidental Death and Dismemberment (AD&D)

Accounting

Advertising

Affordable Housing

Bond Market

Budgeting

Capital Budgeting

Community Relations

Community and Social Services

Consulting

Contract Processing

Corporate Policies

Cost Control

Cost Estimates

Driver's License

Employee Assistance Plan

Establish Priorities

Federal Laws and Regulations

File Maintenance

Financial Control

Financial Reporting

Financial Statements

Flexible Spending Accounts

Forecasting

Government

Government Regulations

Home Inspections

Human Resources

Legal

Low-Income Housing Tax Credit (LIHTC)

Maintain Compliance

Marketing

Marketing Plan

Microsoft Excel

Microsoft Outlook

Microsoft Word

On Site Support

Operational Control

Operations

Operations Processes

Past Due Accounts

Patient Care

People Management

Performance Analysis

Performance Reviews

Physical Demands

Preventive Medicine

Procedure Implementation

Property Insurance

Purchasing/Procurement

Record Keeping

Regulations

Regulatory Compliance

Reimbursement

Rental Listings

Rentals

Service Delivery

Social Work

Staff Training

Startup

State Laws and Regulations

Work From Home

DigiHyre is seeking a detail-oriented Administrative Assistant to support business development and operational teams by accurately entering, reviewing, and maintaining data across internal systems. We connect companies with top talent and help job seekers find the right fit—quickly and efficiently.

Employment Type Full-Time | RemoteAbout the CompanyDigiHyre is your go-to recruitment partner for IT, Software, Digital Marketing, and E-Commerce professionals. We connect companies with top talent and help job seekers find the right fit—quickly and efficiently.Job SummaryDigiHyre is seeking a detail-oriented Administrative Assistant to support business development and operational teams by accurately entering, reviewing, and maintaining data across internal systems. This is a fully remote position open to candidates based in the United States.Key Responsibilities:1. Accurately enter and update business and client-related data2. Review data for accuracy, completeness, and consistency3. Verify source documents and resolve discrepancies4. Maintain organized digital records and documentation5. Prepare basic reports for internal teams6. Follow data handling, quality, and confidentiality standards7. Meet defined productivity and accuracy benchmarksRequired Qualifications:1. High school diploma or equivalent2. Prior experience in data entry or administrative roles preferred3. Strong typing skills with high accuracy4. Proficiency in MS Excel, Word, and standard office tools5. Excellent attention to detail and time management skills6. Ability to work independently in a remote environmentPreferred Skills:1. Experience with CRM or database systems2. Familiarity with Google Workspace3. Exposure to business development, sales, or operations dataWork Schedule:Fully remoteStandard US business hoursCompensationAnnual Salary: USD 48,000 – 52,000, based on experience and performanceEqual Opportunity EmployerDigiHyre is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, gender, age, disability, or any other protected status.

Hybrid Human Resources Jobs in Menlo Park, CA

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Hybrid Human Resources Jobs in Menlo Park, CA

Administrative Assistant OpenSpace

Sr. People Information Systems Analyst - Pleasanton, CA Calyxo

Regional Manager - South Bay Portfolio The John Stewart Company

Administrative Assistant DigiHyre

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