Security Administrative Coordinator Allied UniversalSecurity Administrative CoordinatorMenlo Park, CaliforniaSupport DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders. Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security.
Temporary Visual Communications & Administrative Coordinator California College of the ArtsTemporary Visual Communications & Administrative CoordinatorSan Francisco, CaliforniaThe Professional Engagement and External Partnerships Office (PEEP) at California College of the Arts seeks a creative, organized, and detail-oriented Visual Communications & Administrative Coordinator for a temporary position supporting marketing materials, digital communications, event preparation, and office administration for PEEP programs. This position requires weekly in-office presence to support PEEP operations, collaborate with staff and student workers, prepare printed and physical materials, assist with event setup, and help ensure that office systems and communications materials are organized and ready for use.
Administrative Catering Sales Coordinator Crystal Springs Catering IncAdministrative Catering Sales CoordinatorRedwood City, CAFull timeJoin Crystal Springs Catering Inc as an Administrative Sales Coordinator in Redwood City, CA, where you will play a key role in driving our catering sales efforts. Our commitment to quality and customer satisfaction has earned us a loyal clientele, and our employees enjoy a supportive and vibrant workplace culture.
Administrative Assistant - Investment Firm - San Francisco (Onsite) Burke+CoAdministrative Assistant - Investment Firm - San Francisco (Onsite)San Francisco, CaliforniaOur client, an established, Bay Area–based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion.
Administrative Assistant AP Avata Partners (a Division of ZOE Holding)Administrative Assistant APSan Francisco, CAA leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.
Sr. Administrative Business Partner Baker Tilly Advisory Group, LPSr. Administrative Business PartnerSan Francisco, CaliforniaBaker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston.
NewLegal Administrative Assistant (Part-Time 10 Hours/Week) Macpower Digital Assets Edge Private LimitedLegal Administrative Assistant (Part-Time 10 Hours/Week)San Jose, CA$50–$53 / hourIdentify key case details (party name, case number, type of order) and enter into the legal order management tool. We are looking for Legal Administrative assistant OR assistant Executive Assistant with hands-on experience in Case Management, Safari and Jira.
NewSenior Administrative Business Partner Apollo Professional SolutionsSenior Administrative Business PartnerSouth San Francisco, CAApply today to bring your executive support expertise, operational excellence, and organizational leadership skills to a high-visibility role supporting cutting-edge scientific and business initiatives. Lead and coordinate large laboratory relocation projects exceeding 8,500 square feet, including equipment movement, vendor management, space planning, SOW administration, and stakeholder communications.
Administrative Manager to CTO- 17305 Professional RecruitersAdministrative Manager to CTO- 17305Santa Clara, CaliforniaThey come to our BANK for our expertise, deep network and nearly forty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising our Bankers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business. The AM will cast the right shadow and act as a role model to other junior admin staff in addition to working well with all levels of internal management, and outside clients and vendors.
Front Desk/Administrative Assistant (Bilingual Mandarin) Foxconn Industrial InternetFront Desk/Administrative Assistant (Bilingual Mandarin)SanJose, CARoutine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, and occasional executive support. Process business traveling arrangement, hotel reservation, airport pickups,corporate housing management.·Supervision of housekeeping and janitorial controlling, ensure the frontoffice is clean and safe.·
Front Desk/Administrative Assistant Foxconn Industrial InternetFront Desk/Administrative AssistantSan Jose, CAFull timeRoutine duties include front lobby reception services, office supply replenishments, business travel planning and booking including visa applications, reimbursement requests, vendor invoice review and processing, corporate apartment management, occasional executive support and coordinating with Human Resources on events and some administrative assistance. An ideal candidate should be hands-on, detail-oriented, friendly, enjoy interacting with people, capable of multi-tasking, and work effectively under pressure.
Administrative Assistant Gladstone InstitutesAdministrative AssistantSan Francisco, CaliforniaThorough knowledge of general concepts, practices and procedures of administrative support; personal computer operations and common office software including word processing, spreadsheet, bibliography, presentation graphics, email and other related applications; principles of record keeping; English usage, spelling, grammar and punctuation; methods and procedures of data entry. A meaningful place to grow and learn –whether it’s your professional skills or scientific knowledge, we have the resources and environment to advance either so you can better support Gladstone’s mission to drive a new era of discovery in disease-oriented science and to mentor tomorrow’s leaders in an inspiring and excellent environment.
Administrative Assistant Sapsol Technologies IncAdministrative AssistantMountain View, CA$30–$35You are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you’re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Administrative Assistant Connexion Systems + EngineeringAdministrative AssistantSunnyvale, CA$30–$35 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether youre coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Administrative Assistant/Patient Scheduler Apidel TechnologiesAdministrative Assistant/Patient SchedulerStanford, CAContractorThey need to be comfortable switching fluidly from focused desk tasks (scheduling and phone management) to active floor tasks (prepping snacks and tidying clinic rooms) throughout the day without getting easily overwhelmed by interruptions. As the central point of contact, they will interact with a wide range of stakeholders: research participants, busy clinical staff (nurses, phlebotomists, Nurse Manager), and distinct study teams who all have competing priorities.
Clerical and Administrative Specialist Northstar Memorial GroupClerical and Administrative SpecialistSan Mateo, CA$24–$26 / hourOur administrative teams assume the crucial role of ensuring seamless operations throughout every stage of the delicate client family life cycle, from the initial meeting with families, until final arrangements are made. We are problem solvers and peace-of-mind-providers - we implement checks and balances to maintain consistency and uphold our commitment to care in every interaction.
Administrative Assistant Essel EnvironmentalAdministrative AssistantSan Carlos, CAThis position involves data entry, billing, and project coordination alongside our project admin team. Assist with time-off requests, safety reports, and general administrative tasks.
Executive Operations Administrative Assistant ArmaninoExecutive Operations Administrative AssistantSan Ramon, California$40–$45 / hourProvide executive support to the firm’s CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Executive Operations Administrative Assistant Armanino McKenna Certified Public Accountants & ConsultantsExecutive Operations Administrative AssistantSan Jose, CA$40–$45 / hourProvide executive support to the firm's CFO and coordinate with Internal Firm Services (IFS) teams, including Finance, Legal and Executive Recruiting, to facilitate and drive cross-functional initiatives and projects. Armanino LLP is a licensed independent CPA firm that provides attest services, and Armanino Advisory LLC and its subsidiary entities provide tax, advisory, and business consulting services.
Administrative Business Partner IntrinsicAdministrative Business PartnerMountain View, CAModern Executive Enablement: The ability to treat executive administrative support as an engineering problem-using advanced Google Workspace features (e.g., Apps Script, Gemini) as leverage to automate routine admin tasks, allowing you to spend more time on high-value strategic partnership. High-Stakes Stakeholder Diplomacy: Standout candidates act as a true extension of the executives they support, confidently navigating complex cross-functional dynamics between our G&A team, protecting leadership brand, and managing sensitive communications during high-pressure cycles.