Administrative Assistant ClearView Healthcare PartnersAdministrative AssistantSan Francisco, CaliforniaThis role is responsible for dedicated administrative support for aligned team members, office operations support, and team building and culture activities, while partnering closely with the Office Manager and broader administrative team to deliver a consistent and effective office experience. Provide front-of-office support, including greeting guests, logging visitors with building security, supporting parking validation, and managing the sign-out and return of loaner access cards for visiting employees.
Front Desk Representative - Chestnut Street (San Francisco) Crunch Fitness CorporateFront Desk Representative - Chestnut Street (San Francisco)San Francisco, CaliforniaBenefits/ Perks: Great facilities with functional training areas, premier strength equipment, top-of-the-line cardio equipment and more. Our ‘No Judgments’ philosophy attracts a diverse and welcoming group of professionals and makes Crunch an amazing company to work for.
Senior Executive Assistant AirwallexSenior Executive AssistantSan Francisco, CaliforniaPowered by our unique combination of proprietary infrastructure and software, we empower over 250,000 businesses worldwide – including Brex, Navan, Qantas, SHEIN and many more – with fully integrated solutions to manage everything from business accounts, payments, spend management and treasury, to embedded finance at a global scale. Acting as the trusted liaison between these executives and their internal/external stakeholders and teams, you will work to ensure that they are able to focus on priority work by leveraging your exceptional organization, communication, and administrative skills to triage and prioritize incoming requests.
BAY AREA FAMILY SEEKS FULL-TIME NANN/FAMILY ASSISTANT The Nanny League, Inc.BAY AREA FAMILY SEEKS FULL-TIME NANN/FAMILY ASSISTANTPortola Valley, CaliforniaFull timeHousehold management duties will include running errands, vetting additional household staff, coordinating contractors for ongoing home projects, and serving as an extra set of capable hands whenever parents’ work schedules become demanding. The ideal candidate understands the developmental needs of school-aged children, can navigate friendship dynamics and sibling moments with empathy, and sees everyday interactions as opportunities to teach life skills, confidence, and kindness.
Litigation Secretary Adams & Martin GroupLitigation SecretarySan Francisco, CaliforniaThe role of Litigation Secretary requires a highly organized and detail-oriented professional who can adeptly manage the administrative and case-related tasks of litigation attorneys. Prepare, format, proofread, and file litigation documents including pleadings, motions, discovery, and correspondence.
Customer Relations Representative - State Farm Agent Team Member Rod Villamor - State Farm AgentCustomer Relations Representative - State Farm Agent Team MemberMilpitas, CAFull timeAs a Customer Relations Representative - State Farm Agent Team Member with Rod Villamor - State Farm Agent, you will generate the kind of exceptional customer experiences that reinforce the growth of a successful insurance agency. I stay actively involved through local youth sports and service organizations, including serving as a Little League president, soccer club member, CYO board member, and mentoring through various community projects.
Litigation Legal Secretary- 3615148 AMS StaffingLitigation Legal Secretary- 3615148San Francisco, CaliforniaA mid‑sized law firm is seeking an experienced Litigation Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. The Legal Secretary will support multiple attorneys with a wide range of administrative, organizational, and document‑production responsibilities.
Security Scheduling Clerk Allied UniversalSecurity Scheduling ClerkCupertino, CaliforniaFull timeThe ideal candidate must have great interpersonal and communication skills with the ability to work in a fast paced and dynamic work environment and enjoy solving complex issues with optimism. Overview: Company Overview: Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose.
Executive Assistant Login Consulting Services Inc.Executive AssistantSanta Cruz, CAThe client's Flying Mobility team is looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional Flying Mobility leadership team members. Reporting to the Group Vice President, Flying Mobility, the person in this role will support the department"s objective to advance Toyota"s Flying Mobility business priorities through strong coordination, communication, organizational effectiveness, and administrative excellence.
Family Law Legal Assistant, San Jose Adams & Martin GroupFamily Law Legal Assistant, San JoseSan Jose, California$32–$40 / hourThis temp-to-hire or direct hire opportunity is ideal for an experienced family law professional who is highly organized, proactive, and comfortable managing active caseloads while supporting attorneys in a fast-paced environment. * Prepare, proofread, and file legal documents including pleadings, motions, declarations, subpoenas, and discovery requests and responses.
Executive Assistant to the CTO, Software HPExecutive Assistant to the CTO, SoftwarePalo Alto, California$40–$61 / hourThe selected candidate will serve as a trusted partner to stakeholders and executives, with the opportunity to deliver tangible value to a global organization of thousands of engineers and make a company-wide impact at HP—a global technology powerhouse and long-standing Fortune 100 company with more than 28,000 patents, over $55 billion in annual revenue, and 58,000 employees worldwide. As HP continues to deliver AI capabilities that are reshaping the future of work, the selected candidate will have a unique opportunity to evaluate and maximize the use of modern AI-enabled tools to boost productivity and improve the efficiency of daily workflows and hybrid work models.
Service Department Greeter/Porter Toyota SunnyvaleService Department Greeter/PorterSunnyvale, CAPrice Simms is a highly successful, locally owned group of auto dealerships that prides itself on excellence in customer service, being a great employer and a valuable member of the community. Reporting to the Service Manager, this position involves parking cars, greeting customers, coordinating driveway traffic and car washes, and some shuttling of customers, along with other miscellaneous duties.
Business Development Center Phone Representative Toyota SunnyvaleBusiness Development Center Phone RepresentativeSunnyvale, CAReceive inbound inquiries, routing calls to appropriate staff and making inbound appointments. Conduct yourself in a friendly and professional manner on the phone or in person with customers, vendors, clients, and job candidates.
Senior Executive Assistant - Product, Commercial and Software ApptronikSenior Executive Assistant - Product, Commercial and SoftwareSunnyvale, California$150,000–$185,000 / yearAdopt a strategic, organized approach to all tasks; implement lightweight tracking mechanisms (action items, follow-ups, key deliverables) to ensure operational excellence and prevent dropped threads. You will join a team dedicated to bringing Apollo to market at scale, tackling the complex challenges like safety, commercialization, and mass production to change the world for the better.
Executive Assistant Gamma Tech, Inc.Executive AssistantSan Francisco, CA$85,000–$155,000 / yearYou'll plan and execute internal events and team gatherings that reflect Gamma's creative culture, draft and coordinate internal communications on behalf of leadership, and build the systems and workflows that keep three busy executives organized and aligned. Build and maintain internal workflows using AI tools and automation platforms like Claude and Zapier to reduce friction and create leverage across the executive team.
Housing Service Center Assistant Avispa TechnologyHousing Service Center AssistantStanford, CA$30 / hourA leading university is seeking a Housing Service Center Assistant to support student housing services by administering programs, interpreting university policies, resolving complex student issues, coordinating cross-functional services, and delivering exceptional customer support in a fast-paced residential environment. Administer student housing and related student service programs by evaluating program eligibility, interpreting university and departmental policies, resolving complex student and parent inquiries, providing guidance on housing and student services, and supporting sensitive and confidential matters with independent judgment.
Receptionist - State Farm Agent Team Member Rod Villamor - State Farm AgentReceptionist - State Farm Agent Team MemberMilpitas, CAFull timeI stay actively involved through local youth sports and service organizations, including serving as a Little League president, soccer club member, CYO board member, and mentoring through various community projects. We’re looking for people who value teamwork, want to grow personally and professionally, and are excited to be part of an agency that’s deeply connected to its community.
Client Service Coordinator Hair Club for Men, LLCClient Service CoordinatorSan Jose, CA$22 / hourPart timeHairClub strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront in helping us promote and sustain an inclusive workplace. Actively manages scheduling activities including advance booking, wait times, optimize schedule, service accuracy, appointment ticket accuracy, and appointment confirmations.
Procurement & Order Management Coordinator STN IncorporatedProcurement & Order Management CoordinatorPleasanton, CAFull timeThis role owns end-to-end order processing — from purchase order entry through fulfillment and tracking — and manages vendor purchase orders, pricing requests, and contract documentation. Renewal Quotes & Procurement Request, track, and process renewal quotes from vendors and distributors on behalf of the Client Success and Account Management teams.
NewOffice Administrator Ignite Human CapitalOffice AdministratorPalo Alto, CAFull timeServes as a key partner to the Director of Administration, contributing to one or more strategic functional areas within the department, which may include: Attorney & Business Professional Relationship Management; Process Improvement & Technology (AI); Communications & Leadership Liaison; and Talent Management (Recruiting, Training & Development). Partners with the firm's Real Estate leadership team and Operations on space planning, including refurbishing projects, moves, subleasing, space layout, plan review, construction RFPs, construction management, and external use of office space.