Coordinate property pick-ups, assist in tagging and collection oversight when needed; Maintain master consignor files and runners to track every sale change, estimate, reserve, result, settlement dates, attribution and authentication updates, or anything relevant on an item by item level for the consignment; Track the settlement process very closely to be sure the client is up to date on timing and expectations are managed; Communicate with the client directly, when needed, to assist in the pre and post sale process: collecting necessary documents presale, setting up logistics or meetings, relaying reserves and sale results, sending post sale statements and payment advices; Work closely with Sale Department Coordinators to ensure deadlines for their sales are relayed and met, be sure everyone has reviewed the pre and post sale check lists and the departments have what they need from the clients for sales and settlement . Work with the Director and Account Managers in a client facing role by: Assisting in the preparation of auction estimate listings and related proposal and pitch materials, including to help proof and make edits where needed; Overseeing all sale related paperwork including but not limited to requesting legal contracts with the sale departments or Legal team by outlining sale terms clearly and accurately, assisting to proofread contracts and schedules to be sure everything is accurately reflected, gathering all KYC documents and payment instructions, initiating the IC paperwork requests; file and save all documents; Working with sale coordinators to confirm property for sale with the relevant sale teams, ensure they have all paperwork and the most up to date information .