OTHER

FEED

UNKNOWN

Role Summary:
<p style="margin: 0px;"><span data-contrast="auto">Pizzeria Vetri is a vibrant neighborhood pizzeria known for its hand-crafted Neapolitan-style pizzas and warm hospitality. We are seeking a fast, organized, detail-oriented Service Assistant to support an exceptional guest experience. This role ensures accurate food delivery, clean and efficient dining spaces, smooth communication with FOH and BOH teams, and consistent support during service. Ideal for someone who thrives in a busy, guest-facing environment and wants to grow in hospitality.</span><span data-ccp-props="{}"> </span></p>

Role Responsibilities:
<div><p style="margin: 0px;"><span data-contrast="auto">Guest Experience & Table Support</span><span data-ccp-props="{}"> </span></p></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Deliver pizzas, salads, and beverages with accurate, friendly introductions.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Serve as the final quality check for all dishes—confirm modifications, allergies, and accuracy before running food.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Monitor dining room flow, support servers, offer refills, and anticipate guest needs.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="8" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Clear, wipe, and reset tables promptly; maintain a polished, welcoming environment.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><p style="margin: 0px;"><span data-contrast="auto">Dining Room & Service Maintenance</span><span data-ccp-props="{}"> </span></p></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Keep expo, service stations, and to-go areas clean, stocked, and organized.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Polish plates, glassware, pizza trays; fold boxes; restock glassware, plates, and pizza stands.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="9" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Maintain safe, clear walkways and follow all sanitation and service standards.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><p style="margin: 0px;"><span data-contrast="auto">Operational & Team Support</span><span data-ccp-props="{}"> </span></p></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Master table and seat numbers, ticket reading, and menu knowledge</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Organize tickets by time and run food as it hits the pass to ensure timely service </span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Follow strict allergy protocols and communicate clearly with BOH and FOH teams.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Pack and label to-go orders accurately; manage delivery tablets.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="10" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Assist servers and managers during rush periods and complete opening/closing sidework.</span></p></li></ul></div>

Role Qualifications:
<div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Restaurant experience preferred but not required; strong work ethic and willingness to learn are essential.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Ability to multitask, stay calm, and move quickly.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Strong communication skills and a positive, team-oriented mindset.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Flexible availability, including evenings, weekends, and select holidays.</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="11" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Must be able to stand, walk, lift up to 50 lbs, and work in a fast-paced environment.</span><span data-ccp-props="{}"> </span></p></li></ul></div>

The Perks:
<div><p style="margin: 0px;"><span data-contrast="auto">Why Work With Us?</span><span data-ccp-props="{}"> </span></p></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="none">Join the URBN family (Terrain, Anthropologie, Free People, Urban Outfitters) with opportunities for growth, cross-training, and advancement</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="none">Become part of a supportive and passionate team that values hard work, integrity, culinary excellence, and a love of good food.   </span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="none">Collaborative, hospitality-focused team culture where your contributions matter.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="4" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="none">Competitive pay and employee meal benefits.</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="12" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="5" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="none">Employee perks and discounts across </span><span data-contrast="none">URBN brands</span><span data-ccp-props="{"134233117":false,"134233118":false,"335559738":240,"335559739":240}"> </span></p></li></ul></div><div><p style="margin: 0px;"><span data-contrast="auto">Benefits</span><span data-ccp-props="{}"> </span></p><p style="margin: 0px;"> </p></div><div><p style="margin: 0px;"><span data-contrast="auto">Eligible full-time employees receive:</span><span data-ccp-props="{}"> </span></p></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="1" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Medical, dental, and vision insurance</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="2" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">Paid Time Off (PTO)</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><ul style="list-style-type: disc;" role="list"><li role="listitem" aria-setsize="-1" data-leveltext="" data-font="Symbol" data-listid="13" data-list-defn-props="{"335552541":1,"335559685":720,"335559991":360,"469769226":"Symbol","469769242":[8226],"469777803":"left","469777804":"","469777815":"hybridMultilevel"}" data-aria-posinset="3" data-aria-level="1"><p style="margin: 0px;"><span data-contrast="auto">401(k) retirement plans</span><span data-ccp-props="{}"> </span></p></li></ul></div><div><p style="margin: 0px;"><span data-contrast="auto"> Learn more: urbn.com/work-with-us/benefits</span><span data-ccp-props="{}"> </span></p></div>

EEO Statement:
<p style="font-size:13px;font-family:verdana">URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.

Menus and Venues

Pizzeria Vetri | Art Museum | Service Assistant

Allergies

Communication Skills

Communications Protocols

Delivery Management

Dental Insurance

Detail Oriented

Employee Benefits

Equal Employment Opportunity (EEO)

Food Delivery

Food Services

Genetics

Housekeeping/Cleaning

Legal

Lift/Move 50 Pounds

Maintain Compliance

Operational Support

Organizational Skills

Systems Administration/Management

Team Player

Time Management

Vision Plan

[AW]-iCims

Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.

<strong>Job Description</strong><br/><br/>The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, andemployees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs <br/><br/><strong>Job Responsibilities</strong><br/>• Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors <br/>• Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. <br/>• Greets customers, clients, and employees; answers inquiries or directs calls where necessary <br/>• Maintain office memos and informative postings <br/>• Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office <br/><br/>At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. <br/><br/><strong>Qualifications</strong><br/>• Prior administrative experience preferred <br/>• The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel <br/>• Demonstrates interpersonal and communication skills, both verbal and written <br/>• Demonstrates strong interpersonal skills, accuracy, and attention to detail <br/>• Requires frequent performance of repetitive motions with hands and/or arms <br/><br/><strong>Education</strong><br/><br/><strong>About Aramark</strong><br/><br/><b>Our Mission</b><br/><br/>Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. <br/><br/>At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. <br/><br/><b>About Aramark</b><br/><br/>The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at or connect with us on Facebook, Instagram and Twitter.

<p>We focus on enriching and nourishing the lives of millions all over the world, providing a wide range of services—food, facilities and uniforms—to a diverse group of clients in 19 countries. We serve world champion sports teams, Fortune 500 companies, state-of-the-art healthcare providers and the world’s leading educational institutions. And every day, we dream of ways to do it better through our commitment to innovation and our passion for excellent customer service.</P>

<p><b>Innovation inspired by you</b><br>
The better we know the people we serve, the greater the experiences we can develop. Whether it’s food service, facilities or uniforms, our proprietary programs allow us to understand the wants and needs of our audiences. </p>

<p>Armed with that knowledge, our Service Stars spring into action, combining insights and ingenuity to deliver moments that make a difference. These innovations could be game-changing campus transformations. Or a simpler, quicker way for you to access condiments at the ballpark. In any case, our innovations help create experiences that make an impact.</p>

<p><b>Beyond great service</b><br>
Another key part of what makes us different is something we call service excellence.</p>

<p>To us, service excellence isn’t just about providing great customer service. It also means using time-tested practices and proven processes to get it right every day, everywhere, in everything that we do. And it's also about striking the perfect balance between doing something well over and over again and being responsive enough to the changing needs of clients and customers. It’s being open to the continuing cycle of innovation. Excellent, but never satisfied. Process-driven, but never locked in place.</p>

<p>We never stop thinking of new, better ways to get it right when our people impact the lives of clients and consumers every day.<p>

<p><b>Our people make all the difference—we make sure of it</b><br>
Our commitment to hiring, training and rewarding the right people ensures that our employees are more than just hard workers. They’re Service Stars, and that means they can be counted on to go above and beyond, every single day.</p>

<p>We understand that many times our people are literally the face of your business. That’s why all 270,000 Service Stars receive continual access to professional development and proprietary skills training. </p>

<p>The bottom line is this: when you work with Aramark, you can be confident you’ll be collaborating with the right people with the right skills and the right attitude. That’s true whether it’s for strategic expertise, operational excellence or just serving a morning coffee. That’s our commitment as trusted partners and Service Stars. That’s the Aramark way.</p>

ARAMARK

Administrative Support Worker - Gettysburg National Battlefield Museum

Administrative Skills

Data Entry

Human Resources

Interpersonal Skills

Mail Processing

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Product Family

Microsoft Word

Order Supplies

Payroll Accounting

Presentation/Verbal Skills

Record Keeping

System Operations

Telephone Skills

Voice Mail

Writing Skills

Hire Recruits

The Administrative Coordinator will manage complex schedules and coordinate travel; process reimbursements; assist with items related to grant, manuscripts and presentations; maintain faculty CVs, NIH biosketches and bibliography; maintain departmental database containing departmental contacts' profile information; assist in completion of duties related to special departmental projects and events. Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.

HOUR

<h5>Administrative Coordinator </h5><p>To provide administrative support to departmental faculty, including but not limited to, Vice Chairs and Program/Medical Directors. Duties will include advanced level support of faculty and special projects, coordination of academic events, maintaining schedules and/or other academic project management responsibilities. </p><p>Job Responsibilities </p><ul><li>Provide advanced-level administrative support for one or more departmental Vice Chairs and/or Senior Level Faculty Leaders </li><li><ul><li>Manage calendars; ensure that all logistics are complete andthat all appropriate background documentation is provided for all meetings. </li><li>Schedule and support high level meetings involving Vice Chair, Faculty Leadership and other senior constituents within, and external to, the department; prepare minutes as appropriate, in a timely manner. </li><li>Ensure that all correspondence, written materials, documents are prepared in timely manner for review and distribution to meet all deadlines. Also ensure that all documents are filed securely and appropriately. </li><li>Serve as liaison and interface to University, UPHS, PSOM and Department administrative units, as well as national and international affiliations. </li><li>Maintain discretion and confidentiality at all times in the performance of all responsibilities; recognize critical situations and inform appropriate personnel when necessary. </li><li>Manage travel and reimbursements for national and international meetings and invited lectures. </li></ul></li><li>Provide administrative assistance to support select departmental faculty academic activities for 12-15 faculty members. </li><li><ul><li>Manage calendars and assist with meeting preparations. </li><li>Coordination of faculty travel arrangements and processing of appropriate reimbursements, including journal subscriptions and membership dues. Manage and process licenses and expenses related to academic activities. </li><li>Coordinate complex expense reporting to ensure proper reimbursement from outside agencies and organizations as well as University/UPHS administration. </li><li>Maintain background documentation for and assist with preparation of various reports for select faculty and related department initiatives. </li><li>Support academic activities of faculty to include assisting in preparation of grants, manuscripts, presentations; conduct literature searches; maintain FEDS, current CV/Bibliography and Biosketch </li></ul></li><li>Provide support for departmental events. Responsibilities include: </li><li><ul><li>Maintain records in Departmental database (DERMIS). </li><li>Assist in coordination of Departmental events to include sending invitations, collecting RSVP's, securing venue/catering arrangements with internal and external offices/vendors. </li><li>Perform standard office functions to include answering phones, screening and triaging messages as appropriate; opening and sorting incoming mail; preparing correspondence; confirming appointments; scheduling meetings; organizing and maintaining files. </li><li>Provide support to the Chair, Chair's office team and COO daily. </li></ul></li><li>Provide academic-focused administrative support to specific program(s), such as those listed below or another deemed a priority by department leadership: </li><li><ul><li>Dermatopathology </li><li>Clinical Programs, such as PennDOC, Derm Surgery, General Dermatology, etc. </li><li>Clinical Research Program, such as Autoimmune Program, Center for Clinical Sciences in Dermatology, and Clinical Studies Unit. </li><li>Basic Research Program </li><li>Educational Program, such as Duhring educational conferences and lectureships </li></ul></li><li>Provide administrative assistance to support Departmental activities. Responsibilities include: </li><li><ul><li>Provide back-up support for other team members during periods of increased activity, vacations, or other types of absences. </li><li>Perform additional duties as assigned. </li></ul></li></ul><p>Duties </p><p>Responsibilities will include providing advanced level administrative support to faculty in varying ranks and tracks. The Administrative Coordinator will manage complex schedules and coordinate travel; process reimbursements; assist with items related to grant, manuscripts and presentations; maintain faculty CVs, NIH biosketches and bibliography; maintain departmental database containing departmental contacts' profile information; assist in completion of duties related to special departmental projects and events. In addition, this position will provide academic-focused administrative support to specific programs, support compliance initiatives, annual events and communications as needed. The Administrative Coordinator will also perform standard office duties, such as answering phones, scheduling and coordinating meetings, screening and triaging requests, managing correspondence, inventory and ordering supplies, processing purchase orders, maintaining files and records. Seeking candidates with strong customer service approach, outstanding communication skills, advanced organizational skills and professional demeanor. </p><p>Qualifications </p><ul><li>High School Grad/GE Degree, and 5 to 7 years of experience or equivalent combination of education and experience is required. </li></ul><ul><li>Some college course work required, bachelor's degree preferred. Minimum of 3-5 years' experience as Administrative Assistant or comparable position in high volume, professional office environment. Must be detail-oriented, possess excellent communication and organizational/time management skills, and be able to handle multiple tasks with simultaneous deadlines. Must be able to represent the office and department in a highly professional manner, maintain confidentiality at all levels and work with diverse constituencies. Must be proficient in various computer software products (MS Teams, Word, Excel, PowerPoint, Outlook, Canva, Adobe, Zoom, etc.). </li></ul><p>Job Location - City, State </p><p>Philadelphia, Pennsylvania </p><p>Department / School </p><p>Perelman School of Medicine </p><p>Pay Range </p><p>$21.52 - $31.25 Hourly Rate </p><p>Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered. </p><p>Equal Opportunity Statement </p><p>The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law. </p><p>Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job. </p><p>University Benefits </p><ul><li>Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars. </li><li>Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions. </li><li>Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard. </li><li>Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be. </li><li>Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting. </li><li>Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance. </li><li>Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally. </li><li>University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the </li></ul>

Penn's beautiful urban campus provides easy access to a range of educational, cultural, and recreational activities. We offer excellent healthcare and tuition benefits for you and your family, as well as generous retirement benefits, professional development opportunities and flexible work options. Penn is a diverse, multicultural learning community at the cutting edge of research and information technology. Click here to read more about why we're a Best Employer. Not only does Penn offer a unique environment within the city of Philadelphia to work, we also provide a wide array of employee benefits. From a competitive retirement program and comprehensive health care options to health promotion and wellness services and tuition assistance, there's a wealth of opportunities and resources available to you at Penn.<p></p>  <p> Penn is frequently cited as an outstanding employer: </p>  <ul> <li>Recipient of the 2010 Terri Lynne Lokoff Child Care Foundation Corporate Leadership Award for commitment to supporting worklife balance programs.  </li> <li>Selected as a recipient of the 2010 Healthy Workplace Award by the Philadelphia Business Journal and presenting sponsor UnitedHealthcare </li> <li>Recognized as a 2010 Top Workplace by The Philadelphia Inquirer/Daily News. </li> <li>Recipient of the 2009 Vision Award for commitment to workforce diversity and economic inclusion. </li> <li>Selected for Computerworld's 100 Best Places to Work in IT six years in a row! </li> <li>Recognized by the Delaware Valley Association for the Education of Young Children as a 2006 Best Employer  for Working Parents </li> <li>Named a Best Place to Work in the November 2007 issue of Philadelphia Magazine. </li> <li>Designated a Best Workplace for Commuters by the National Center for Transit Research</li></ul>

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