Client Service & Administrative Coordinator Zapata Private Wealth GroupClient Service & Administrative CoordinatorUpland, CAFull timeZapata Private Wealth Group is a growing financial services firm focused on delivering exceptional client experiences and long-term financial guidance. Join Zapata Private Wealth Group as a Client Service & Administrative Coordinator, where you'll play a vital role in supporting our clients and team.
Accounts Payable Analyst (Administrative Analyst/Specialist - Exempt II) Careers ListingAccounts Payable Analyst (Administrative Analyst/Specialist - Exempt II)Fullerton, CaliforniaThe Division of Administration and Finance serves as the backbone of the CSUF campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Additionally, the Accounts Payable Analyst serves as a subject matter expert providing training, functional support, and guidance to campus departments and Financial Services Support Center staff.
Accounting Administrative Assistant Cosmo AppliancesAccounting Administrative AssistantChino, CAFull timeThis role combines routine accounting tasks, primarily in accounts payable and receivable, with general administrative duties. As a fast-growing brand, we’re known for seamlessly integrating performance, technology, and design to transform the kitchen beyond traditional form and function.
Human Resources Administrative Assistant Vanguard University Of So CalHuman Resources Administrative AssistantCosta Mesa, CaliforniaThis role ensures accurate and up-to-date employee records across staff, faculty, adjuncts, and student workers, while also assisting with HR-related expenses, including vendor invoice tracking and payment. The Human Resources Administrative Assistant supports the daily operations of the Human Resources department by processing employee transactions such as hires, promotions, transfers, and terminations.
Administrative Specialist II (Restricted Funds) Mt San Antonio CollegeAdministrative Specialist II (Restricted Funds)Walnut, CA$66,816.48–$85,276.56 / yearAssists in providing telephone and/or front counter support to students, parents, staff, faculty, and the general public as assigned; responds to moderately complex inquiries by explaining program requirements, departmental policies, procedures; and applies a moderate level of policy interpretation and independent judgment, or by referring the customer to the appropriate source; provides general information regarding the assigned program, department, or the College; distributes documents as requested and may assist students, visitors, and other customers in completing such documents; refers callers/visitors to appropriate departments or individuals. Performs skilled word processing, data entry, and transcription using independent judgment and discretion in preparing correspondence, meeting minutes, and reports; checks drafts for, spelling, and grammar; makes or suggests corrections to drafts; inputs and retrieves data into various program, department, and/or College-wide software applications and database systems; maintains program and/or department-specific databases.
Administrative Specialist II (Part-Time) Mt San Antonio CollegeAdministrative Specialist II (Part-Time)CA$30,852.39–$39,376.28 / yearAssists in providing telephone and/or front counter support to students, parents, staff, faculty, and the general public as assigned; responds to moderately complex inquiries by explaining program requirements, departmental policies, procedures; and applies a moderate level of policy interpretation and independent judgment, or by referring the customer to the appropriate source; provides general information regarding the assigned program, department, or the College; distributes documents as requested and may assist students, visitors, and other customers in completing such documents; refers callers/visitors to appropriate departments or individuals. Performs skilled word processing, data entry, and transcription using independent judgment and discretion in preparing correspondence, meeting minutes, and reports; checks drafts for, spelling, and grammar; makes or suggests corrections to drafts; inputs and retrieves data into various program, department, and/or College-wide software applications and database systems; maintains program and/or department-specific databases.
Administrative Specialist Arrowhead Pharmaceuticals IncAdministrative SpecialistPasadena, CA$60,000–$70,000 / yearArrowhead is leading the field in bringing the promise of RNAi to address diseases outside of the liver, and our clinical pipeline includes disease targets in the liver and lung with a promising pipeline of preclinical candidates. Using a broad portfolio of RNA chemistries and efficient modes of delivery, Arrowhead therapies trigger the RNA interference mechanism to induce rapid, deep, and durable knockdown of target genes.
Senior Administrative Coordinator, Faculty Services Loyola Marymount UniversitySenior Administrative Coordinator, Faculty ServicesWestchester, CA$25.87–$32.31 / hourLoyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. Reporting to the Associate Dean of Operations and Administration, the Senior Administrative Coordinator, Faculty Services for the School of Film and Television (SFTV), will serve as the primary administrative support for designated SFTV department chairs.
Accounts Payable Analyst (Administrative Analyst/Specialist - Exempt II) California State UniversityAccounts Payable Analyst (Administrative Analyst/Specialist - Exempt II)Fullerton, CaliforniaThe Division of Administration and Finance serves as the backbone of the CSUF campus, managing a wide array of operations from maintaining and enhancing university buildings and grounds to providing important business support services. Additionally, the Accounts Payable Analyst serves as a subject matter expert providing training, functional support, and guidance to campus departments and Financial Services Support Center staff.
Administrative Assistant, Legal & Business Affairs Mattel Inc.Administrative Assistant, Legal & Business AffairsEl Segundo, CAWe engage consumers and fans through our franchise brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO, Masters of the Universe, Matchbox, Monster High, MEGA and Polly Pocket, as well as other popular properties that we own or license in partnership with global entertainment companies. What We're Looking For: Our ideal candidate will have 5+ years' previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys, as well as the following attributes: Detail-oriented, with excellent planning, organization, and communication skills (in emails, on the phone, etc.).
NewExecutive Administrative Assistant Hyundai Capital America, Inc.Executive Administrative AssistantIrvine, CAThis role supports internal and external meetings, division/departmental-level events, Employee Engagement programs, VIP visitor logistics, catering, presentation materials, and general office functions to ensure effective executive and departmental operations. Meetings, Events & Catering Coordination: Coordinate internal and external meetings, division and department events, town halls, employee engagement activities, catering, materials, and logistics in partnership with executives, department heads, and key stakeholders.
NewLegal Administrative Specialist - Labor & Employment Morgan LewisLegal Administrative Specialist - Labor & EmploymentCentury City, California$86,825–$113,131 / yearRegularly utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed. Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Specialist (LAS) to support the Labor and Employment practice group.
Administrative Assistant Crystal Cove ConservancyAdministrative AssistantLaguna Beach, CA$28–$30 / hourCrystal Cove Conservancy and California State Parks have worked together to develop innovative educational programs that engage K-12 students and community members, preserve historic beach cottages, conserve miles of precious California coastline, steward acres of threatened habitat and promote access for historically-excluded groups. Crystal Cove Conservancy is the nonprofit dedicated to the protection, preservation, and sustainability of Crystal Cove State Park, located on the traditional and unceded lands of the Acjachemen and Tongva Tribal Nations.
Executive Administrative Assistant / Remote Easy RecruiterExecutive Administrative Assistant / RemoteRiverside, CaliforniaRemoteWork involves providing professional and courteous administrative support to the ORS Department which includes Solid Waste, Facilities Management, Sustainability and Parks & Recreation managers, employees, and citizens by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. Performs lead administrative duties including managing parking administration and security processes (badges & access controls), ordering office supplies, tracking fleet data, vending liaison, and other administrative duties as needed.
Administrative Coordinator, Talbot Embedded Biola University IncAdministrative Coordinator, Talbot EmbeddedLa Mirada, CA$48,000–$60,000 / yearPlan, manage, and work with site coordinators to execute all events for Talbot Embedded, including, but not limited to, securing venues, coordinating catering, managing publicity and registration, coordinating event staff, executing agreements and payments, and ordering supplies. Coordinate with media and leadership teams to review promotional content, host regional virtual info-sessions, and approve the allocation and tracking of grant-funded marketing budgets for targeted regional campaigns.
Manager, HAS Administrative Operations University of California, IrvineManager, HAS Administrative OperationsIrvine, California$81,600–$92,208 / yearFull timeMisconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. Student Housing is a self-funded, large and complex campus department consisting of 6 housing communities and 3 support units, with more than 300 staff employees, 300-400 student employees and an annual operating budget of $120 million.
Administrative Assistant I- Part-Time (Temporary) Baker CollegeAdministrative Assistant I- Part-Time (Temporary)Newport Beach, CA$20–$25 / hourAs a part-time Administrative Assistant I at St. Francis School of Law, you will play a key role in supporting daily office operations by maintaining the Canvas Learning Management System under the direction of the Dean, organizing and managing both paper and electronic records, and assisting with meeting preparation and general administrative tasks. ABOUT BAKER COLLEGE & ST FRANCIS SCHOOL OF LAW: Founded in 1911, Baker College is dedicated to embracing technology, fostering innovation, and creating a supportive learning environment where students gain the real-world knowledge, skills, and experiences needed to pursue the life and career they desire.
Temporary Administrative Positions University of California, IrvineTemporary Administrative PositionsIrvine, California$26.36–$30.87 / hourMisconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer. This is a position that is not covered by the Higher Education Employer-Employee Relations Act (HEERA), because they are: 1) Confidential – meaning employee's duties normally require access to confidential information which contributes significantly to the development of management's positions in bargaining or grievances; or 2) the employee is employed outside of California at a location with 100 or fewer employees.
Administrative Assistant I - Part-Time (Temporary) Baker CollegeAdministrative Assistant I - Part-Time (Temporary)Newport Beach, CA$20–$25 / hourPart timeAs a part-time Administrative Assistant I at St. Francis School of Law, you will play a key role in supporting daily office operations by maintaining the Canvas Learning Management System under the direction of the Dean, organizing and managing both paper and electronic records, and assisting with meeting preparation and general administrative tasks. ABOUT BAKER COLLEGE & ST FRANCIS SCHOOL OF LAW:Founded in 1911, Baker College is dedicated to embracing technology, fostering innovation, and creating a supportive learning environment where students gain the real-world knowledge, skills, and experiences needed to pursue the life and career they desire.
Payroll Administrative Assistant Creative Solutions For AutismPayroll Administrative AssistantCosta Mesa, CaliforniaProvide backup support for Staff Cancellations, including managing cancellation communications, coordinating schedule updates, assisting with absence-related payroll coding and documentation, maintaining accurate records, and communicating trends or concerns to management as appropriate. Assist with management of the RBT Department Inbox and tracking of employees pursuing RBT certification, including training completion, competency assessments, certification applications, examination timelines, supervision requirements, renewal deadlines, compliance monitoring, and maintenance of audit-ready documentation.