Operations Support: Receive, sort, and distribute incoming mail and correspondence daily Facilitate all outgoing mail Process and log incoming checks, including preparing deposits and maintaining accurate records Scan and index documents into internal systems in accordance with recordkeeping requirements Route items requiring action to the appropriate team or department in a timely manner Assist with general administrative and operational tasks as directed by the operations team Support document retention and filing processes in compliance with firm policies Respond to basic internal requests and serve as a point of contact for mail and check-related inquiries Identify and escalate items requiring special handling, including regulatory mail or time-sensitive correspondence HR/Office Support: Serve as the primary point of contact for day-to-day office operations, ensuring the space is clean, organized, and fully functional Manage overall office appearance, including wiping down desks and whiteboards, washing dishes, tidying common areas, and preparing meeting rooms Order office supplies, track inventory, and keep the office (including the beverage refrigerator) stocked and the supply closet organized; perform occasional supply runs Manage relationships with building management, vendors, and service providers including cleaning, maintenance, security, and supplies Coordinate maintenance requests, repairs, and space improvements Provide scheduling coordination support for executives Legal & Compliance Support: Conduct electronic communication reviews following established procedures Support document repository cleanup, scanning, and organization Provide general legal and compliance administrative and operations support including preparing subpoenas, Asana and Sharepoint administration, document control, legal holds, invoice review, mailing, and servicing Serve as a Notary (or obtain notary certification) Salary range - 40,000-50,000 USD annualQualificationsExperience in office administration, facilities coordination, or operations support - you"ve owned a physical space before and know what it takes to keep it running Strong organizational skills with the ability to manage multiple competing priorities without dropping the ball Discretion and professionalism when handling sensitive materials, including legal documents, compliance records, and financial mail Comfort working independently in a fast-paced, remote-forward environment where you"re often setting your own priorities for the day Notary certification or willingness to obtain one Reliable, detail-oriented, and proactive. Operations & Office CoordinatorFull-timeDepartment: Invest OperationsReports To: Director of OperationsIndustry: Financial ServicesEmployment Type: Full-time Compensation: USD 40000 - USD 50000 - yearlyCompany DescriptionM1 Finance has created a personal wealth-building platform made for the modern era, uniting personal perspective and automated ease.