South Portland, Maine6 days ago
Check out patients in appropriate patient management system and distribute records - File paperwork, medical records, and correspondence - Maintain inventory of office supplies and printed forms - Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms - Follow HIPAA guidelines and safety rules - Attend center staff meetings - Participate in initial and ongoing training as required - Complete processing of patient referrals including accurate checkout, paperwork processing, patient education, and communication with Client Support Group - Assist Center Operations Director or other leader in managing daily administrative functions - Assist in maintaining a neat, clean, and orderly appearance throughout the facility - Use employer reporting tool to scan and distribute employer results and paperwork - Review clinician transcriptions and enter applicable charges via internal charge entry system. Responsibilities: - Greet patients and visitors - Communicate wait times to patients and direct them accordingly - Obtain authorization, as needed, to process patients for services - Check in patients using appropriate patient management system - Explain all required forms to patients and ensure proper completion of all paperwork - Answer incoming telephone lines and direct the caller accordingly - Contact patients regarding appointment reminders, rescheduling, or cancellations.