NewAdministrative Assistant Sagimet Biosciences IncAdministrative AssistantFoster City, CAOperating in a fast-paced, small-company biotech environment, this individual will serve as an important operational resource - ensuring seamless day-to-day workflows, supporting corporate legal and administrative functions, and helping executives focus on strategic priorities. Essential Responsibilities: Corporate & Administrative Operations: Manage reception desk function in HQ office for in-office days (currently 2 days per week), greet visitors, coordinate in-office needs.
Administrative Coordinator Amgen Inc.Administrative CoordinatorSouth San Francisco, CAIn addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).
Sidecar Careers - Administrative Assistant SideCarSidecar Careers - Administrative AssistantSan Francisco, CAWork with our teams on scheduling logistics for team meetings, office lunches, keep office accounts organized and serve as a point of contact for all things Sidecar. As an employee at Sidecar and you can take advantage of our fun, centrally located San Francisco office in the financial district and free lunch Fridays.
Administrative Assistant, General SyscoAdministrative Assistant, GeneralWalnut, CACreates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information). Proficiency with Microsoft Office Suite/ software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/ graphics, presentations, macros, database development, project tracking, etc.
Senior Administrative Assistant QuantumScape Corp.Senior Administrative AssistantSan Jose, CA$91,700–$114,600 / yearWhat we need: We are seeking an experienced and highly organized Senior Administrative Assistant to provide day-to-day executive administrative support to the Chief Financial Officer (CFO) and Chief Sales Officer (CSO). What Success Looks Like: Within 12 months, a successful candidate will have: Established effective working relationships with the CFO, CSO, and key members of their leadership teams.
Administrative Assistant eTeam Inc.Administrative AssistantMountain View, CA$25.92 / hourYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
NewAdministrative Assistant Helping Hands Improving LivesAdministrative AssistantOakland, CA$18–$25 / hourKey responsibilities include managing incoming communications, proofreading and editing detailed reports, tracking deadlines, and ensuring required documentation is submitted on time. Job Summary : Helping Hands Improving Lives is a nonprofit organization dedicated to creating customized employment opportunities for individuals diagnosed with an intellectual and developmental disability.
Senior Administrative Associate Talent Software Services, Inc.Senior Administrative AssociatePalo Alto, CA$40 / hourOversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget. In this role, you will have opportunities to collaborate and work with diverse cardiovascular medicine professionals, including physicians, researchers, and administrative staff, who have a strong sense of teamwork and innovation.
Administrative Business Partner - Business Operations Services (BOS) BlackRockAdministrative Business Partner - Business Operations Services (BOS)San Francisco, CaliforniaTo help you stay energized, engaged and inspired, we offer a wide range of benefits including a strong retirement plan, tuition reimbursement, comprehensive healthcare, support for working parents and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about. This role requires a highly organized, solutions-oriented professional who can operate effectively in a fast-paced, high-volume environment and manage complex administrative needs with sound judgment, discretion, and minimal direction.
Patient Navigator, Administrative Assistant Avispa TechnologyPatient Navigator, Administrative AssistantSan Francisco, CA$40 / hourConduct outreach and engagement for patients referred to the clinic by scheduling appointments, coordinating follow-up care, facilitating access to services, reducing barriers to treatment, and supporting patients throughout their healthcare journey using a patient-centered, strengths-based, and trauma-informed approach. A leading medical institution is seeking a Patient Navigator, Administrative Assistant to support patients receiving substance use disorder treatment by coordinating appointments, conducting patient outreach, reducing barriers to care, navigating healthcare resources, and providing administrative support.
School Administrative Assistant (San Jose, CA) Second Start Learning Disabilities Programs, Inc.School Administrative Assistant (San Jose, CA)San Jose, CA$70,304 / yearSB848 Compliance & Classified Employment Verification - Effective January 1, 2026, in accordance with Senate Bill 848 (SB 848), all applicants for classified (non certificated) positions are legally required to provide a complete and accurate record of all prior employment with Local Education Agencies (LEAs), school districts, county offices of education, charter schools, state special schools, private schools, and other educational institutions, regardless of the length of service. The Administrative Assistant will be responsible for providing administrative support to the team, including managing schedules, coordinating meetings and events, assisting with school certification, and handling a variety of tasks to ensure the smooth operation of the office.
Administrative Assistant North East Medical ServicesAdministrative AssistantDaly City, California$30–$33.65Performs outreach efforts to assist with meeting the NEMS’ organizational goals, which may include calling and speaking with patients over the phone or preparing patient mailings to deliver care reminders; provides basic instruction to patients according to guidelines and scripts; makes appointments for patients and/or updates patient information in the Epic electronic health record system as needed. ESSENTIAL JOB FUNCTIONS: Provides general administrative support at the front desk reception area of the Administration department, including but not limited to greeting and monitoring guests and visitors, ordering lunches and/or refreshments for meetings, managing petty cash, coordinating reservation of company cars, ordering supplies, etc.
Legal Administrative Assistant Ropes & GrayLegal Administrative AssistantSan Francisco, California$79,100–$114,700 / yearResponsibilities: The main responsibilities of the role include creating and editing documents and maintaining e-filing of client/matter related documents, organizing inboxes and filing emails, performing document comparisons, arranging travel, processing expenses and invoices in collaboration with Williams Lea, editing daily time entries for narrative accuracy including reviewing WIP reports to support clean diary entries according to client guidelines, reconciling temp time when new matters are opened; handling incoming and outgoing mail, and providing additional overflow support to the San Francisco Administrative Resource Center. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.
Construction Administrative Assistant0000 Ultimate Staffing ServicesConstruction Administrative Assistant0000Pleasanton, California$28–$35 / hourServe as a point of contact between office staff, project managers, subcontractors, and vendors. Assist with contract documents, purchase orders, subcontracts, and change orders.
Administrative Assistant MindlanceAdministrative AssistantMountain View, CA$27–$30 / hourThis is a opportunity for someone with 1 3 years of general clerical or office support experience who enjoys working in a fast-paced office environment and is comfortable supporting a wide range of day-to-day workplace and administrative activities. An international e-commerce company in Mountain View, CA is seeking an energetic, motivated, and reliable Administrative Assistant to join its hands-on office administration team.
Administrative Assistant ESRhealthcare and EXEC STAFF RECRUITERSAdministrative AssistantSan Jose, CaliforniaExperience level: Mid-senior Experience required: 6 Years Education level: Bachelors degree Job function: Administrative Industry: Financial Services Pay rate: Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No. Identify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry: Enter and update case information in our litigation management system.
Administrative Assistant - Clinical Services Golden Gate Regional CenterAdministrative Assistant - Clinical ServicesSan Francisco, CA$47,618–$57,141 / yearGGRC is looking to hire a Administrative Assistant to provide support to the Manager, Clinical Services, compile required documents for appeals, and general and medical administrative direction for the department as a whole. Gather background material to establish the need for further diagnostic genetic studies, check with Manager, Clinical Services for unusual requests and have direct discussions with families and persons at risk (status 3).
NewProduction Administrative Assistant - Construction GroundworksProduction Administrative Assistant - ConstructionSan Jose, CaliforniaFrom scheduling support and paperwork management to communication and data accuracy, your work directly supports our crews and ensures a seamless customer experience. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks.
Senior Administrative Assistant II, Commercialization Revolution MedicinesSenior Administrative Assistant II, CommercializationRedwood City, CaliforniaThe Sr Administrative Assistant role is essential to execution and achievement of goals and objectives of the Commercialization organization providing administrative support for the function, the leadership and team members including: Coordinates internal and external meetings/teleconferences along with corresponding logistics, room reservations, catering, audio-visual equipment set-up, and other support needs. Plans and coordinate complex domestic and international travel details including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for senior leadership; this may require evening or weekend support, depending on the travel requirements.
Senior Administrative/Document Control Specialists – Bay Area ParsonsSenior Administrative/Document Control Specialists – Bay AreaOakland, California$26.59–$46.54 / hourIn these roles, you will provide critical administrative support to project teams and leadership while helping ensure that project and corporate documentation is accurate, well-organized, and compliant with internal and client requirements. You will serve as a key resource in supporting day-to-day operations, coordinating communications, managing records, and helping teams stay organized and efficient across complex engineering and construction programs.