Follow-up and maintain files of purchase and other documents and provide copies to the department chair/director for record keeping purposes; Maintains inventory of and order office supplies, instructional supplies, and equipment; Assists in the preparation, submission, and follow-up of proposals and budgets (word processing, signatures, walk-through); Perform administrative and clerical duties such as copying, typing various forms of correspondence (i.e. letters, reports, proposals, forms, envelopes), and mailings for museum staff; Assist in scheduling staff meetings, donor meetings, and others things for the department; Prepare information for the department and/or supervisor(s) as requested; Other duties as assigned. Answer general inquiries on the museum social, email, and answer and direct telephone calls; Develop and maintains the Friends of the Museum donor list and other supporter and invitation lists; Liaise with other College departments, assist with coordination of logistics for events; Keep the budget in consultation with the Director, including processes and tracking; Maintain departmental and grant budgets; Prepare requisitions, check requests, and other budget things; Keep running budget worksheets up to date; Give regular feedback to requesters on status of outstanding orders, check requests, etc.