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Pipeline Jobs in Irvington, NJ

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Administrative Assistant (New York, NY) Pacific Investment Management Co LLC

New York, NY

Critical Success Factors The successful candidate will have demonstrated a consistent and proven track record in the following key areas: Client Focus Strong focus on understanding and meeting client needs while fostering and nurturing positive relationships with clients and stakeholders, ensuring high levels of client satisfaction. Client & Event Management Organize client meetings and internal events, including venue selection, catering, and logistics management to create a seamless experience (e.g., Global Client Meetings, Due Diligence Meetings, Roadshows, Board Meetings, Department Onsites).

30+ days ago

Administrative Assistant Hines

New York, New York

$65,000–$75,000 / year

Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.

30+ days ago

Payroll & Administrative Coordinator | Brooklyn, NY · $60,000 - $90,000 - 2445 Bhired

Brooklyn, New York

A growing company is looking for a Payroll & Administrative Coordinator to take ownership of payroll operations while supporting broader office functions. Payroll will be the core focus, making this a strong fit for someone with solid payroll experience who also enjoys the variety of a hands-on administrative role.

21 days ago

Administrative Assistant Silvercrest Asset Management Group

New York, New York

Silvercrest Asset Management Group LLC is a leading independent, registered investment advisor offering bespoke asset management and family office services to ultra-high-net-worth families and select institutional investors. The actual base compensation offered will be determined by various factors, including, but not limited to, the candidate's relevant years of experience, career progression, qualifications, educational background, certifications or professional licenses, and role-specific skills.

30+ days ago

Administrative Program Assistant Research Foundation of The City University of New York

Long Island, New York

These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs. Among different responsibilities of the APA are intake and screening activities, communication with students, coaching students and connecting them to resources, onboarding students to training and internships, tracking student outcomes, and providing career guidance focused on community health work, as well as referring students to a variety of courses, internships, and various opportunities in the community.

3 days ago

Receptionist/Administrative Assistant Brown Harris Stevens Residential Sales, LLC

New York, NY

$45,000–$47,500 / year

Brown Harris Stevens Residential Sales, LLC is the quintessential luxury residential real estate firm, renowned for its leadership and culture of professionalism and discretion since 1873. Manage listings database tasks such as entering listings, updating open houses, adjusting prices, and making online alterations.

30+ days ago

Administrative Assistant Weill Cornell Medical College

New York, NY

$29.18–$33.46 / hour

Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills". Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study."

3 days ago

Administrative Assistant III New Jersey Institute of Technology

Newark, NJ

$40,255–$54,840 / year

Responsibilities include, but are not limited to reserving rooms (Live25), media equipment (Media Technology Support Services' online system); processing food orders through university's Gourmet Dining Services system, working with Facilities division for furniture set ups; and assisting with preparing budget reports. Position Summary: Under the leadership of Director of the Consortium for Pre-College Program Education in Greater Newark/NJ GEAR UP/NJ College Bound, the Program Administrative Assistant is responsible for administrative matters related to the efficient and effective operation of the Consortium.

30+ days ago

Legal Administrative Assistant - Litigation and Family Law Offit Kurman Brand

Hackensack, New Jersey

Offit Kurman, an Am Law 200 firm, is seeking an experienced Legal Administrative Assistant to support its Litigation & Family Law practice in Hackensack, NJ.This role is ideal for a highly organized legal professional with strong litigation support experience who thrives in a fast-paced environment. The successful candidate will provide comprehensive administrative and legal support to attorneys while delivering exceptional service to clients and maintaining the highest level of professionalism and confidentiality.

28 days ago

Senior Administrative Assistant - Contract (New York) Insight Investment

New York, New York

$45–$50 / hour

We're looking for an experienced Senior Administrative Assistant to join our New York office to support our North American COO, providing high-level support to senior team members and helping keep a fast-paced, global organisation running smoothly. Previous experience supporting senior executives within a corporate or financial services environment would be highly beneficial, alongside strong Microsoft Office skills, experience using expense management systems and a collaborative mindset.

28 days ago

Legal Administrative Assistant - Litigation and Family Law Offit Kurman, P.A.

Hackensack, NJ

Part time

The successful candidate will provide comprehensive administrative and legal support to attorneys while delivering exceptional service to clients and maintaining the highest level of professionalism and confidentiality. Offit Kurman, an Am Law 200 firm, is seeking an experienced Legal Administrative Assistant to support its Litigation & Family Law practice in Hackensack, NJ.

30 days ago

Administrative Assistant/Receptionist Upward On

Brooklyn, New York

The management office operates with a collaborative on-site team that includes a General Manager, Assistant Manager, Director of Operations, Assistant Director of Operations, Security Coordinator, and Administrative Assistant. As the Administrative Assistant / Receptionist, you will play an integral role in keeping the management office running smoothly while delivering a positive experience to residents, shareholders, vendors, and visitors.

8 days ago

Executive Assistant / Administrative Coordinator | Brooklyn, NY · $60–80K - 2389 Bhired

Brooklyn, New York

This in-office role supports a lead marketer and sales professional in a healthcare-adjacent environment, where the day splits between behind-the-scenes coordination and front-line communication. The ideal candidate keeps schedules and documentation tightly organized while bringing warmth and professionalism to every call with families, caregivers, and referral sources.

30+ days ago

Administrative Assistant Hospital for Special Surgery

New York, NY

$30.77–$46.84 / hour

Meeting Preparation: Take ownership in ensuring meeting preparation is complete from an administrative support perspective including reserving conference rooms, supporting IT set-up and/or triaging, printing material as requested, ordering and preparing catering, etc. Office Administration: Coordinate office maintenance tasks, receive and triage mail, manage inventory of office and break room supplies as applicable, reconcile and approve invoices and expenses in a timely manner.

8 days ago

Bilingual Administrative Assistant Cohen, Tucker & Ades, P.C.

New York,, New York

$21–$23 / hour

What You Bring: High school degree or equivalent experience; Ability to read, write, and speak Spanish OR French a must; Excellent communication, organizational, and customer service skills; Proficient with Google Workspace, including Google Sheets, and ease in picking up new technology/platforms. What You'll Do: Greet clients and serve as a welcoming first point of contact; Answer and direct incoming phone calls; Respond professionally to client inquiries by phone, email, and text; Schedule consultations, appointments, and meetings; Process client payments; Scanning, copying, and filing.

3 days ago

Administrative Assistant Rutgers The State University of New Jersey

Newark, NJ

This position is responsible for and not limited to the following: Serves as the first point of contact for in-person visits and phone inquiries, organizing and maintaining office records and databases, tracking office supply inventory and ensuring replenishment as needed, organizing meetings, scheduling conference room space, coordinating travel arrangements, coordinating staff moves, removal of surplus equipment and archiving documents. Reporting to the Senior Executive Associate, the Administrative Assistant provides confidential general office administrative support to the Office of the Chancellor, Rutgers - Newark, prepares documents for entry into University administrative systems, and provides support for office projects and programs.

30+ days ago

Entry Level Administrative Executive Assistant Zp Group Llc

Greenwich, CT

$57,000–$60,000 / year

Keywords: Temporary housing, claims, policyholder support, lease review, customer service, landlord communication, housing coordination, CRM, communication, detail oriented, multi-task, organization, executive assistant, EA, admin, administrative, administration. Responsibilities for the Entry Level Administrative Executive Assistant: Provide direct administrative and operational support to the CEO by collecting key information, shifting priorities as needed, and coordinating efforts with the broader team.

21 days ago

Legal Administrative Assistant Faegre Drinker Biddle & Reath LLP

Florham Park, NJ

$38.72–$44.06 / hour

Actual initial hourly rate may be above or below the above-identified range and will be based on the relevant skills, training, experience, and other job-related factors, including the location where the position is filled, in all cases consistent with applicable law. Demonstrated ability to work independently, organize and accurately prioritize work, be detail-oriented, understand when urgency is required and use good judgment in varied situations.

23 days ago

Administrative Assistant - Communications, Marketing, Government and Community Affairs NYU Langone Health

New York, NY

$53,294.22–$89,142.74
Full time

In this role, NYULH is seeking an organized, experienced, and highly professional Administrative Assistant to support the Government and Community Affairs (GCA) team within the Communications, Marketing, Government and Community Affairs (CMGCA) department. Coordinate arrangements for meetings, conferences, and special events, including drafting and distributing informational materials, announcements, and invitations; tracking responses; and arranging meeting space, catering, travel, and hotel accommodations.

7 days ago

Marketing Temporary Administrative Assistant The Institute of Electrical and Electronics Engineers

Piscataway, NJ

MIN: $23.00'',''MAX: $25.00'',''Marketing'',''Marketing'',''United States-New Jersey-Piscataway'',''United States-New Jersey-Piscataway'','''','''',''Full-time'',''Full-time'',''Temporary'',''Temporary'',''Jul 8, 2026, 11:34:44 AM'',''Jul 8, 2026, 11:34:44 AM'',''false'',''119466'',''119466'',''true'',''119466'',''false'',''Submission for the position: Marketing Temporary Administrative Assistant - (Job Number: 260256)'',''false'',''119466'',''false'',''true''. ''119466'',''true'',''119466'',''false'',''Submission for the position: Marketing Temporary Administrative Assistant - (Job Number: 260256)'',''false'',''119466'',''false'',''true'',''Marketing Temporary Administrative Assistant'',''260256'',''N/A'',''!*!

28 days ago

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Pipeline Jobs in Irvington, NJ

Administrative Assistant (New York, NY) Pacific Investment Management Co LLC

Administrative Assistant Hines

Payroll & Administrative Coordinator | Brooklyn, NY · $60,000 - $90,000 - 2445 Bhired

Administrative Assistant Silvercrest Asset Management Group

Administrative Program Assistant Research Foundation of The City University of New York

Receptionist/Administrative Assistant Brown Harris Stevens Residential Sales, LLC

Administrative Assistant Weill Cornell Medical College

Administrative Assistant III New Jersey Institute of Technology

Legal Administrative Assistant - Litigation and Family Law Offit Kurman Brand

Senior Administrative Assistant - Contract (New York) Insight Investment

Legal Administrative Assistant - Litigation and Family Law Offit Kurman, P.A.

Administrative Assistant/Receptionist Upward On

Executive Assistant / Administrative Coordinator | Brooklyn, NY · $60–80K - 2389 Bhired

Administrative Assistant Hospital for Special Surgery

Bilingual Administrative Assistant Cohen, Tucker & Ades, P.C.

Administrative Assistant Rutgers The State University of New Jersey

Entry Level Administrative Executive Assistant Zp Group Llc

Legal Administrative Assistant Faegre Drinker Biddle & Reath LLP

Administrative Assistant - Communications, Marketing, Government and Community Affairs NYU Langone Health

Marketing Temporary Administrative Assistant The Institute of Electrical and Electronics Engineers

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