UNKNOWN

ADAPTED_NOW

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

We are seeking a highly organized and proactive Office Manager to support daily operations across two office locations. This role provides essential administrative and logistical support to employees and senior leadership, ensuring a smooth, efficient, and welcoming workplace. This is a 6+ month position with a possibility of extension.Responsibilities:<ul><li>Oversee day?to?day office operations, including supplies, equipment, and vendor coordination</li><li>Support HR?related activities such as onboarding, offboarding, employee events, and recognition initiatives</li><li>Assist employees and leadership with general office needs and administrative tasks</li><li>Coordinate office projects, wellness initiatives, and key internal meetings</li><li>Maintain a well?organized, professional, and efficient work environment</li><li>Manage one office onsite and provide remote oversight for a second location</li></ul>Requirements:<ul><li>Highly organized with strong multitasking abilities</li><li>Excellent communication and interpersonal skills</li><li>Service?oriented mindset with a focus on supporting employees and leadership</li><li>Ability to manage responsibilities across both in?office and remote settings</li></ul>Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan.<div>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</div><div><h3>EEO Notice </h3>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" rel="noopener nofollow noreferrer" target="_blank">workplace discrimination is illegal</a>. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</div><div><h3>Privacy Notice</h3>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. <ul><li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>. </li><li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li></ul></div><div><h3>Pay Transparency Notice</h3> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:<ul><li>the individual’s skill sets, experience and training;</li><li>licensure and certification requirements;</li><li>office location and other geographic considerations;</li><li>other business and organizational needs.</li></ul>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Vaco LLC

Office Manager

Administrative Skills

Communication Skills

Compensation Management

Diversity

English Language

Hair Styling

Interpersonal Skills

Leadership

Legal

Multitasking

Office Management

Onboarding

Operational Support

Organizational Skills

Project/Program Coordination

RMON

State Laws and Regulations

Vaco, LLC

401K

Employee Referral Program

Life Insurance

HOUR

This position is responsible for providing support in making strategic and tactical data-related decisions by analyzing, manipulating, tracking, internally managing, and reporting post-market surveillance data and leading and supporting post-market projects through a methodical approach of planning, executing, and tracking project deliverables from start to finish. Additionally, the Senior Post Market Data Analyst may be asked to support post-market compliance by (a) assessing the need for new or revised procedures/instruction s and/or corrections or corrective actions and (b) helping to drive these changes forward ; and (c) leading or supporting non-routine / high-impact requests for additional information (RFAI) related to vigilance .

Job Title: Sr Post Market Data Analyst Job Location: Acton, MA (Hybrid) Job Duration: 06 Months Candidates local to Acton, MA preferred Description: <ul><li>This position is responsible for providing support in making strategic and tactical data-related decisions by analyzing, manipulating, tracking, internally managing, and reporting post-market surveillance data and leading and supporting post-market projects through a methodical approach of planning, executing, and tracking project deliverables from start to finish.</li><li>The Senior Post Market Data Analyst works collaboratively with the Global Product Monitoring leadership team and other functions as needed to address key safety, quality, and compliance questions using the appropriate tools/skills to derive the best answers, to help drive required actions, and ensure project progress and success.</li><li>The Senior Post Market Data Analyst will be expected to provide insight and recommendations based on analysis involving data, systems, and performance. This individual will identify opportunities for improvement within existing processes, partner on the development of reporting tools to support objectives , deliver analysis, track performance and productivity. This individual will provide strategic and tactical support by analyzing, maintaining , and cleansing data from various sources, including TrackWise.</li><li>Additionally, the Senior Post Market Data Analyst may be asked to support post-market compliance by (a) assessing the need for new or revised procedures/instruction s and/or corrections or corrective actions and (b) helping to drive these changes forward ; and (c) leading or supporting non-routine / high-impact requests for additional information (RFAI) related to vigilance .</li></ul> Responsibilities: <ul><li>Collaborate with cross-functional teams to identify and acquire data sources, refine and prepare data through ingestion, cleanup, and pre-processing scripts with an emphasis on dashboard creation using Power BI.</li><li>Design and develop interactive, user-friendly dashboards within Power BI to visualize and explore data patterns, enabling stakeholders to derive actionable insights.</li><li>Optimize the process for collecting and analyzing data across multiple systems to provide scheduled and ad hoc analysis and reporting to stakeholders.</li><li>Develop and maintain reports and dashboards.</li><li>Extract data and perform detailed data analysis. Produce and deliver reports on a routine basis to support the company's operational initiatives.</li><li>Communicate the results of data analysis in written and verbal form to leadership.</li><li>Support annual product review and generation of draft and finalized PSURs, CSRs, PMCF Evaluation Reports and other inputs/outputs of annual product review.</li><li>Support patient safety review meeting s through data generation, analysis, and action management.</li><li>Responsible for planning and tracking project performance in relation to short- and long-term goals and keeping actions on schedule.</li><li>Aid in the preparation and delivery of status updates to management and other stakeholders.</li><li>Create meeting agenda, coordinate meetings, and drive meeting minutes and actions.</li><li>Adhere to all regulatory agency standards, company quality standards, and corporate policies.</li><li>Perform other duties as required</li></ul> Education and Experience: Minimum Requirements: <ul><li>Bachelor's Level Degree</li><li>At least 3 + years of demonstrated experience in post-market surveillance, quality assurance, regulatory compliance, data analysis/analytics or data reporting, and/or project management in the medical device and/or life sciences industry.</li><li>Proficiency in Power BI, including data modeling, report creation, and sharing insights.</li><li>Strong organizational skills.</li><li>Ability to analyze problems and develop solutions.</li><li>Ability to effectively communicate both internally and externally.</li><li>Ability to foster teamwork, to work cooperatively and effectively with team members and to influence without authority . Positive, results driven, rational, logical, team player.</li><li>Demonstrated flexibility and ability to function in a fast-paced, growth industry and work environment. Ability to accurately execute multiple tasks and prioritize effectively with high attention to detail and drive for getting results.</li><li>Ability to work independently and on multiple projects against deadlines.</li><li>Flexibility to move between routine operational and project tasks quickly and seamlessly.</li><li>Working knowledge of MS Office products, Outlook, Word, Excel, and PowerPoint and project management software.</li><li>Ability to understand medical/clinical and technical aspects of product.</li><li>Knowledgeable of Medical Device Regulations.</li></ul> Preferred Skills and Competencies: <ul><li>Advanced MS Excel skills</li><li>Familiarity with Spotfire</li><li>Excellent writing skills.</li><li>Excellent influencing and negotiating skills.</li><li>Ability to rapidly learn and take advantage of new concepts, business models, and technologies.</li><li>Proficiency with Medical Device regulations, particularly as they relate to post-market surveillance , vigilance , complaint handling, and risk management.</li></ul>Responsibilities:<ul><li>Collaborate with cross-functional teams to  identify  and  acquire  data sources,  refine  and prepare data through ingestion, cleanup, and pre-processing scripts with an emphasis on dashboard creation using Power BI.</li><li>Design and develop interactive, user-friendly dashboards within Power BI to visualize and explore data patterns, enabling stakeholders to derive actionable insights.  </li><li>Optimize  the process for collecting and analyzing data across multiple systems to provide scheduled and ad hoc analysis and reporting to stakeholders.  </li><li>Develop and  maintain  reports and dashboards.</li><li>Extract data and perform detailed data analysis. Produce and deliver reports on a routine basis to support the company's operational initiatives.  </li><li>Communicate the results of data analysis in written and verbal form to leadership.  </li><li>Support annual product review and generation of draft and finalized PSURs, CSRs, PMCF Evaluation Reports and other inputs/outputs of  annual product review.  </li><li>Support patient safety review meeting s  through data generation, analysis,  and action management.  </li><li>Responsible for planning and tracking project performance in relation to short- and long-term goals and keeping actions on schedule.  </li><li>Aid in the preparation and delivery of status updates to management and other stakeholders.  </li><li>Create meeting agenda, coordinate meetings,  and  drive  meeting minutes and actions.  </li><li>Adhere to all regulatory agency standards, company quality standards, and corporate policies. </li><li>Perform other duties as  required</li></ul>

&nbsp;Is a leading Service Disabled Veteran Owned Small Business providing IT, Telecom and Medical Staffing.

HonorVet Technologies

Sr Post Market Data Analyst

Advertising Scheduling

Analysis Skills

Biology

Business Model

Corporate Policies

Corrective Action

Cross-Functional

Data Analysis

Data Collection

Data Modeling

Data Visualization

Detail Oriented

Establish Priorities

Financial Analysis

Insurance Regulations

Market Analysis

Medical Equipment

Meeting Minutes

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Negotiation Skills

Patient Safety

Performance Analysis

Plan Meetings

Power BI

Problem Solving Skills

Process Improvement

Product Reviews

Product Support

Project Management Software

Project Tracking

Project/Program Management

Quality Assurance

Quality Metrics

Regulations

Regulatory Compliance

Reporting Dashboards

Reporting Skills

Request for Information (RFI)

Risk Management

Safety/Work Safety

Scripting (Scripting Languages)

Surveillance

Team Player

Time Management

Writing Skills

cb_wl_jobs_master

Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site. + Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding etc.).

YEAR

Overview Under general supervision, is responsible for all mail, packages and interoffice correspondence handling and dispatching for all classes of mail/packages. Responsibilities may also include copy center activities, reception, hospitality and/or other duties as assigned. Responsibilities CUSTOMER SERVICE + Insures total customer satisfaction through understanding of customer expectations, proactive problem identification/resolution, and maximizing opportunities to build relationships MAIL/PACKAGES/POUCHES + Receive, sort, and deliver all incoming mail & packages according to assigned floors and within established time frames + Wrap, seal, weigh, affix postage and dispatch all outgoing mail/packages in accordance with postal regulations + Prepare special outgoing inter-office pouches sent to client affiliates as scheduled (if applicable) + Package and process outgoing overnight items, i.e. Federal Express, UPS, etc., to meet client and vendor deadlines. Log and deliver incoming overnight packages within established time frames + Log outgoing and incoming items as required and review for accuracy/completeness SUPPLIES/COPYING/FAXING/ADMINISTRATION + Organize and distribute supplies to client employees as detailed in job requests. Verify and log orders upon delivery. Monitor inventory of copy supplies, stock paper and toner and keep supply area neat (inclusive of convenience copiers) + Handle items for distribution to a segment of or all of client employees, affiliates, dealers, etc + Estimate runtime on the small to medium photocopy jobs. Check all copies produced for quality and accuracy. Produce bound copies of work when requested. Deliver and pick up copy jobs + May provide minor maintenance of photocopy machine such as solving paper jams, placing service calls and routine cleanings + Operate facsimile machines; send and receive facsimiles. Keep complete and accurate logs of incoming and outgoing facsimiles. Where appropriate, input facsimile data into computer for client charge back. Generate activity reports, confirmation reports, and call the receiver to confirm receipt as necessary + Prepare monthly production and volume reports in order to measure productivity and prepare billing charges + Performs other administrative duties from inserting, copying and photocopying to faxing as needed May possibly perform any of the following functions at the direction of the Site Manager: + Set up and maintain client’s kitchen areas and conference rooms, order food and make coffee + Provide reception work such as answering telephones, taking messages and greeting visitors + Move boxes, supplies or furniture; replace light bulbs + Document scanning + Prepare outgoing items for shipping + Due to changing technology in office automation, will be required to learn new features and functionalities of copying machines, faxes, scanning, shipping equipment as introduced at the site + Additional duties as assigned Qualifications + High school Diploma or equivalent + 0-1 year experience working in a mailroom or professional office environment + Some knowledge of metering, weighting, logging and other shipping procedures preferred + Some computer skills preferred + Ability to perform routine functions of most of the various equipment & systems (fax, scanner, metering, stamping, tracking systems, photocopying, color copying, binding etc.) + Excellent customer service, professional attitude and appearance are a must + Ability to work overtime & meet deadlines PHYSICAL DEMANDS/WORKING CONDITIONS/MENTAL QUALIFICATIONS + Requires regular twisting/turning/squatting/bending/reaching/lifting and prolonged periods of sitting, standing or walking + May regularly lift and carry up to 20 lbs. and move (push mail cart) over 50 lbs + May occasionally lift up to 50 lbs + Frequent use of hand and foot controls + May occasionally need to climb stairs What We Offer: + Competitive pay & benefits! + Comprehensive training and development programs that prepare employees to advance from within + A company focused on creating a positive work and client environment + Employee discounts on entertainment, products, and services nationwide! _Come Join Our Team!_ Job Locations _US-MA-Boston_ Posted Date _4 weeks ago_ _(4/16/2026 8:11 AM)_ _Requisition ID_ _2026-20978_ _# of Openings_ _1_ _Category (Portal Searching)_ _Customer Service/Support_ _Position Type (Portal Searching)_ _Regular Full-Time_ _Fixed Salary_ _USD $57,595.20/Yr._ Canon is proud to be an equal opportunity/affirmative action employer. Minority/Female/Individuals with Disabilities/Veteran. We value the diversity of our workforce and knowledge of our people. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identification, national origin, disability, genetic information or protected veteran status, or any other characteristic protected by law. Click on the following links to learn more "EEO is the Law" poster, "EEO is the Law" poster supplement, NLRA "Employee Rights" poster and Canon’s Pay Transparency Statement. Canon is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require a reasonable accommodation in order to complete an employment application, or during the application process, please e-mail us at accommodationrequest@cusa.canon.com.

Canon USA & Affiliates

Office Service Representative I

Post Office jobs in Boston, MA - find them here! Apply today to the top opportunities near you.

Post Office Jobs in Boston, MA

Jobs

Resume Resources

Get noticed by top employers!

Post Office Jobs in Boston, MA

Jobs

Office ManagerVaco LLC

Sr Post Market Data AnalystHonorVet Technologies

Office Service Representative ICanon USA & Affiliates

Resume Resources