UNKNOWN

ADAPTED_NOW

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Office Administrator Chelsea, AL - On-site  $40,000 - $50,000 We are seeking a highly organized and detail-oriented Office Administrator with experience in light accounting functions to join our client’s team in Chelsea. As an Office Administrator, you will play a key role in supporting the smooth functioning of the office and providing administrative and accounting support to their team. The ideal candidate will have excellent communication and organizational skills, a positive attitude, and the ability to handle basic accounting tasks. If you thrive in a fast-paced environment and enjoy contributing to a collaborative team, this opportunity is for you. Responsibilities:<ul><li style="margin:0in">Greet and welcome visitors, providing a friendly and professional first point of contact for the office.</li><li style="margin:0in">Answer and direct phone calls, taking messages and relaying information as needed.</li><li style="margin:0in">Assist with scheduling appointments and coordinating meetings for team members.</li><li style="margin:0in">Maintain and update office records, databases, and files, ensuring accuracy and confidentiality.</li><li style="margin:0in">Handle incoming and outgoing mail and packages, distributing them to the appropriate recipients.</li><li style="margin:0in">Provide administrative support to various departments, including drafting and proofreading documents, reports, and correspondence.</li><li style="margin:0in">Assist in organizing office events and meetings, coordinating logistics and catering as required.</li><li style="margin:0in">Handle light accounting functions, including processing invoices, tracking expenses, and maintaining financial records.</li><li style="margin:0in">Assist with basic bookkeeping tasks, such as data entry and reconciling accounts.</li><li style="margin:0in">Collaborate with the administrative team to ensure efficient office operations and contribute to process improvement initiatives.</li><li style="margin:0in">Support special projects and assignments as assigned by management.</li></ul> Requirements:<ul><li style="margin:0in">Associates or Bachelors degree preferred. Additional certifications or coursework in office administration and accounting is a plus.</li><li style="margin:0in">Proven experience in an Administrative support role with basic accounting knowledge.</li><li style="margin:0in">Proficiency in using MS Office Suite (Word, Excel, PowerPoint, Outlook).</li><li style="margin:0in">Positive and proactive attitude with a willingness to learn and take on new challenges.</li><li style="margin:0in">Professional and courteous demeanor with excellent customer service skills.</li><li style="margin:0in">Ability to work independently and collaboratively in a team-oriented environment.</li></ul> Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.<div>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</div><div><h3>EEO Notice </h3>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" rel="noopener nofollow noreferrer" target="_blank">workplace discrimination is illegal</a>. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</div><div><h3>Privacy Notice</h3>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. <ul><li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>. </li><li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li></ul></div><div><h3>Pay Transparency Notice</h3> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:<ul><li>the individual’s skill sets, experience and training;</li><li>licensure and certification requirements;</li><li>office location and other geographic considerations;</li><li>other business and organizational needs.</li></ul>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Vaco LLC

Office Administrator (On-site)

Accounting

Administrative Skills

Artificial Intelligence (AI)

Billing

Bookkeeping

Calendar Management

Catering Services

Communication Skills

Compensation Management

Customer Support/Service

Data Entry

Detail Oriented

English Language

Event Management

Expense Tracking

Hair Styling

Legal

Logistics

Mail Processing

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Operational Strategy

Operations Management

Organizational Skills

Plan Meetings

Process Improvement

Proofreading

Reconciliation

Record Keeping

State Laws and Regulations

Team Player

Telephone Skills

Vaco, LLC

FEED

Qualifications include a Bachelor's degree in Communications or related field, excellent communication skills, familiarity with social media, proactive attitude, and strong organizational abilities. We are looking for a motivated Entry Level Communications Assistant to support our communications team.

We are looking for a motivated Entry Level Communications Assistant to support our communications team. <ul><li>Assist in drafting, editing, and proofreading press releases, newsletters, and social media content.</li><li>Manage and schedule social media posts to boost engagement.</li><li>Monitor media coverage and prepare reports on relevant news and trends.</li><li>Coordinate internal and external events, handling logistics.</li><li>Maintain and update communication contact lists and databases.</li><li>Collaborate with departments to gather info for projects and campaigns.</li><li> Qualifications include a Bachelor's degree in Communications or related field, excellent communication skills, familiarity with social media, proactive attitude, and strong organizational abilities. <ul><li>Offers a competitive salary, growth opportunities, a collaborative environment, and skill development. </li></ul></li></ul>

Alphabe Insight

Entry Level Communications Assistant

Campaigns

Data Collection

Editing

News Reporting

Newsletter

Press Releases

Reporting Skills

Schedule Development

Social Media

Team Building

Trend Analysis

Hire Recruits

OTHER

Institutional: Immerse yourself in the best-in-class institutional-grade technology, working alongside industry experts and gaining exposure to various asset classes, such as equities, options, fixed income securities, and advanced trading, research, and management technology. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors.

Overview:
Connecting clients to markets – and talent to opportunity. With 5,400+ employees and over 80,000 institutional, commercial, and payments clients, we operate from more than 80 offices spread across six continents. As a Fortune 100, Nasdaq-listed provider, we connect clients to the global markets – focusing on innovation, human connection, and providing world-class products and services to all types of investors. Whether you want to forge a career connecting our retail clients to potential trading opportunities, or ingrain yourself in the world of institutional investing, StoneX Group is made up of four business segments that offer endless potential for progression and growth. Business Segment Overview: Institutional: Immerse yourself in the best-in-class institutional-grade technology, working alongside industry experts and gaining exposure to various asset classes, such as equities, options, fixed income securities, and advanced trading, research, and management technology. Position Purpose: StoneX Wealth Management is currently seeking a client associate to support our team of Advisors.  The candidate for this role will aid and partner with the advisor to provide day-to-day support, project management, and partners with our back office to provide support resolve issues.   

Responsibilities:
Responsibilities:<ul><li>Deliver exceptional, proactive service to the Wealth Client Service team, which includes resolving client questions, processing transactions and responding to ad hoc requests</li><li>Work closely with advisors to prepare quarterly reviews, proposals and other client-related materials, this includes proofreading the documents, printing, binding and mailing</li><li>Maintain updated client contact information within the CRM system; assist with ongoing maintenance including gathering and uploading documents to SharePoint record</li><li>Greet office guests in a professional, friendly, and hospitable manner</li><li>Answer phone calls with a welcoming and positive demeaner; ensure phone calls are directed to the appropriate team member</li><li>Assist in scheduling, calendaring, and confirming tasks, activities, and appointments</li><li>Perform other duties and special projects as required, including firm-wide initiatives</li><li>Serve as a back-up to additional administrative professionals (Assist with meeting set up or other tasks as needed)</li></ul>

Qualifications:
Qualifications Required:<ul><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and PDF</li><li>Excellent math skills and the ability to quickly grasp financial and investment concepts</li><li>Positive attitude and a team player.</li><li>Energized by change and ability to think “outside the box” regarding process improvement</li><li>A high standard of professionalism</li><li>Notable attention to detail</li><li>Proactive in task follow-up, stay ahead of deadlines, excellent time-management skills</li><li>Exceptional written and verbal communication skills</li></ul>Preferred: <ul><li>1+ year experience in investment industry</li></ul>Education / Certification Requirements:<ul><li>Bachelor's Degree or equivalent work experience</li></ul>Working Environment: <ul><li>Full time onsite</li><li>Flexibility to handle changing priorities, pressure, and short deadlines</li></ul>

StoneX Group

Client Associate - Wealth Management

Adobe Acrobat

Customer Relationship Management (CRM) Systems

Develop and Maintain Customers

Mathematics

Microsoft SharePoint

Presentation/Verbal Skills

Printing

Problem Solving Skills

Resolve Customer Issues

Retail

Time Management

Transaction Processing/Management

Wealth Management

Writing Skills

[AW]-iCims

Preferred software experience includes document management systems, case management, billing software, PDF tools, and imaging software. Qualifications include litigation experience, proficiency in Microsoft Word, Outlook, Excel, fast typing skills, and strong organizational abilities.

Seeking an experienced Litigation Legal Support Coordinator in Birmingham for a full-time, in-office role with potential remote days after one year. Primary duties include formatting and preparing litigation documents, e-filing with courts, proofreading, managing client files and litigation calendars, and supporting trial preparation. Qualifications include litigation experience, proficiency in Microsoft Word, Outlook, Excel, fast typing skills, and strong organizational abilities. Key qualities are flexibility, teamwork, adaptability, and professionalism in a high-pressure environment. Preferred software experience includes document management systems, case management, billing software, PDF tools, and imaging software. Applicants must be authorized to work in the U.S. and submit resumes for this position. The employer is an equal opportunity employer.

Baker Donelson

Litigation Legal Support Coordinator - Birmingham

Billing Software

Case Management

Document Management

File Management

Imaging Application

Legal Support Skills

Litigation

Sales Management

Systems Administration/Management

Typing

IRecruitee

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Proofreading Jobs in Birmingham, AL

Office Administrator (On-site) Vaco LLC

Entry Level Communications Assistant Alphabe Insight

Client Associate - Wealth Management StoneX Group

Litigation Legal Support Coordinator - Birmingham Baker Donelson

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