NewPayroll Specialist - On site Airoom Companies, LLCPayroll Specialist - On siteLINCOLNWOOD, ILReceives accounts receivable and payables; reviews field related invoices for accuracy, complete expense and appropriate authorization; ensures expenses are coded to an approved budgeted line item; notifies departments and Vice President of Accounting if issues; GL codes and inputs invoices into accounting software; and prepares backup documentation required for payment. Key Tasks and Responsibilities Processes payroll bi-weekly; receives approved timesheets; verifies information for appropriateness and approvals; makes a variety of calculations (such as commissions), such as taxable income, benefit amounts, leave accruals, etc.
NewSr Accountant CF IndustriesSr AccountantNorthbrook, IL$75,400–$99,600 / yearBy joining CF, you will be part of a team that brings their varied experiences, wide-ranging knowledge and diverse talents together to deliver important work and you'll be able to pursue complex, exciting opportunities that help you continue to grow and achieve your potential in different areas. As part of our recruitment process, CF Industries may use automated tools, including artificial intelligence ("AI") and machine learning technologies, to assist recruiters in identifying and prioritizing candidates whose qualifications align with job-related criteria, including information provided during the application process such as resumes, work history, education, qualifications, and responses to application questions.
Proofreader/Document Service Specialist 1406 Epiq Global Business Transformation Solutions, LLCProofreader/Document Service SpecialistChicago, ILFull timeA Proofreader/Document Service Specialist has dual roles to support the client and accurately performs high-level review of legal and marketing documents and proofreading tasks, as well as creates, revises, formats, and converts documents using various support software including Microsoft Office and PDF applications. Knowledge of current formats and citation protocols, using style guides such as client style guides, The Chicago Manual of Style, The Bluebook, and California Style Manual.
Senior Proofreader RR Donnelley & Sons CoSenior ProofreaderWarrenville, IL$20.38–$28.83 / hourWith 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs.
Operations & Marketing Coordinator Rukes GroupOperations & Marketing CoordinatorHoffman Estates, ILRemoteWith more than 100 years of combined ministry leadership experience and over 600 successful staff placements throughout our careers, we partner with organizations to identify leaders who align with their mission, culture, and long-term vision. This role combines operational excellence with marketing and communication responsibilities, helping ensure that internal processes run smoothly while supporting the continued growth and visibility of Rukes Group.
Solar Programs Associate - Strategy and Outreach Hybrid - Chicago, IL Cohen Ventures IncSolar Programs Associate - Strategy and Outreach Hybrid - Chicago, ILChicago, IL$60,000–$66,500 / yearDrawing on working knowledge of program operations, the Associate organizes and prioritizes work, troubleshoots routine issues within defined guidelines, and provides guidance on procedural questions while escalating more complex issues appropriately. This role supports day-to-day workflow performance for assigned programs, including rebate processing and incentive claims, ensuring timely processing and issue resolution, data integrity, and compliance with program rules and internal controls.
Plans Examiner (Community Development) Village of Schaumburg, ILPlans Examiner (Community Development)Schaumburg, IL$34.07–$49.67 / hourABOUT THE VILLAGE OF SCHAUMBURG: The village employs approximately 600 employees in 12 departments, including police, fire, engineering and public works, communications, community development, cultural services, economic development, finance, general government, human resources, information technology, and transportation. JOB SUMMARY: This position reports to the Building Official and reviews and approves plans for residential, commercial/industrial construction, and fire systems submitted to the department which requires a permit for compliance with international building codes and local ordinances.
Legal Assistant Masuda FunaiLegal AssistantChicago, ILFull timeThe Firm assists clients in every aspect of business including establishing, acquiring, financing, and selling operations and facilities; transferring overseas employees to the U.S. providing employment and benefits counseling; structuring the distribution and sale of products throughout the U.S. and delivering commercial and patent litigation services. This role provides essential administrative support to attorneys and paralegals to ensure a quality work product, and superior client service.
Legal Assistant - Insurance Coverage and Litigation Clyde & CoLegal Assistant - Insurance Coverage and LitigationChicago, IllinoisThe range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. Clyde & Co US LLP seeks entry level and experienced legal assistants to provide excellent secretarial and administrative support attorneys and paralegals in our Chicago office.
Translation and Language Access Specialist National Louis UniversityTranslation and Language Access SpecialistChicago, IL$51,966–$75,351 / yearWhat You Will Do: The Early Child Education and Care Translation and Language Access Specialist in the McCormick Institute for Early Childhood is responsible for providing accurate, culturally responsive, and neutral Spanish translations of MIEC curriculum, professional learning materials, communications, and organizational resources. Three plus (3+) years experience using translation software or Computer Assistant Tools (CAT) tools (e.g., Trados, memoQ), Microsoft Office and document collaboration tools in a work environment, as well as working directly in Learning Management Systems to build/translate Spanish content.
Facilities Coordinator Plante and Moran TrustFacilities CoordinatorChicago, IL$20.25–$30.38 / hourBut dig a little deeper, and you'll see what makes us different: we're a relatively jerk-free firm (hey, nobody 's perfect) with a world-class culture, consistent recognition as one of Fortune Magazine's "100 Best Companies to Work For," and an endless array of opportunities. Generally, experienced hires are not hired at or near the maximum salary range, as compensation decisions take into account a wide variety of factors, including but not limited to: responsibilities, education, experience, knowledge, skills, and geography.
Contracts Operations Coordinator - Legal Team SmithBucklin CorporationContracts Operations Coordinator - Legal TeamChicago, IL$70,000–$75,000 / yearSmithbucklin, a 650-person, employee-owned professional services company with more than 70 years of success serving the association market, with primary offices in Chicago and Washington, D.C., is looking for a Contracts Operations Coordinator to join our team in our Chicago office. This individual will partner closely with the Chief Legal Officer ("CLO") and cross-functional stakeholders to manage contracting processes, maintain corporate compliance, and drive operational efficiency across legal workflows.
NewLitigation Legal Assistant (Chicago) C&M Legal SearchLitigation Legal Assistant (Chicago)Chicago, ILThe Legal Assistant will electronically file pleadings, motions, and discovery documents in state and federal courts, coordinate depositions and meetings, and serve as a key point of contact for clients, opposing counsel, court personnel, and vendors. Qualified candidates should have at least 5 years of litigation experience, preferably in a mid-size or large law firm environment, along with strong organizational skills and the ability to manage multiple priorities in a fast-paced setting.
Senior Administrative Assistant (Legal) Wells Fargo & CoSenior Administrative Assistant (Legal)Chicago, IL$31.73–$48.08 / hourThey are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. Document Preparation - Draft, edit, track changes/redline, and/or proofread communications and documents, create and update organizational charts, compare document versions, print/copy/scan, and utilize Netdocs as the document management system of record to create/maintain business value documents.
Sr Admin Assistant W.W. Grainger IncSr Admin AssistantLake Forest, IL$24.38–$36.53 / hourTask and project management may include (but not limited to) managing invites, coordinating presentation content and handouts, transcribing/recording meeting notes, capturing action items, takeaways, recording audio when necessary, facilitating online questions from participants during meetings, troubleshooting technical and logistical issues, and organizing follow up activities. • Manage multiple documents including composing, modifying, and proofreading (i.e. memos/letters, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management.
Sr. Content Specialist (Hybrid) American Medical AssociationSr. Content Specialist (Hybrid)Chicago, IL$87,394–$115,797 / yearTranslate emerging best practices, industry insights, and physician faculty expertise into clear, practical activation resources for audiences including frontline physicians, care teams, physician leaders, and health system leadership teams. This role is responsible for translating emerging best practices and industry insights into clear, practical activation resources for health system physician leadership teams, including slide-based materials used in advisory and facilitation work.
Executive Assistant, Officers Encore Group (USA) LLCExecutive Assistant, OfficersSchiller Park, ILMakes timely arrangements for department meetings, video and conference calls to include booking rooms, arranging for meals, assuring AV and meeting supply needs are met, taking meeting minutes, and coordinating all meeting planning with appropriate internal and external parties. Ensures operation of equipment in meeting rooms by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
NewSpecialist, Process Improvement Sidley AustinSpecialist, Process ImprovementChicago, IL$65,000–$75,000 / yearThis role requires excellent organizational skills, attention to detail, and the ability to communicate effectively with team members and stakeholders from the initial project stages all the way through to project completion. Summary The Specialist, Process Improvement position works with the Project Managers and Senior Project Managers on the Process Improvement team to plan and execute on the necessary daily tasks to keep a project on track.
NewLegal Support Specialist - Evening PolsinelliLegal Support Specialist - EveningChicago, ILRemote$60,000–$70,000 / yearPolsinelli seeks a candidate to fill a Legal Support Specialist – Evening opening that is a remote role, provided the candidate is in a state/jurisdiction wherein we practice. CORE RESPONSIBILITIES/REQUIREMENTS Successful candidates must: Possess strong initiative, demonstrating an ability to quickly resolve document issues.
Professional Development Coordinator (Legal Education) Cooley LLPProfessional Development Coordinator (Legal Education)Chicago, IL$63,440–$93,600 / hourActively engage with other administrative departments in the firm to ensure effective delivery of legal training programs, including legal talent, diversity and inclusion, marketing, innovation, travel, technology, facilities, accounting and finance, e-discovery and paralegal services, and research services. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
Temporary Registration Manager BCD Travel Services BVTemporary Registration ManagerChicago, ILRemoteOur extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program. You'll support online registration for programs ranging from 100 to 12,000+ attendees, making sure details are accurate, timelines stay on track, and customers get the support they need.
Assistant Account Executive, Brand Zeno Group, Inc.Assistant Account Executive, BrandChicago, IL$55,000–$60,000 / yearWinner of the industry's most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek's Best Places to Work. Unlike a highly specialized role, this position offers broad exposure to core communications disciplines, including media relations, content development, social media monitoring, reporting, research and client support-providing valuable experience across multiple aspects of the communications industry.
Lead Multimedia Content Reviewer Welocalize, Inc.Lead Multimedia Content ReviewerILJoins calls with Apple linguistic teams to discuss quality and strategy (including corrections, requirements, clarify any misunderstandings/unclear corrections or requirements) and takes the lead on linguistic issues discussed. Reviews copy/loc and gives feedback to the linguists; communicates feedback received from 3rd party reviewers and Apple Language Leads.
NewReal Estate Paralegal International Executive Service CorpsReal Estate ParalegalChicago, IL$80,000–$130,000 / yearStrong candidates for this role typically have hands‑on experience with:Reviewing and analyzing title commitments and exception documentsInterpreting ALTA surveys and zoning reportsIdentifying and resolving diligence issues impacting closingsCoordinating directly with title companies and third‑party consultantsSupporting complex commercial transactionsThe Real Estate Paralegal position can be located in the Chicago or Charlotte office. Possess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare real estate transactional documents and forms, proofread material for grammatical, typographical, spelling errors, and perform file maintenance.
NewReceptionist SCI Shared Resources, LLCReceptionistForest Park, ILImmediately notifies and involves management with customer service and security issues + Receives deceased belongings from family and follows chain of custody procedures + Answers, screens, and routes incoming calls to appropriate staff members + Maintains a comfortable environment for clients, providing beverages and other amenities for families as needed. Receives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately.
NewReal Estate Paralegal KattenReal Estate ParalegalChicago, IL$80,000–$130,000 / yearPossess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare real estate transactional documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance. Under the general direction of the Paralegal Manager, supervising attorney(s) and according to established Firm policies and procedures, the Paralegal is responsible for providing paralegal support and assistance to attorneys in the coordination, management and supervision of all aspects of real estate transactions.
NewPrivate Wealth Paralegal KattenPrivate Wealth ParalegalChicago, IL$110,000–$140,000 / yearPossess excellent knowledge of reading, writing, grammar, spelling, punctuation, proofreading, and formatting in order to interpret source data, prepare probate and trust/estate-related documents and forms, proofread material for grammatical, typographical, and spelling errors, and perform file maintenance. Exhibit high degree of initiative with excellent analytical, technical, and critical-thinking skills requiring an aptitude for detail, precision, and logic in order to analyze and research probate trust/estate data, process information, conduct legal research, and perform essential duties.
COURSE DESIGN SUPPORT SPECIALIST Spartan College of Aeronautics and TechnologyCOURSE DESIGN SUPPORT SPECIALISTChicago, ILThe Course Design Support Specialist supports the Course Design team with creating engaging learning activities and compelling course content that is SCORM-compliant for our learning management system, manages the maintenance of the content, facilitates set up and maintenance of master courses and synchronization to course instances, and provides technical support to program chairs, faculty, students, and other departments on the learning platform and integrated tools. Responds to technical support inquiries from instructors, students, and other departments regarding the LMS and integrated tools with professional, timely customer service.
Executive Search Coordinator WITT/KIEFFER INCExecutive Search CoordinatorILThe Executive Search Coordinator is expected to demonstrate the following competencies and responsibilities while supporting search engagements from launch through completion: Search Project Coordination and Execution: Coordinate assigned search activities from launch through completion, ensuring timelines, meetings, candidate touchpoints, internal handoffs, and deliverables are organized, accurate, and completed on schedule. This role supports search consultants, clients, candidates, and internal partners by coordinating the logistics, communications, documentation, and administrative activities that keep executive search engagements moving forward with accuracy, professionalism, and urgency.
Delivery and Operations Specialist WITT/KIEFFER INCDelivery and Operations SpecialistILProject Execution: Serve as point of contact to schedule client calls regarding new projects (discovery calls), candidate presentation calls, video interviews for candidates, candidate selection calls, and interim executive check-in calls. Serve as a point of contact for Interim placements, who are employees of WittKieffer, for a variety of administrative and operational issues including, but not limited to: initial set up of their Multifactor Authentication (MFA) expense management, time-worked, and 3rd party background screening.
Senior Marketing Coordinator Interior ArchitectsSenior Marketing CoordinatorChicago, ILAs architects, designers, workplace strategists and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space. Our clients in diverse markets worldwide require high-performance, visually compelling and sustainable environments to move their enterprise forward, support their culture, engage their staff, integrate technology and drive efficiencies.
Advisory Project Coordinator WITT/KIEFFER INCAdvisory Project CoordinatorILAligned to multiple Executive Partners and Leadership Advisory Solution leaders to provide high-level administrative support across all phases of project delivery including but not limited to: Project Coordination: Provide high-level coordination support to senior consultants supporting the organization and management of client engagements through structured planning, prioritization, and execution of key activities. The Advisory Project Coordinator provides support by managing project coordination, administrative tasks, and client-related processes to ensure efficient execution of engagements via strong communication, demonstrated technical skills, and ability to problem-solve and anticipate and address potential issues in advance.
NewLegal Administrative Assistant Nelson Mullins Riley & ScarboroughLegal Administrative AssistantChicago, IL$70,000–$95,000 / yearStrong analytical and multitasking skills, a solid work ethic, and familiarity with legal billing practices are essential, along with comfort using technology and an aptitude for learning new systems and software.3–5 years of administrative assistant experience supporting attorneys in a law firm environmentAt least 3 years of civil litigation experience in state and federal courtAdvanced proficiency in Microsoft Word, Excel, and PowerPointSalary/ Wage Range - $70,000- $95,000 annually. This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service.
NewProgram Associate Illinois Public Health InstituteProgram AssociateChicago, IllinoisThe Program Associate works closely with the team to support administration of grant programs, program implementation, training and learning collaboratives, coalition and partnership development, community health assessment and reporting, communications, capacity development, and meetings and events. The Program Associate will support the CCCD team to implement projects within the Alliance for Health Equity and Illinois Medical Respite Capacity Building Initiative, with a focus on policy and systems change and program expansion and sustainability.
Marketing Coordinator RJN GroupMarketing CoordinatorDowners Grove, IllinoisExperience with design and content tools (Adobe Creative Cloud, Canva, PowerPoint), social media platforms, CRM/analytics tools (Unanet CRM, HubSpot, Google Analytics, Power BI), and AI-assisted marketing tools a plus. Marketing Operations Support – You will support the day-to-day operations of the marketing team, including expense tracking and reconciliation, vendor coordination, printing and production logistics, mailing activities, and maintenance of marketing materials and event assets.
Practice Assistant / Legal Secretary Kirkland & Ellis LLPPractice Assistant / Legal SecretaryChicago, IL$61,000–$149,000 / yearWe tackle the most sophisticated legal challenges with bold ideas and innovative solutions, powered by the exceptional experience and ambition of our 7,000+ people, including 4,000+ attorneys, across 24 offices worldwide. Our dedicated professionals share our lawyers' commitment to excellence and show up each day to do meaningful work that helps drive global business, investment and innovation forward.
Receptionist Service Corporation InternationalReceptionistForest Park, ILReceives client families and visitors at the front desk by greeting, welcoming, directing and announcing them courteously and appropriately. Maintains guest-waiting area, disposing of trash, replacing tissues, and general straightening of furniture.
Marketing Specialist(part-time)AI Strategy and Consulting Caxy InteractiveMarketing Specialist(part-time)AI Strategy and ConsultingChicago, IL$25–$30As we continue investing in marketing, we're looking for a part-time Marketing Specialist to help execute integrated marketing campaigns that build brand awareness, engage audiences, and generate business opportunities. You'll work directly with the CEO and external partners to support marketing initiatives across Casino/Hospitality, B2B Ecommerce, and Custom Software Development.
NewTemporary Registration Manager BCD TripTechTemporary Registration ManagerChicago, ILYou'll support online registration for programs ranging from 100 to 12,000+ attendees, making sure details are accurate, timelines stay on track, and customers get the support they need. Join The Collective at BCD Meetings & Events (BCD M&E) as a Temporary Registration Solutions Manager and help power unforgettable, high-end events from behind the scenes.
NewLegal Assistant - Intellectual Property QUARLES & BRADYLegal Assistant - Intellectual PropertyChicago, IL$30.89–$50.06 / hourOffice LocationChicagoWork ScheduleThis position will be 100% on-site in our Chicago office for the first 90 days. We foster a collaborative, inclusive culture where your voice is heard and your growth is supported.
OCJ - Law Clerk II - Domestic Violence Division Circuit Court of Cook County, IllinoisOCJ - Law Clerk II - Domestic Violence DivisionChicago, ILFull timeProvides legal research to all Division judges, including responding to immediate questions of law, preparing bench memos, drafting administrative and judicial orders and opinions, proofreading the judge's orders and opinions, verifying citations. Assists inpreparation and analysis of monthly data for judges and quarterly data reports for others, and in identifying trends that have potential impact on Division policy and operations.
Marketing Specialist The Morton ArboretumMarketing SpecialistLisle, IllinoisWork in partnership with the Marketing and Communications Project Manager, as well as Creative and Public Relations colleagues, to set priorities, monitor job progress by tracking schedules and meeting deadlines for deliverables, communicate changes and job status, expedite requirements, track and meet budgets, and resolve scheduling conflicts and project problems. With more than one million annual visitors, the Arboretum seeks an experienced marketing specialist to drive awareness of the Arboretum with new audiences, and keep recent guests informed and interested in what the Arboretum is offering through email and marketing strategies and tactics.
NewLitigation Legal Administrative Assistant Dinsmore & Shohl LLPLitigation Legal Administrative AssistantChicago, ILFile and client management, formatting, proofreading and editing documents, online filings, expense reimbursement processing, travel arrangements and other administrative support. Dinsmore is seeking a Legal Administrative Assistant at our Chicago, IL location to support multiple attorneys/paralegals in our commercial litigation practice group.
Quality Control Analyst SecretariatQuality Control AnalystChicago, IllinoisYour skills and expertise will be utilized on day one – working with the world’s most renowned law firms, leading corporations, and influential institutions to answer complex questions that shape critical financial, economic, and strategic business decisions. This position supports expert witnesses, consultants, and project teams by conducting detailed quality reviews of expert reports, supporting exhibits, and research materials.
Assistant Account Executive, Brand Zeno USAssistant Account Executive, BrandChicago, IllinoisWinner of the industry’s most coveted awards including the 2024 PRWeek U.S. Outstanding Large Agency of the Year, 2023 PRWeek Purpose Agency of the Year, 2022 PRWeek Global Agency of the Year, 2022 PRovoke Best Large Agency to Work For in North America and a three-time winner of PRWeek’s Best Places to Work. Unlike a highly specialized role, this position offers broad exposure to core communications disciplines, including media relations, content development, social media monitoring, reporting, research and client support—providing valuable experience across multiple aspects of the communications industry.
Junior Graphic Designer LuciJunior Graphic DesignerLincolnwood, IL$55,000–$65,000You'll help shape the work clients see most often—decks, submissions, and polished visuals that carry our ideas into the world—and grow your skills in visual hierarchy, storytelling, brand consistency, and production detail alongside experienced designers and project teams. This role is hands-on and production-forward, with a strong focus on presentation design (InDesign decks, animated PowerPoint and Keynote) and social media assets (LinkedIn and Instagram), plus support for print and digital graphics.
Brand & Content Manager Medela LLCBrand & Content ManagerMcHenry, ILThis is an individual contributor role with no direct reports, ideal for a strong storyteller who enjoys creating content, driving campaigns, and collaborating across teams to deliver exceptional consumer experiences. If you're a creative content professional who loves storytelling, enjoys bringing campaigns to life, and is energized by creating impactful consumer experiences, we'd love to hear from you.
Executive Administrative Assistant to Chief Financial & Administrative Officer (CFAO) Ada BrandExecutive Administrative Assistant to Chief Financial & Administrative Officer (CFAO)Chicago, IllinoisCoordinate various meetings and appointments, including Board and Executive Committee meetings, internal staff meetings, and meetings with other external parties (vendors, city/state agencies, business partners, etc.). This includes, but is not limited to, setting up meetings, preparing expense reports, drafting emails, making follow-up calls, and supporting teams at different sites.
Brand & Content Manager MedelaBrand & Content ManagerMcHenry, IllinoisThis is an individual contributor role with no direct reports, ideal for a strong storyteller who enjoys creating content, driving campaigns, and collaborating across teams to deliver exceptional consumer experiences. If you're a creative content professional who loves storytelling, enjoys bringing campaigns to life, and is energized by creating impactful consumer experiences, we'd love to hear from you.