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If you’ve worked in a call center, customer service desk, or office admin role and want a position with more ownership and real teamwork, this might be the perfect fit. KC Mechanical, Vermont’s leading commercial kitchen service company, is looking for an Admin / Dispatcher / Scheduler to join our office team.

Benefits: <ul><li>401(k) matching</li><li>Competitive salary</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul> 

 Are you great on the phone, good under pressure, and looking for a role where your people skills really matter? KC Mechanical, Vermont’s leading commercial kitchen service company, is looking for an Admin / Dispatcher / Scheduler to join our office team. You'll help coordinate technicians across Northern and Central Vermont, working closely with the rest of our scheduling and parts teams. If you’ve worked in a call center, customer service desk, or office admin role and want a position with more ownership and real teamwork, this might be the perfect fit. What You'll Do: <ul><li>Schedule service calls and dispatch techs throughout Vermont </li><li>Answer customer calls and update work orders </li><li>Monitor job progress and adjust schedules as needed </li><li>Communicate daily with technicians, parts managers, and other schedulers </li><li>Keep things running smoothly and customers informed </li></ul>We’re Looking For: <ul><li>Friendly and clear communicator (phone and email) </li><li>Able to juggle multiple calls and tasks at once </li><li>Confident with basic computer systems and scheduling tools </li><li>Positive, collaborative mindset </li><li>In-person availability in our Colchester office </li></ul>Why Join Us? <ul><li>Locally owned business, nearly 30 years strong </li><li>Team culture: no egos, no micromanaging </li><li>Medical, Dental, HRA, Life Insurance </li><li>401(k) with company match </li><li>Paid time off and holidays </li><li>Full-time, year-round stability </li></ul>Apply today and bring your people skills into a role with more purpose, team connection, and growth potential.

KC Mechanical

Office Admin / Dispatcher / Scheduler – Support Our Tech Team!

Administrative Skills

Call Centers

Communication Skills

Computer Systems

Customer Support/Service

Dental Insurance

Health Insurance

Interpersonal Skills

Life Insurance

Schedule Development

Team Building

Team Player

Technical Support

Telephone Skills

KC Mechanical is hiring a Dispatcher / Scheduler / Administrator to coordinate daily technician service calls while also supporting general office administration and light bookkeeping functions. If you’ve worked in scheduling, accounts payable, accounts receivable, bookkeeping, or administrative roles—especially in a construction, maintenance, or service-based business—this could be a great fit.

Benefits: <ul><li>401(k)</li><li>401(k) matching</li><li>Competitive salary</li><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul> 

  KC Mechanical | Central & Northern Vermont (In-Person) Schedule: Full-time, starting at 7:30 AM This role plays a key part in handling early-morning schedule adjustments and customer communications before technicians head into the field. Do you enjoy keeping things organized, juggling details, and keeping an office running smoothly? If you like supporting a team, staying on top of schedules, and working with numbers from time to time, this role blends all of that into a fast-moving, people-focused position. About KC Mechanical KC Mechanical is a locally owned Vermont business specializing in the service, repair, installation, and preventive maintenance of commercial kitchen equipment. We work with restaurants, schools, healthcare facilities, and other commercial kitchens across Central and Northern Vermont to keep critical equipment running safely and reliably. Our technicians service a wide range of hot-side and cold-side equipment, including ovens, ranges, dishwashers, refrigeration, walk-ins, and ice machines. We take pride in doing things the right way, supporting our team, and providing dependable service our customers can count on. KC Mechanical is growing, and we’re building a strong, collaborative office and field team to support that growth. KC Mechanical is hiring a Dispatcher / Scheduler / Administrator to coordinate daily technician service calls while also supporting general office administration and light bookkeeping functions. You’ll work closely with a tight-knit admin team to support our field technicians and help keep internal operations organized and accurate. If you’ve worked in scheduling, accounts payable, accounts receivable, bookkeeping, or administrative roles—especially in a construction, maintenance, or service-based business—this could be a great fit. What You’ll Be Doing <ul><li>Organize, schedule, and maintain daily technician routes and service calls across Vermont </li><li>Handle early-morning schedule adjustments and customer communications </li><li>Assign and adjust jobs based on priority, timing, location, technician skill set, and parts availability </li><li>Track technician progress throughout the day and adjust schedules as needed </li><li>Communicate with technicians and customers regarding arrival times, changes, and follow-ups </li><li>Create dispatch tickets and maintain accurate service records </li><li>Assist with basic administrative and bookkeeping tasks, including: <ul><li>Invoicing support and customer payment processing </li><li>Accounts payable and accounts receivable assistance </li><li>Data entry and record reconciliation </li><li>Working within QuickBooks to help maintain accurate financial records (experience preferred) </li></ul></li><li>Support additional administrative projects as needed (vehicle maintenance tracking, seasonal tire changes, etc.) </li></ul>You’re a Great Fit If You: <ul><li>Enjoy staying organized and keeping things accurate </li><li>Can manage changing priorities calmly and efficiently </li><li>Are comfortable working in a team-based, in-person office environment </li><li>Have experience with QuickBooks, bookkeeping, or AP/AR functions (preferred, not required) </li><li>Are confident using computers, spreadsheets, and internal systems </li><li>Enjoy learning new systems and helping the office run smoothly </li></ul>Why Work at KC Mechanical? <ul><li>Friendly, supportive, team-oriented office environment </li><li>Full-time position with benefits, including: <ul><li>Medical, Dental, and HRA </li><li>401(k) with company match </li></ul></li><li>Paid time off and paid holidays </li><li>Locally owned, growing Vermont business </li><li>A team that genuinely supports each other and has your back </li></ul>Sound like your kind of pace? Let’s talk.

Dispatcher / Scheduler / Administrator (Admin & Bookkeeping Focus)

Accounts Payable

Accounts Receivable

Billing

Bookkeeping

Construction

Data Entry

Equipment Maintenance/Repair

Healthcare

Intuit Quickbooks

Maintenance Services

On Site Support

Organizational Skills

Payment Processing

Preventative Maintenance

Reconciliation

Record Keeping

Refrigeration

Restaurant

Spreadsheets

Tire Repair

KC Mechanical is hiring a Dispatcher / Scheduler / Administrator to coordinate daily technician service calls while also supporting general office administration and light bookkeeping functions. If you've worked in scheduling, accounts payable, accounts receivable, bookkeeping, or administrative roles—especially in a construction, maintenance, or service-based business—this could be a great fit.

Benefits:401(k)401(k) matchingCompetitive salaryDental insuranceHealth insurancePaid time offKC Mechanical | Central & Northern Vermont (In-Person)Schedule: Full-time, starting at 7:30 AM This role plays a key part in handling early-morning schedule adjustments and customer communications before technicians head into the field.Do you enjoy keeping things organized, juggling details, and keeping an office running smoothly? If you like supporting a team, staying on top of schedules, and working with numbers from time to time, this role blends all of that into a fast-moving, people-focused position.About KC MechanicalKC Mechanical is a locally owned Vermont business specializing in the service, repair, installation, and preventive maintenance of commercial kitchen equipment. We work with restaurants, schools, healthcare facilities, and other commercial kitchens across Central and Northern Vermont to keep critical equipment running safely and reliably.Our technicians service a wide range of hot-side and cold-side equipment, including ovens, ranges, dishwashers, refrigeration, walk-ins, and ice machines. We take pride in doing things the right way, supporting our team, and providing dependable service our customers can count on.KC Mechanical is growing, and we're building a strong, collaborative office and field team to support that growth.KC Mechanical is hiring a Dispatcher / Scheduler / Administrator to coordinate daily technician service calls while also supporting general office administration and light bookkeeping functions. You'll work closely with a tight-knit admin team to support our field technicians and help keep internal operations organized and accurate.If you've worked in scheduling, accounts payable, accounts receivable, bookkeeping, or administrative roles—especially in a construction, maintenance, or service-based business—this could be a great fit.What You'll Be DoingOrganize, schedule, and maintain daily technician routes and service calls across VermontHandle early-morning schedule adjustments and customer communicationsAssign and adjust jobs based on priority, timing, location, technician skill set, and parts availabilityTrack technician progress throughout the day and adjust schedules as neededCommunicate with technicians and customers regarding arrival times, changes, and follow-upsCreate dispatch tickets and maintain accurate service recordsAssist with basic administrative and bookkeeping tasks, including:Invoicing support and customer payment processingAccounts payable and accounts receivable assistanceData entry and record reconciliationWorking within QuickBooks to help maintain accurate financial records (experience preferred)Support additional administrative projects as needed (vehicle maintenance tracking, seasonal tire changes, etc.)You're a Great Fit If You:Enjoy staying organized and keeping things accurateCan manage changing priorities calmly and efficientlyAre comfortable working in a team-based, in-person office environmentHave experience with QuickBooks, bookkeeping, or AP/AR functions (preferred, not required)Are confident using computers, spreadsheets, and internal systemsEnjoy learning new systems and helping the office run smoothlyWhy Work at KC Mechanical?Friendly, supportive, team-oriented office environmentFull-time position with benefits, including:Medical, Dental, and HRA401(k) with company matchPaid time off and paid holidaysLocally owned, growing Vermont businessA team that genuinely supports each other and has your backSound like your kind of pace? Let's talk.

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Office Admin / Dispatcher / Scheduler – Support Our Tech Team! KC Mechanical

Dispatcher / Scheduler / Administrator (Admin & Bookkeeping Focus) KC Mechanical

Dispatcher Scheduler Administrator Admin Bookkeeping Focus KC Mechanical

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