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Accounts Payable Specialist

The Accounts Payable Specialist will be responsible for managing and processing all incoming invoices, ensuring the accuracy of financial records, and supporting the smooth operation of the company's accounts payable function. You will work closely with vendors, internal teams, and the accounting department to ensure that payments are made accurately and on time.

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Job Title: Accounts Payable Specialist Location: Chicago <h3>Job Overview:</h3>The Accounts Payable Specialist will be responsible for managing and processing all incoming invoices, ensuring the accuracy of financial records, and supporting the smooth operation of the company's accounts payable function. You will work closely with vendors, internal teams, and the accounting department to ensure that payments are made accurately and on time.<h3>Key Responsibilities:</h3><ul><li>Invoice Processing & Payments:<ul><li>Review, verify, and process invoices for payment in an efficient and accurate manner.</li><li>Ensure all invoices are matched to purchase orders and delivery receipts before processing payments.</li><li>Prepare payment runs and initiate payment to vendors by check or electronic transfer.</li></ul></li><li>Reconciliation & Recordkeeping:<ul><li>Reconcile vendor statements with accounts payable records and investigate any discrepancies.</li><li>Maintain accurate and organized records of all accounts payable transactions.</li><li>Update and maintain the accounts payable aging report and ensure timely resolution of any outstanding balances.</li></ul></li><li>Vendor Relations:<ul><li>Communicate with vendors regarding invoice inquiries, payment status, and any discrepancies or issues.</li><li>Establish and maintain positive working relationships with vendors to ensure smooth and efficient payment processing.</li></ul></li><li>Month-End & Year-End Support:<ul><li>Assist in preparing month-end closing activities related to accounts payable.</li><li>Help ensure that all outstanding liabilities are accurately recorded in the general ledger at month-end.</li></ul></li><li>Compliance & Reporting:<ul><li>Ensure compliance with company policies, procedures, and applicable laws related to accounts payable and financial transactions.</li><li>Assist with the preparation of reports and audit schedules as required.</li></ul></li><li>Process Improvement:<ul><li>Suggest and implement process improvements to streamline and enhance the efficiency of the accounts payable process.</li></ul></li></ul><h3>Qualifications:</h3><ul><li>High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting or Finance preferred).</li><li>Minimum of 2 years of experience in accounts payable or a related accounting field.</li><li>Strong understanding of accounts payable processes, including invoice processing, payment terms, and reconciliation.</li><li>Proficient in accounting software (e.g., QuickBooks, SAP, NetSuite, or similar) and Microsoft Office Suite (Excel, Word).</li><li>Excellent attention to detail and organizational skills with the ability to handle multiple tasks and meet deadlines.</li><li>Strong communication skills, both written and verbal, with the ability to interact effectively with vendors and internal teams.</li><li>Knowledge of basic accounting principles and practices.</li><li>Ability to work independently and collaboratively in a team environment.</li></ul> MaxSalary: USD68000 MinSalary: USD55000

ABOUT US:
Creative Financial Staffing (CFS) is a leading, employee-owned staffing firm—the largest one founded by CPA firms. CFS helps companies locate, attract and hire exceptional accounting, finance & technology professionals. With three decades of experience, CFS has developed a vast network of skilled professionals and has unique resources to better understand hiring needs, attract higher-caliber candidates and assess candidate potential.
 
Established in 1994, CFS today operates 30+ offices across the United States. Nationally, CFS connects companies with candidates, from entry-level to executive level, temporary to direct hire, and project support to interim management.
 
OVERVIEW:
 
Creative Financial Staffing, along with our CFS Technology Division, delivers qualified accounting, finance and technology professionals on a temporary and permanent basis across a broad range of industries. Our extensive network equips us with the resources to better understand our client’s needs, attract higher-caliber candidates, and assess their potential. We take pride in being the industry's leading employee-owned staffing firm.
100% Employee-Owned: By embracing this business model, CFS has empowered its employees to become committed owners, fostering a culture of innovation, productivity, and customer-centricity. With an engaged and empowered workforce, our customers reap the rewards.
 
Your Success is Our Success: Our business is all about people and personal connections, built on trust and teamwork. As employee-owners, we love what we do and we are dedicated to the success of our clients and candidates.
 
Highly Qualified Professionals at Every Level: We are dedicated to recruiting top accounting, finance and technology talent for our clients, from entry-level to senior professionals. Our rigorous screening process includes personal interviews, professional reference checks, and employment/degree verifications to ensure a list of quality candidates. Personal Attention: Our clients consistently commend us for our individualized focus and service. Client and recruit satisfaction is paramount to our business, and we strive to ensure each placement is the absolute best.
Our Commitment: Our core values are the foundation of our company’s culture and success. They guide our decision-making, foster collaboration, and create a positive work environment built on transparency and accountability. At CFS, our employees embody and value: integrity, teamwork, accountability, positive mindset, disciplined, and hard work. Career Opportunities: We are growing! CFS is always on the lookout for team-oriented, enthusiastic, entrepreneurial, and customer service-driven professionals to join our team. If this sounds like you, join us and discover what we're all about! Headquarters: 21 Custom House St. Suite 210 Boston, MA 02110 Interested in learning more about our current opportunities? Join our talent network today!

Creative Financial Staffing

Accounting

Accounting Close

Accounting Software

Accounts Payable

Billing

Communication Skills

Corporate Policies

Detail Oriented

Finance

Financial Transactions

General Ledger Accounting

High School Diploma

Intuit Quickbooks

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Word

Multitasking

NetSuite

Operational Support

Order Delivery

Organizational Skills

Payment Processing

Presentation/Verbal Skills

Process Improvement

Purchase Orders

Reconciliation

Record Keeping

Reporting Skills

Time Management

Vendor/Supplier Relations

Writing Skills

CF Staffing

This role will ensure accurate and timely payment to vendors and maintain positive relationships while adhering to company policies and procedures. Job Summary: The Temporary Accounts Payable Specialist will be responsible for managing and processing all accounts payable transactions.

We are currently seeking a detail-oriented and proactive Temporary Accounts Payable Specialist to support our finance team. Job Summary: The Temporary Accounts Payable Specialist will be responsible for managing and processing all accounts payable transactions. This role will ensure accurate and timely payment to vendors and maintain positive relationships while adhering to company policies and procedures. Key Responsibilities: <ul><li>Process vendor invoices, ensuring accuracy and compliance with company policies.</li><li>Verify and match invoices with purchase orders and receiving documents.</li><li>Prepare and process weekly payment runs, including checks and electronic payments.</li><li>Assist with reconciliation of accounts payable and vendor statements.</li><li>Maintain accurate records and files related to accounts payable transactions.</li><li>Respond to vendor inquiries and resolve discrepancies in a timely manner.</li><li>Support month-end closing processes and assist with related reports.</li><li>Collaborate with other departments to ensure efficient accounts payable operations.</li><li>Perform ad hoc financial analysis and reporting as needed.</li></ul>

Grayson Search Partners

CareerBuilder Premium Subscription

Manage accounts receivables: Record incoming payments and assist in collections (over the phone, email and mail). Manage accounts payable: process vendor invoices, verify payment terms, and ensure timely payments.

Accounting Clerk Our Client is looking for a sharp accounting coordinator to join their team. They have a fun and energetic culture that fosters and growth.Key Responsibilities:<ul><li>Manage accounts payable: process vendor invoices, verify payment terms, and ensure timely payments.</li></ul><ul><li>Manage accounts receivables: Record incoming payments and assist in collections (over the phone, email and mail)</li></ul><ul><li>Assist with general ledger postings and adjusting entries</li></ul>Qualifications:<ul><li>Associate degree in Accounting preferred</li></ul><ul><li>Comfortable with using excel and learning new accounting software</li></ul><ul><li>1+ year of accounting experience prefeed</li></ul>Skills:<ul><li>Strong problem-solving, organizational, and communication skills.</li></ul><ul><li>Ability to work independently, manage time, and train staff.</li></ul> Salary: $50K - $55K MaxSalary: USD55000 MinSalary: USD50000

Accounting Clek

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Bookkeeper

Responsibilities: Maintain accurate financial records, including general ledger entries, accounts payable, and accounts receivable. Associate degree in Accounting, Finance, or related field preferred but not required.

Job Title: Bookkeeper Location: Valparaiso Salary: $60,000-$70,000Responsibilities:<ul><li>Maintain accurate financial records, including general ledger entries, accounts payable, and accounts receivable.</li><li>Prepare monthly, quarterly, and annual financial reports for management review.</li><li>Reconcile bank statements, track expenses, and manage cash flow.</li><li>Assist with payroll processing and ensure accurate employee records.</li><li>Support the finance team in budgeting and forecasting activities.</li></ul>Qualifications:<ul><li>4+ years of experience in bookkeeping or accounting, preferably in a manufacturing environment.</li><li>Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Excel.</li><li>Strong attention to detail and excellent organizational skills.</li><li>Associate degree in Accounting, Finance, or related field preferred but not required.</li></ul>Opportunities:<ul><li>Potential for growth within the company as it expands.</li></ul>#LIONSITE #LI-SH1 #bookkeeper #accounting #accountant #INJAN2025 <a href="https://pcrecruiter2.cfstaffing.com/pcrbin/jobboard.aspx?JOBSHARECNDS3SWXIU65OBTCZ3L3CVURZ4GJ2Y2SIHYS3BXMC7UURZV2O2SX2DODXI7SOVE7AEMTRKA" rel="nofollow noopener noreferrer" target="_blank">Click here to apply online</a> MaxSalary: USD70000 MinSalary: USD60000

Accounts Receivable

Bookkeeping

Budgeting

Cash Flow

Cash Management

Expenditure Statement

Expense Management

Expense Tracking

Financial Reporting

Forecasting

Manufacturing

Payroll Administration

Accounts Receivable Specialist

You will work closely with customers, sales teams, and the accounting department to ensure accurate invoicing and timely payment collection, contributing to the company’s financial stability and growth. Invoice Management & Billing:Generate and send invoices to customers in a timely manner, ensuring accuracy in all billing details.

Job Title: Accounts Receivable Specialist Location: Chicago <h3>Job Overview:</h3>The Accounts Receivable Specialist will manage the company’s accounts receivable processes, including billing, collections, and account reconciliation. You will work closely with customers, sales teams, and the accounting department to ensure accurate invoicing and timely payment collection, contributing to the company’s financial stability and growth.<h3>Key Responsibilities:</h3><ul><li>Invoice Management & Billing:<ul><li>Generate and send invoices to customers in a timely manner, ensuring accuracy in all billing details.</li><li>Work with sales and customer service teams to address billing issues and resolve discrepancies.</li></ul></li><li>Payment Collection & Processing:<ul><li>Monitor and track outstanding invoices to ensure timely payments.</li><li>Follow up on overdue accounts, contact customers to discuss payment status, and negotiate payment plans when necessary.</li><li>Process incoming payments, applying them to customer accounts, and maintaining accurate records.</li></ul></li><li>Account Reconciliation & Reporting:<ul><li>Reconcile accounts receivable balances and resolve discrepancies or issues with customers.</li><li>Maintain accurate records of customer transactions, including credits, refunds, and adjustments.</li><li>Prepare regular accounts receivable reports for management, highlighting aging reports and outstanding balances.</li></ul></li><li>Customer Relations & Support:<ul><li>Act as the primary point of contact for customer inquiries related to billing and payments.</li><li>Develop and maintain positive working relationships with customers to facilitate smooth payment processes.</li></ul></li><li>Month-End Close:<ul><li>Assist in the month-end close process by ensuring all accounts receivable transactions are accurately recorded.</li><li>Collaborate with the accounting team to ensure all revenue is recognized correctly.</li></ul></li><li>Compliance & Best Practices:<ul><li>Ensure compliance with company policies and procedures as well as industry standards in all receivable activities.</li><li>Recommend and implement improvements to optimize the accounts receivable process.</li></ul></li></ul><h3>Qualifications:</h3><ul><li>High school diploma or equivalent (Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred).</li><li>Minimum of 2 years of experience in accounts receivable or a similar finance role.</li><li>Strong understanding of accounts receivable processes, including invoicing, payment collection, and aging reports.</li><li>Proficient in accounting software (e.g., QuickBooks, SAP, NetSuite, or similar) and Microsoft Office Suite (Excel, Word).</li><li>Excellent organizational skills and attention to detail, with the ability to manage multiple tasks and meet deadlines.</li><li>Strong communication skills, both written and verbal, with the ability to interact effectively with customers and internal teams.</li><li>Ability to handle sensitive financial data and maintain confidentiality.</li><li>Problem-solving mindset with a customer-first approach.</li></ul> MaxSalary: USD58000 MinSalary: USD55000

Accounts Receivable & Collections Specialist

Accounts Receivable Management

Accounts Receivable Processing

Best Practices

Credit and Collections

Customer Relations

Customer Support/Service

Industry Standards

Negotiation Skills

Past Due Accounts

Problem Solving Skills

Revenue Recognition

Sales

Track Customer Issues

Accounts Receivable Clerk

The individual is responsible for collections and reconciliation of customer accounts in addition to maintaining and organizing customer files. Applies customer payments in accounting system in a timely manner to maintain accurate customer accounts.

This position is responsible for accurate processing of accounts receivable data. The individual is responsible for collections and reconciliation of customer accounts in addition to maintaining and organizing customer files. Essential Job Functions:<ul><li>Applies customer payments in accounting system in a timely manner to maintain accurate customer accounts.</li><li>Collection calls and follow-up.</li><li>Research and resolve customer account discrepancies.</li><li>Reconciles deductions for short, damaged, pricing and any other customer related claims.</li><li>Reviews and maintain customer aging spreadsheet.</li><li>Maintains and monitors customer credits.</li><li>Provides customer service to Customers, Brokers and Sales.</li><li>Communicates with Manager on any problem accounts.</li><li>Other duties as assigned.</li></ul>Requirements<ul><li>High school diploma or equivalent is required</li><li>Additional education in accounting is desired</li><li>Previous experience in accounts receivable is required</li><li>Ability to handle difficult and potentially stressful situations</li><li>Ability to work as a team player</li><li>Knowledge of accounting functions</li><li>Must have excellent organizational skills</li><li>Must have excellent communication skills</li><li>Must have excellent computer skills</li><li>Ability to set priorities</li><li>Capability to handle multiple projects</li></ul>

Alpha Baking

The Bookkeeping Manager position includes, but is not limited to, the following: Manage, organize and administer daily Accounts Payable & Accounts Receivable including collections. Office administrative activities including answering phones, assisting customers & vendors, internal & external communication, coordination/communication with all personnel.

About the Company: Our client is a rapidly growing organization who are looking to add a AP / AR Specialist to their team. The company has enjoyed incredible success in the last few years' and are seeking a candidate with a similar background to join their team as they continue their expansion. Reasons to Work Here:<ul><li>Strong medical / dental / vision</li><li>Strong 401k</li><li>Profit sharing</li><li>Family run feel</li><li>Salary is $60,000 - $70,000 a year.</li><li>Office based role in Downtown Chicago</li></ul> The Bookkeeping Manager position includes, but is not limited to, the following:<ul><li>Manage, organize and administer daily Accounts Payable & Accounts Receivable including collections</li><li>Manage and execute daily deposits</li><li>Weekly A/P check run ensuring on-time payments and all discounts applied</li><li>Inventory management including quarterly calculations</li><li>Assist, negotiate and execute various purchasing needs</li><li>Management, scheduling, maintenance and negotiation of various contracts, company permits & certificates ensuring we are in good standing</li><li>Assist with Negotiation, coordination, management and overseeing logistics for incoming inventory</li><li>Assist with inventory management including quarterly counts</li><li>Promote & contribute to an office culture of high performance & success</li><li>Scheduling of various maintenance services for equipment and facility</li><li>Office administrative activities including answering phones, assisting customers & vendors, internal & external communication, coordination/communication with all personnel</li><li>Motivate team</li><li>Troubleshoot & assist with IT as needed</li><li>Coordinate with outsourced IT on all equipment (telephones, internet, email, ERP system, copy machines, printers, etc.)</li><li>Directly work with/assist all personnel, including President of the company</li><li>Liaise with facility management vendors, including cleaning, IT, uniform, pest control, security services and others</li><li>Strong organizational and planning skills in a fast-paced environment</li><li>Creativity with an ability to make suggestions where improvements and efficiencies are needed​</li></ul> #LI-DG1 #INJAN2025 #ZRCFS #LI-Hybrid MaxSalary: USD70000 MinSalary: USD60000

AP AR Specialist

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