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Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs.

Our client located in Nashville, TN seeks a direct hire Payroll Manager to join their growing team.<br/>The Payroll Manager owns end-to-end U.S. and Canada payroll, overseeing payroll processing, tax compliance, controls, payroll accounting, and serves as the 401(k) Plan Administrator, partnering closely with HR, Finance, Accounting, and external vendors to support strong governance and audit readiness.<br/><br/>Duties:<ul><li style="margin:0in">Own end-to-end U.S. and Canada payroll processing in partnership with ADP, serving as the primary escalation point and ensuring accurate, timely delivery. </li><li style="margin:0in">Ensure multi-state and cross-border payroll compliance, tax administration, internal controls, and payroll accounting in collaboration with HR, Finance, and Accounting. </li><li style="margin:0in">Manage payroll systems, integrations, vendors, audits, and cash funding while supporting month?end close and reporting. </li><li style="margin:0in">Serve as 401(k) Plan Administrator, overseeing contributions, compliance, audits, and vendor coordination.</li></ul>Requirements:<br/> <ul><li style="margin:0in"><strong>Bachelor’s degree or equivalent experience in Accounting, Finance, HR, or a related field is required</strong></li><li style="margin:0in">7+ years of progressive payroll experience, including end?to?end payroll ownership and partnership with outsourced providers (ADP preferred).</li><li style="margin:0in">Strong knowledge of multi-state payroll, payroll tax compliance, audits, internal controls, and payroll accounting.</li><li style="margin:0in">Proven ability to partner cross-functionally and manage complex deadlines with high attention to detail.</li><li style="margin:0in">Ability to commute to sister office 50 miles north of Nashville as needed </li></ul><strong>Preferred</strong><ul><li style="margin:0in">Experience with Canada or international payroll, 401(k) administration, and SOX-compliant environments.</li><li style="margin:0in">CPP certification and familiarity with ADP platforms and payroll system integrations.</li></ul><br/>Title: Payroll Manager<br/>Location: Nashville, TN (Green Hills) with travel to sister location 50 miles north of Nashville<br/>Pay: $110k salary with competitive benefits<br/><br/>Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.<div><p>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</p></div><div><h3>EEO Notice </h3><p>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.</p><p>Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact <p>HR@vaco.com</p> .</p><p>Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" rel="noopener nofollow noreferrer" target="_blank">workplace discrimination is illegal</a>. </p><p>By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</p></div><div><h3>Privacy Notice</h3><p>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. </p><ul><li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>. </li><li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li></ul></div><div><h3>Pay Transparency Notice</h3><p> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:</p><ul><li>the individual’s skill sets, experience and training;</li><li>licensure and certification requirements;</li><li>office location and other geographic considerations;</li><li>other business and organizational needs.</li></ul><p>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</p></div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Vaco LLC

Payroll Manager

Accounting

Accounting Close

Artificial Intelligence (AI)

Compensation Management

Cross-Functional

Detail Oriented

English Language

Finance

Funding

Hair Styling

Internal Audit

Legal

Maintain Compliance

Outsourcing

Payroll Accounting

Payroll Administration

Payroll Management

Payroll Software/Services

Payroll Tax

Sarbanes-Oxley Act (SOX)

State Laws and Regulations

System Integration (SI)

Systems Administration/Management

Tax Regulations

Time Management

Vendor/Supplier Evaluation

Willing to Travel

Vaco, LLC

FEED

Working closely with the business and corporate teams, the new leader will enhance operational efficiency by optimizing financial processes, enhancing strategic decision-making, and fostering a culture of continuous improvement across financial operations. Responsible for all statutory compliance and filings for the Canadian entity, including but not limited to federal and provincial tax returns (GST/HST), corporate income tax filings, property tax filings, and other government reporting requirements.

A global manufacturing leader is seeking a <strong>Finance and Accounting Manager </strong>to oversee its financial operations. The ideal candidate possesses a strong background in finance, demonstrating expertise in financial reporting, budget management, and strategic analysis. Working closely with the business and corporate teams, the new leader will enhance operational efficiency by optimizing financial processes, enhancing strategic decision-making, and fostering a culture of continuous improvement across financial operations.<br/>
                               <br/><strong>Salary + Additional Benefits:</strong><ul><li>$125,000-$145,000 + Bonus </li><li>Medical, Dental, Vision Insurance</li><li>401K - company match</li></ul><br/><strong>Location:</strong> Edmonton, Canada<br/><strong>Type of Position:</strong> Direct Hire<br/><br/><strong>Responsibilities:</strong><ul><li>Manage the full spectrum of the month close and the results reporting process (P&L, BS, cashflows, KPI reporting).</li><li>Prepare annual budgets, business plans, monthly rolling P&L forecasts, and cash forecasts by leading the cross-functional discussions. Provide strategic oversight to difference between actual and budget/forecast figures.</li><li>Responsible for the preparation of annual/ bi-annual financial statements to meet the requirements of the statutory audits and tax audits.</li><li>Attend and lead the financial part of the monthly business review meetings.</li><li>Regularly review the revenue, product mix, order intake and order book with the Sales and operational teams and provide insights to the management team.</li><li>Optimize the working capital requirements by constantly monitoring the inventory levels, aged receivables, and supplier payments.</li><li>Responsible for the credit assessment and evaluation at the time of onboarding of a new customer as well as any modifications or additions to the existing customers terms.</li><li>Handle accounts receivables collection management, cash management and other treasury operations, as applicable. Closely work with the business partners in ensuring timely payment to vendors.</li><li>Review and approve the purchase orders and ensure the set delegation of authority is being implemented.</li><li>Consistently review and improve the finance process to ensure that the internal controls are designed and operated effectively.</li><li>Responsible for all statutory compliance and filings for the Canadian entity, including but not limited to federal and provincial tax returns (GST/HST), corporate income tax filings, property tax filings, and other government reporting requirements.</li><li>Responsible for managing all insurance requirements for the company.</li><li>Assess and challenge the business teams with any new capex requirements and prepare financial justification, where applicable.</li><li>Train, develop, and manage the performance of accounting staff. Interact with internal and external professional groups, tax auditors, corporate accounting departments, subsidiary accounting departments, internal auditors, etc.</li></ul><br/><strong>Requirements:</strong><ul><li>4-year college degree in accounting and finance</li><li>CPA or CFA qualification required </li><li>10+ years of strong experience in Finance and Accounting within the manufacturing industry </li><li>At least 5+ years of experience in a managerial role, strong emphasis on leadership </li><li>Strong experience in using MS Office applications, particularly Microsoft Excel advanced reporting skills</li><li>Heavy knowledge and proficiency with a large ERP system, preferably SAP (JD Edwards or Epicor)</li><li>Working knowledge of IFRS (International Financial Reporting Standards)</li><li>End-to-end understanding of various modules in an ERP reporting system and end-user implementation experience</li><li>Must be comfortable in a fully onsite position </li></ul>Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application. #LI-DNI<br/>
 

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