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This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. Administrative Support: Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.

HOUR

OverviewThe Administrative Assistant will provide comprehensive administrative support to ensure efficient operation of the office. This role includes managing daily office tasks, coordinating meetings, and maintaining clear and effective communication with staff, clients, and external contacts. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks with accuracy and professionalism.Pay: $17.00/hour  The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on the applicant’s experience, skills, abilities, geographic location, and alignment with market data.401(k) – You become eligible to make personal contributions beginning the first of the month following 30 days of employment. You become eligible for the ABM match beginning the first of the month following six months of employment. ABM matches your pre-tax and/or Roth contributions, dollar for dollar, for the first 3%. For the next 2%, ABM contributes $0.50 for each dollar you contribute. Your contributions and match are immediately vested.Benefit Information:ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM <a href="https://wpe-media.abm.com/wp-content/uploads/2025/ABM_2025_Employee_Benefits_Frontline_v2_English_9.5.24.pdf" rel="nofollow noopener noreferrer" target="_blank">ABM  Employee Benefits | Front Line Team Members</a>Responsibilities<ul><li>Administrative Support: Perform general office duties such as answering phones, responding to emails, handling mail, and greeting visitors.</li><li>Document Management: Prepare, edit, and distribute reports, memos, and other documents. Maintain accurate records and filing systems.</li><li>Scheduling: Coordinate and schedule meetings, appointments, and events. Manage calendars for executives and team members.</li><li>Communication: Serve as a liaison between different departments, handling information requests and queries from internal and external parties.</li><li>Travel Arrangements: Make travel arrangements, including booking flights, accommodations, and transportation for staff and executives.</li><li>Office Coordination: Order office supplies, handle office equipment maintenance, and ensure the workplace is clean and organized.</li><li>Data Entry and Reporting: Input data accurately into databases and generate reports as required. Maintain confidentiality of sensitive information.</li><li>Project Assistance: Support special projects and provide assistance to various departments as needed.</li></ul>Qualifications<ul><li>Education: High School Diploma or equivalent required.</li><li>Experience: Minimum of 2 years of administrative or office management experience.</li><li>Skills:<ul><li>Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Excellent organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to multitask and prioritize workload effectively.</li><li>Attention to detail and problem-solving skills.</li><li>Ability to work independently and as part of a team.</li></ul></li></ul>Working Conditions:<ul><li>Environment: Office setting, Monday to Friday, with occasional requirements for overtime.</li><li>Physical Requirements: Ability to sit for extended periods, use a computer, and perform light physical tasks such as lifting up to 25 pounds</li></ul>

ABM offers a wide variety of service-related positions, including electricians, HVAC technicians, security officers, parking attendants, and cleaning jobs. ABM cares about your success.

We provide training so that you learn new job skills and take pride in the quality service you're giving to clients. You'll look like the trained professional you are when you wear a ABM uniform.For your health and safety, we use non-toxic cleaning products and up-to-date equipment.

Our internal training program focuses on teaching you the skills and processes that have helped many of our employees starting out as a janitor, cashier, security officer or building engineer grow into various management roles throughout the company. These jobs aren't your everyday at ABM; they are careers.

Thousands of commercial, industrial, government and retail clients look to ABM for consistent quality service that meets their specialized facility service needs including commercial cleaning and maintenance, facility engineering, energy efficiency, parking and security services.

With fiscal 2011 revenues of approximately $4.2 billion and nearly 100,000 employees, our 300+ offices across the U.S. and various international locales enable us to provide custom facility solutions to sites of all sizes — from neighborhood banks and schools to the largest and most complex facilities, such as corporate office parks and major airports.

With more than 300+ offices located throughout the country, we are always accepting applications for janitorial maintenance, landscaping gardeners, security guards, parking attendants, shuttle drivers and building engineers.

ABM IS AN EQUAL EMPLOYMENT OPPORTUNITY/AFFIRMATIVE ACTION EMPLOYER (MINORITY/FEMALE/VETERAN/DISABILITY)

ABM Industries

Administrative Assistant

Administrative Skills

Calendar Management

Communication Skills

Data Entry

Detail Oriented

Document Management

Equipment Maintenance/Repair

Establish Priorities

Lift/Move 25 Pounds

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Office Equipment

Office Management

Operations Management

Order Supplies

Organizational Skills

Physical Demands

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Record Keeping

Reporting Skills

Team Player

Telephone Skills

Time Management

Travel Planning

Writing Skills

Jobvite Talemetry Organic Easy Apply

OTHER

The basic function of this position is to provide customer service for Kinder Morgan's customers, which includes but is not limited to: order processing, scheduling, bill of lading preparation, management of inventory levels. We are committed to providing energy transportation and storage services in a safe, efficient, and environmentally responsible manner for the benefit of the people, communities, and businesses we serve.

What We Are Looking For (Overview):
Primary Purpose:The basic function of this position is to provide customer service for Kinder Morgan's customers, which includes but is not limited to: order processing, scheduling, bill of lading preparation, management of inventory levels. The incumbent interfaces extensively with terminal operations personnel, co-workers, customers, and regulatory personnel as required.Essential duties and responsibilities:-Interact with all customers which include maintaining all customer paperwork.-Provide general and account information in regards to customer inquiries.-Interact with customers and surveyors, regarding orders and product movements.-Accurately update/maintain the Galahad system. Input and confirm inbound/outbound movements, identify variances (gains and losses), run reports, a lot of data entry - mainly numbers. -Complete month-end-close to provide timely information to accounting for billing, and to customer for their month-end-close.-Respond to requests for product throughput analysis from various departments and customers.-Review daily customer truck rack activity data and distribute customer reports daily. Calculate daily customer inventories, responds to customer inquiries and requests.-Generate bills-of-lading for truck activity. -Operate scales weighing OTR trucks in and out utilizing AS400 system as well as Galahad system -Provide general office duties; such as typing, filing, faxing, mail sorting.-Ensure that all reports, records, and documentation is kept orderly and current.-Perform job in accordance with company policies and procedures..-Other duties as assigned.

What You Will Do (Responsibilities):
 Experience and specific knowledge:-Intermediate computer skill; with above average skills in MS Excel, Word, and Outlook.-Basic math skills (addition, subtraction, multiplication, division, decimals, and fractions).-Knowledge of GALAHAD is desirable.-Interpersonal skills and strong verbal and written communications skills are required.Competencies, skills, and abilities:-Customer-oriented and able to work in a team environment - Good organization and ability to work in a fast paced environment-Must consistently demonstrate a courteous, professional attitude when handling customer inquiries, as well as interacting with co-workers.-Ability to handle non-routine customer requests, problems and decision-making.-Must be able to take directions from supervisors, keep required work schedules, focus attention on details, adhere to operational procedures and follow work rules.-Must be self-motivated and capable of working with minimal supervision and/or direction.-Successful completion of background screen and drug test upon job offer. Working conditions:-Office environment.-Must be willing to work overtime, as required. 

Why Join Kinder Morgan:
Kinder Morgan is a large energy infrastructure company operating in North America. Access to reliable, affordable energy is a critical component for improving lives around the world. We are committed to providing energy transportation and storage services in a safe, efficient, and environmentally responsible manner for the benefit of the people, communities, and businesses we serve. Kinder Morgan provides equal employment opportunity to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, childbirth and related medical conditions, gender (including gender identity and expression), sexual orientation, national origin, ancestry, citizenship status, age, physical or mental disability, genetic information, marital status, military or veteran status, family status, status as an individual authorized to work in the U.S., or any other status protected by law. For more information about Kinder Morgan, our culture, opportunities available, and to join our Talent Community, please visit our careers site at <a href="https://nam10.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.kindermorgan.com%2F&data=05%7C02%7CJessica_Raymond%40kindermorgan.com%7C8b25c7be0c7c48b4229608de75706823%7C6264083e3421458b886b69ca1fc46f5b%7C0%7C0%7C639077322820360518%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=7ts%2Fql8Nztw4wZfK8xWH%2Ff3kAw9%2BYmxqu0F01iH2bZA%3D&reserved=0" rel="noopener nofollow noreferrer" target="_blank">www.kindermorgan.com</a>.

Kinder Morgan

Customer Service Representative

Accounting

Accounting Close

Analysis Skills

Billing

Computer Skills

Corporate Policies

Customer Relations

Customer Support/Service

Customer/Client Research

Develop and Maintain Customers

Fast Food

IBM AS-400 Server

Interpersonal Skills

Inventory Levels

Inventory Management

Mathematics

Operations Processes

Order Processing

Regulations

Resolve Customer Issues

Systems Maintenance

Truck Driver

[AW]-iCims

Your main duties will include handling patient registration, scheduling appointments, coordinating with healthcare professionals, managing medical records, and maintaining a pleasant and welcoming environment for patients and their families. In this role, you will be responsible for providing administrative support to our pediatric outpatient clinic and ensuring smooth day-to-day operations.

Overview: We are seeking an organized and detail-oriented individual to join our team as a Pediatric Outpatient Administrative Assistant. In this role, you will be responsible for providing administrative support to our pediatric outpatient clinic and ensuring smooth day-to-day operations. Your main duties will include handling patient registration, scheduling appointments, coordinating with healthcare professionals, managing medical records, and maintaining a pleasant and welcoming environment for patients and their families.Responsibilities: <ol><li>Greet and welcome patients and families in a professional and friendly manner.</li><li>Perform patient registration and collect necessary demographic and insurance information accurately.</li><li>Schedule appointments, follow-up visits, and tests, ensuring optimal utilization of clinic resources.</li><li>Coordinate patient flow by effectively managing appointment schedules and ensuring minimal wait times.</li><li>Answer phones, respond to inquiries, and provide information as required.</li><li>Maintain and update patient records, ensuring accuracy and confidentiality in accordance with healthcare regulations.</li><li>Handle billing and payment processes, including verifying insurance coverage, collecting copayments.</li><li>Prepare patient charts, charts requisitions, and other relevant documents as required.</li><li>Assist in ordering and maintaining clinic supplies, ensuring adequate stock levels at all times.</li><li>Adhere to established policies and procedures, maintaining compliance with relevant regulations and quality standards.</li><li>Assist with other administrative tasks as assigned, supporting the overall functioning of the pediatric outpatient clinic.</li></ol>Requirements: 1. High school diploma or equivalent qualification; associate's or bachelor's degree is a plus. 2. Proven work experience as an administrative assistant or in a similar role, preferably in a pediatric healthcare setting. 3. Excellent organizational and multitasking skills. 4. Strong attention to detail with the ability to maintain accurate records. 5. Exceptional interpersonal and communication skills, both verbal and written. 6. Ability to work effectively in a fast-paced environment, handling multiple priorities and urgent tasks. 7. Compassionate, empathetic, and patient-centered approach. 8. Ability to maintain confidentiality and demonstrate professionalism at all times.

Cynergy Rehab Group/Arkids Pediatric Day Centers

Pediatric Outpatient Administrative Assistant

Co-Payments

Demographics

Healthcare

Insurance

Maintain Compliance

Medical Records

Outpatient Care

Patient Charts

Patient Registration

Pediatrics

Policy Development

Procedure Development

Quality Metrics

Records Management

Regulatory Compliance

Resource Utilization

Schedule Development

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Administrative Assistant ABM Industries

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