Secretary Catholic Charities of BuffaloSecretaryNiagara Falls, NYFull timeCatholic Charities prioritizes wellness and diversity through various committees such as: CARE (Compassion, Acceptance, Respect for Everyone) Committee to create an inclusive environment where every individual feels seen, heard, and valued; Trauma-Informed Care (TIC) Committee to lead agency efforts in creating and maintaining a trauma-informed workplace; Wellbeing Committee to empower staff to reach their full potential through personal wellness and community support; and the Safety Committee to maintain a physically and psychologically safe and welcoming environment for all. As the most comprehensive provider of human services in Western New York, Catholic Charities delivers wide-ranging programs to address systemic poverty, sudden financial crisis, hunger, behavioral health, workforce readiness, family stability, legal immigration and resettlement, and help for older adults.
Data Entry Clerk / Data Entry Specialist (Remote) SkillerszoneData Entry Clerk / Data Entry Specialist (Remote)Buffalo, New YorkRemote$25–$30 / hour25 - $30 an hour ResponsibilitiesEnter and update data accurately into company databases and spreadsheetsReview records for errors, inconsistencies, and missing informationOrganize and maintain digital files and documentationVerify data accuracy by cross-checking source materialsCommunicate with internal teams to resolve discrepanciesFollow confidentiality and company data protection proceduresMeet daily and weekly productivity goalsQualificationsHigh school diploma or equivalentStrong attention to detail and organizational skillsBasic computer knowledge and typing proficiencyAbility to work independently in a remote environmentStrong communication and time-management skillsReliable internet connection and computer/laptop access • Preferred Qualifications• Previous data entry, administrative, or customer support experience preferred but not required• Familiarity with Microsoft Excel, Google Sheets, and online databases is a plus• Benefits• Fully remote position• Flexible scheduling options• Paid training provided• Career advancement opportunities• Supportive and collaborative work environment• Work-life balance with remote flexibility• Why Join Us?. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
Executive Secretaries and Administrative Assistants Cogent Infotech CorporationExecutive Secretaries and Administrative AssistantsBuffalo, NYThe role provides administrative and litigation support by managing legal databases, processing discovery requests, maintaining case records, and supporting case management activities. Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI.
Data Entry Specialist - Remote Morris Insurance AgencyData Entry Specialist - RemoteBuffalo, New YorkRemoteThis role requires a high degree of attention to detail, proficiency with data entry software, and the ability to work efficiently under deadlines. The ideal candidate will be responsible for accurately entering, updating, and maintaining data in our systems.
Special Events Coordinator Seneca Gaming CorporationSpecial Events CoordinatorNiagara Falls, New York1. Assist Corporate Manager of Special Events in all day-to-day activities, including answering phones, responding to customer complaints, editing advertising materials for accuracy, suggesting changes, organizing office files, and distributing fact sheets to executives, management, and promotions staff. 4. Experience interacting with ACSC or other casino/property management system, which includes a strong knowledge of player ratings, promotional setup/issuance/redemption, Player contact information screen and other marketing related information is preferred.
Remote Virtual Executive Assistant ZirtualRemote Virtual Executive AssistantBuffalo, NYRemote$500–$3,500To help you navigate your job search with confidence, please keep the following points in mind: No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success.
Procedure Scheduler TRI Bariatric Surgery Catholic Health SystemProcedure Scheduler TRI Bariatric SurgeryCheektowaga, NYSummary: This position works as part of a team responsible for effectively scheduling surgical procedures, diagnostic procedures, appointments, and data entry of required information for General & Bariatric Surgery and Endocrinology services at St. Joseph's Hospital, Sisters of Charity Hospital and affiliated facilities in a consistent and timely manner. Ability to prioritize work responsibilities and maintain composure while working under demanding conditions which may involve supporting multiple objectives, physicians and satellite offices.
Procedure Scheduler ENT MSMH Catholic Health SystemProcedure Scheduler ENT MSMHNiagara Falls, NYSummary: This position works as part of a team responsible for effectively scheduling surgical procedures, diagnostic procedures, appointments, and data entry of required information for ENT Surgery at Niagara Ambulatory Center (NAC), Sisters of Charity Hospital, Sweet Home Ambulatory Center, and affiliated system facilities in a consistent and timely manner. The post holder will work closely with patients and relatives, health care professionals, physicians, department managers and administrative staff both within and outside the organization.
Procedure Scheduler TRI Ortho Williamsville Catholic Health SystemProcedure Scheduler TRI Ortho WilliamsvilleWilliamsville, NYSummary: This position works as part of a team responsible for effectively scheduling surgical procedures, diagnostic procedures, appointments, and data entry of required information for General & Bariatric Surgery and Endocrinology services at St. Joseph's Hospital, Sisters of Charity Hospital and affiliated facilities in a consistent and timely manner. Ability to prioritize work responsibilities and maintain composure while working under demanding conditions which may involve supporting multiple objectives, physicians and satellite offices.
NewProcedure Scheduler TRI Pulmonology & Thoracic Catholic Health SystemProcedure Scheduler TRI Pulmonology & ThoracicOrchard Park, NYSummary: This position works as part of a team responsible for effectively scheduling procedures, diagnostic procedures, appointments, and data entry of required information for Pulmonology and Thoracic services at Mercy Hospital Buffalo, Sisters Hospital, Kenmore Mercy Hospital, and affiliated facilities in a consistent and timely manner. Ability to prioritize work responsibilities and maintain composure while working under demanding conditions which may involve supporting multiple objectives, physicians and satellite offices.
NewData Entry Specialist Carvana CoData Entry SpecialistAkron, NYThis is a full-time, hourly position with work hours that may fluctuate based on business needs, during peak periods (such as Tax Season) you can expect an increase in hours, while other times of the year might see a decrease. Interacting with state and county government licensing departments, requiring in-person and online document drop-off and pick-up, and receiving and filing paperwork with said agencies.
Administrative Support Worker Lead - Lockport City School District AramarkAdministrative Support Worker Lead - Lockport City School DistrictLockport, NYAssists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc. The Administrative Support Worker Lead is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc.
NewData Entry Specialist CarvanaData Entry SpecialistAkron, NYThis is a full-time, hourly position with work hours that may fluctuate based on business needs, during peak periods (such as Tax Season) you can expect an increase in hours, while other times of the year might see a decrease. Interacting with state and county government licensing departments, requiring in-person and online document drop-off and pick-up, and receiving and filing paperwork with said agencies.
LEGAL SECRETARY (PROVISIONAL) City of Buffalo NYLEGAL SECRETARY (PROVISIONAL)Buffalo, NY$46,203–$53,209 / yearTranscribes dictation from various sources incident to and types legal pleadings, documents and papers concerning personal injury lawsuits, labor matters, real estate matters, deeds, collections and other legal actions and proceedings as required; Transcribes dictation from various sources incident to and types local laws, ordinances, resolutions, opinions, reports, contracts, briefs and other legal documents, correspondence and papers; Proofreads such documents including the checking of citations in original reference for accuracy and completeness; Transcribes proceedings from tape recorder of hearings, meetings and conferences within the department; Prepares papers for judicial and administrative proceedings; Performs a variety of general clerical and legal secretarial duties of corresponding degree of difficulty; May be required to assist in telephone and receptionist duties as needed; Performs related work as required. Open Competitive, (A) Associates Degree from an accredited college, university or business or technical institute in Legal Secretarial, Lawyers Secretarial Assistant, Court and Hearing Reporter; OR, (B) Associates Degree from an accredited college or university or business or technical institute in Secretarial Science with legal secretarial concentration; OR, (C) Graduation from High School, GED or Equivalency Diploma and two years of full time experience as a Legal Secretary in a law office, court system or in a law related setting; OR.
Support Services Coordinator FeedMore WNYSupport Services CoordinatorBuffalo, NY$20–$21 / hourRESPONSIBILITIES: Support Services FeedMore WNY (FMWNY) and Hearty Helpings, Inc. (HHI): Place new clients on appropriate route, maintain efficient route directions, update client meal delivery status when appropriate, mapping of clients on home delivered meals. Assist with any and all mission work as needed and requested with some or no prior notice including, but not limited to: serving as a truck spotter, helping with Farm Market/Community Garden/Freight Farms/on and off-site food distributions, preparation of meals and serving home-delivered meals.
Customer Service Representative Coast ProfessionalCustomer Service RepresentativeEast Aurora, New YorkRemoteHigh-speed internet connection (FCC defines High-Speed Internet as 25 Mega-Bits per second (Mbps) minimum download speed and 3 Mbps upload speed). Establish a good working relationship with team members and internal contacts, in order to maintain and continuously strive to improve the level of overall service being provided.
Special Events Coordinator Seneca ResortsSpecial Events CoordinatorNiagara Falls, NYESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Assist Corporate Manager of Special Events in all day-to-day activities, including answering phones, responding to customer complaints, editing advertising materials for accuracy, suggesting changes, organizing office files, and distributing fact sheets to executives, management, and promotions staff. Experience interacting with ACSC or other casino/property management system, which includes a strong knowledge of player ratings, promotional setup/issuance/redemption, Player contact information screen and other marketing related information is preferred.
Special Events Coordinator Seneca Resorts and CasinosSpecial Events CoordinatorNiagara Falls, NYESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Assist Corporate Manager of Special Events in all day-to-day activities, including answering phones, responding to customer complaints, editing advertising materials for accuracy, suggesting changes, organizing office files, and distributing fact sheets to executives, management, and promotions staff. Experience interacting with ACSC or other casino/property management system, which includes a strong knowledge of player ratings, promotional setup/issuance/redemption, Player contact information screen and other marketing related information is preferred.
School of Nursing - Administrative Assistant, Undergraduate Programs D'Youville UniversitySchool of Nursing - Administrative Assistant, Undergraduate ProgramsBuffalo, NY$35,000–$40,950 / yearUnder the visionary leadership of President Lorrie Clemo, the university is undergoing an exciting evolution, with innovative initiatives designed to meet societal needs, elevate student experiences, expand career readiness, and solidify our role as a leader in 21st-century education. The Administrative Assistant supports academic and administrative functions including scheduling, correspondence, records management, student progression tracking, accreditation activities, event coordination, and departmental projects.
NewDirector of Development and Communications Tapestry-Charter-School-1Director of Development and CommunicationsBuffalo, NYDirector of Development and CommunicationsReports to: Executive DirectorWage / Hour Status: Exempt / 12 monthLocation: 65 Great Arrow Ave, Buffalo, NY 14216Job Number: 3300055670Start Date: OpenClosing Date: OpenMissionEducating and inspiring a diverse community of K-12 learners by engaging them in rigorous real‑world learning experiences which prioritize intellectual, social and emotional growth. ValuesPerseverance, Integrity, Respect & ResponsibilityGoalsThe Director of Development and Communications is responsible for leading the school's fundraising efforts as well as the strategic marketing and communications efforts necessary to ensure that the broader community continues to embrace the innovative educational model provided by Tapestry.
Sales Operations Analyst API Heat Transfer IncSales Operations AnalystBuffalo, NY$65,000–$85,000 / yearThis role owns Salesforce opportunity hygiene, prepares and analyzes data for sales pace calls, and proactively identifies and qualifies new sales opportunities using external market intelligence tools before handing them off to the sales team. The Sales Operations Analyst supports the sales organization by ensuring data accuracy, opportunity visibility, and actionable insights that enable effective pipeline management and revenue growth.
Real Estate Title Searcher SearchProsReal Estate Title SearcherBuffalo, NY$18.96 / hourChecking individual names of the owners in ECCO website and setting up all documents (deeds, mortgages, easements, rights of way, surrogate proceedings, judgements, bankruptcies pertain to the specific property. Previous title searching experience is preferred but not required for candidates with strong analytical abilities and a willingness to learn.
Customer Service Representative Package Design & Supply Acquisition IncCustomer Service RepresentativeBuffalo, NYFull timeBy keeping our customers first, and providing them with the best safety, quality, OTIF, innovation, and value-added services, we will create virtuous cycles of mutual benefit, resulting in profitable returns for years to come. Package Design & Supply is a full-service provider of all packaging and shipping products serving Western New York since 1995 as well as ISO9001 certified.
Administrative Assistant (On-site) HEPCO, Inc.Administrative Assistant (On-site)Buffalo, NY$20–$25 / hourThis role is responsible for maintaining records, managing communications, coordinating renewals, performing data entry, and ensuring the efficient day-to-day operation of the office. We are seeking a detail-oriented Administrative Assistant to support a busy office environment by providing a wide range of administrative and operational support.
Pharmacy Technician Certified Registered MHB Catholic Health SystemPharmacy Technician Certified Registered MHBBuffalo, NYSummary: Under the direction of the Director of Pharmacy, Manager and/or Lead Clinical Pharmacist, Pharmacists or other designated supervisory personnel, performs technical activities associated with preparation, compounding, and dispensing of pharmaceuticals. Ability to operate office equipment, personal computer, telephone, fax machine, copy machine, hospital information systems, automated dispensing units and various other types of pharmacy automation.
Pharmacy Technician Certified Registered MSMH Catholic Health SystemPharmacy Technician Certified Registered MSMHLewiston, NYSummary: Under the direction of the Director of Pharmacy, Manager and/or Lead Clinical Pharmacist, Pharmacists or other designated supervisory personnel, performs technical activities associated with preparation, compounding, and dispensing of pharmaceuticals. Ability to operate office equipment, personal computer, telephone, fax machine, copy machine, hospital information systems, automated dispensing units and various other types of pharmacy automation.
Pharmacy Technician Certified Registered SCH Catholic Health SystemPharmacy Technician Certified Registered SCHBuffalo, NYSummary: Under the direction of the Director of Pharmacy, Manager and/or Lead Clinical Pharmacist, Pharmacists or other designated supervisory personnel, performs technical activities associated with preparation, compounding, and dispensing of pharmaceuticals. Ability to operate office equipment, personal computer, telephone, fax machine, copy machine, hospital information systems, automated dispensing units and various other types of pharmacy automation.
Cash and Trade Processing Representative 2 Citigroup IncCash and Trade Processing Representative 2NY$37,440–$44,320 / yearThe Public Sector Lockbox business is a multi-shift, 363 days-per-year operational unit which provides a variety of services to government clients to assist them in managing their receivables and sensitive documents. Demonstrated history of working well within a team environment, working towards a common goal requiring respectful communication and teamwork.
Contact Representative (PRC) US Department of Health and Human ServicesContact Representative (PRC)NY$45,409–$72,644 / yearGS-08: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-07 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: applying and interpreting complex federal, state, Tribal, and private-sector regulations to make eligibility and funding determinations for programs such as Purchased/Referred Care, Medicare, Medicaid, Veterans Affairs healthcare, and Affordable Care Act plans; independently analyzing medical, financial, and eligibility documentation to resolve complex or controversial benefit issues; coordinating with agencies, providers, and patients to ensure fiscal accountability and continuity of care; issuing medical authorizations or denial determinations based on regulatory, clinical, and fiscal requirements; maintaining fund control records, monitoring expenditures, and applying appropriate accounting codes; identifying and resolving program or funding discrepancies; and compiling and analyzing reports related to program operations, funding, and utilization. MINIMUM QUALIFICATIONS: GS-06: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the GS-05 grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: identifying and verifying patient eligibility for Medicare, Medicaid, SSA benefits, private insurance, Tribal programs, and other assistance resources; interviewing patients to obtain required documentation; assisting individuals and families with benefit applications; reviewing records to determine the status of claims and applications; responding to inquiries regarding patient eligibility requirements, benefits, and program guidelines; and maintaining accurate patient records through data entry, discrepancy resolution, and follow-up on pending claims and missing documentation.
Public Safety Dispatcher- POLICE- (Provisional) City of Buffalo NYPublic Safety Dispatcher- POLICE- (Provisional)Buffalo, NY$40,131–$55,365 / yearOperates radio equipment to dispatch police personnel and equipment; dispatches vehicles and personnel for routine and emergency service calls; maintains continuous status and location records of police, fire and emergency vehicles; Operates computer terminal, AVL, to retrieve information and relay same as needed including e-mail system; Determines priorities of service when necessary in accordance with established policies and practices; Receives incoming telephone calls and provides information; Receives calls over the telephone from fire and other governmental agencies; Expediently accesses and reports to police staff and other civilian staff in the Department, sensitive information from criminal and personal databases, such as Criminal Justice Information System; Performs related duties as required. Good knowledge of the operation and maintenance of radio and telephone equipment; Good knowledge of the geography of the City; Clerical aptitude; Ability to quickly analyze emergency situations and take decisive action; Ability to perform calmly and efficiently in all types of situations; Ability to understand and follow oral and written directions; Familiarity with police terminology and procedures; Ability to maintain records and prepare reports; Ability to speak clearly and distinctly; Good hearing; mental alertness; Physical condition commensurate with the demands of the position.
Associate Director of Advancement Data Management Amherst CollegeAssociate Director of Advancement Data ManagementAmherst, New YorkThe Associate Director ensures the timely and accurate entry of data, resolves data issues or discrepancies, leads projects to improve data quality, systems, and workflows, and develops, communicates, and enforces Advancement data policies, documentation, and governance frameworks to ensure accuracy, security, and compliance. Reporting to and strategically partnering with the Senior Director of Advancement Operations, the Associate Director of Advancement Data Management supervises a team of data management specialists responsible for processing all gifts and pledges and maintaining biographical data for alumni, families, and constituents in the Advancement CRM (Slate).
NewLoss Admin Associate Steamboat GroupLoss Admin AssociateWest Seneca, NYCollect and evaluate required documentation in order to monitor repairs of damaged homes and/or property and maintain contact with the borrower throughout the repairs to ensure funds are disbursed and inspections are ordered in a timely manner. The Loss Administrations specialist will assist in monitoring the claim and repair process for losses suffered by borrowers and accurately document activity pertaining to the claim.
NewFinance & Benefit Associate Pinnacle Community Services, Inc.Finance & Benefit AssociateNiagara Falls, NY$18.50–$20 / hourEmployees working at least 1,000 hours per year and who opt out of health insurance either upon hire or during the open enrollment period will receive a $750 lump-sum payment. JOB RESPONSIBILITIES : Works with the Finance Team and program teams to ensure all financial and payroll activities are accurately submitted, verified and approved.
Casual Facilities Service Center Assistant Amherst CollegeCasual Facilities Service Center AssistantAmherst, New YorkThe Facilities Service Center Assistant provides customer service through the receipt and distribution of work orders, data management, and general facilities related communications with the campus community. This person greets customers, receives and transmits messages via telephone, email and two-way radio, performs basic financial functions, provides clerical support and data management, sometimes of protected and personal data.
Sensory Science Intern Lactalis American Group, Inc.Sensory Science InternBuffalo, NY$19–$21 / hourIn the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, Président specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.
Sensory Science Intern Lactalis American GroupSensory Science InternBuffalo, NY$19–$21 / hourIn the US, we proudly offer an unrivaled house of beloved brands, including Galbani Italian cheeses and ricotta, Président specialty cheeses and butters, Kraft natural and grated cheeses, Breakstone's cottage cheese, Cracker Barrel, Black Diamond cheddar, and Parmalat milk. Our yogurt portfolio includes siggi's, Stonyfield Organic, Brown Cow, Oui, Yoplait, Go-Gurt, ratio, Green Mountain Creamery, and Mountain High, along with a growing family of ethnic favorites like Karoun, Gopi, and Arz.
Balance Processor BrinksBalance ProcessorBuffalo, New YorkThe Brink’s Company (NYSE:BCO) is a leading global provider of cash and valuables management, digital retail solutions, and ATM managed services. We believe in building partnerships that secure commerce and doing that requires fostering an engaged culture that values people with different backgrounds, ideas, and perspectives.
Balance Processor Brink's IncorporatedBalance ProcessorBuffalo, NYKey Responsibilities: Data entry and verifications in PC coin and iTrack. Data entry of pay outs and deposits to the FED system.
NewScheduling Secretary Perioperative Services MHB Catholic Health SystemScheduling Secretary Perioperative Services MHBBuffalo, NYThe scheduling secretary works with physicians, their offices and other departments in a user-friendly manner in order to prepare an efficient Operating Room schedule. Summary: The Perioperative Services scheduling secretary is a member of the Perioperative Team whose primary responsibility is scheduling surgical procedures and data entry of required information.
College of Osteopathic Medicine - Chair, Primary Care D'Youville UniversityCollege of Osteopathic Medicine - Chair, Primary CareBuffalo, NY$220,000–$230,000 / yearThe program director for Primary Care Medicine collaborates with various stakeholders, including physicians, faculty members, program directors, medical students, residents, and administrative staff to ensure a successful program for D’Youville University. Today, D'Youville features degrees in healthcare, business, and the liberal arts along with the College of Osteopathic Medicine seeking accreditation and encourages students to integrate community service with coursework.
Lab Technician Actalent IncLab TechnicianNYPerform laboratory tests on samples, including pH, acidity, freezing point or related critical control points, viscosity, and solid/fat percentage measurements, ensuring results remain within specified ranges. You will collect samples from production silos, perform analytical tests using laboratory instruments, and ensure all products meet strict FDA, plant, and quality specifications.
Construction Materials Technician Actalent IncConstruction Materials TechnicianBuffalo, NY$20–$26 / hourThis role focuses on performing critical construction materials testing and observation services on a wide range of infrastructure and commercial projects, including roadways, bridges, airports, large commercial developments, remediation projects, schools, universities, solar farms, and retail developments. The construction materials technician conducts field and laboratory testing of soils, aggregates, concrete, asphalt, and steel, documents and analyzes results, and supports project teams by ensuring that construction materials meet quality and specification requirements.
On-Site Account Representative AH GroupOn-Site Account RepresentativeBuffalo, NY$55,000–$60,000 / yearFull timeExceptional communication skills — written, verbal, phone, and in-person; this role requires confident, professional interaction with plant personnel, customer management, and external suppliers every day. Anticipate their needs, provide timely status updates on open parts, communicate transparently about delays, and build a relationship founded on reliability and accountability.