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The administrative structure of Eastern AHEC consists of an Executive Director, a Chief Administrative Officer, a Director of Fiscal Services, a Director of Information & Technology Services (ITS), a Director of Communication, a Director of Educational Support Services, and six Division Directors which includes; Quality Support Center, Public Health / ORPCE / and Student Services, Mental Health Education, Nursing and Allied Health Education (the approved provider unit), Continuing Medical Education / Dental / Pharmacy CE Education, Pharmacy Education and Library Services. Primary duties include responsibility for the organisation, planning, implementation, tracking, and monitoring of multiple program management activities, including conference arrangements, faculty travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines for the oversight of Eastern AHEC regional and statewide responsibilities.

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Position Details Position Information Job Title University Program Associate Position Number 955504 Vacancy Open to All Candidates Time-Limited No Department Homepage Advertising Department EASTERN AHEC ADMINISTRATION Division ECU Health/BSOM Classification Title 10300 University Program Associate Competency Level 2 - Journey Working Title University Program Associate Number of Vacancies 1 Full Time Equivalent (FTE) 1.000 Full Time or Part Time Full Time Recruitment Range $35,589 - $55,986 Anticipated Hiring Range $35,589 - $46,781 Salary Grade Equivalency NC09 Work Schedule M-F Work Hours 8am-5pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview Eastern Area Health Education Center (Eastern AHEC) is a private, nonprofit educational organization affiliated with East Carolina University (ECU). The mission of Eastern AHEC, in accordance with the Statewide AHEC Program, is to provide and support educational activities and services with a focus on primary care in rural communities and those with less access to resources to recruit, train, and retain the workforce needed to create a healthy North Carolina. Eastern AHEC functions in close collaboration with East Carolina University, and with the other NC University programs in Nursing, Allied Health, Public Health, Medicine, and Pharmacy, as well as other institutions of higher education. Eastern AHEC serves 23 counties in the eastern part of the state and is one of nine centers located in North Carolina. Governance is by a Board of Directors with representation from regional health care institutions, the community at large, and the community college system. Mental Health Education provides services to the five Area L counties as well as the 23 counties in our region. The administrative structure of Eastern AHEC consists of an Executive Director, a Chief Administrative Officer, a Director of Fiscal Services, a Director of Information & Technology Services (ITS), a Director of Communication, a Director of Educational Support Services, and six Division Directors which includes; Quality Support Center, Public Health / ORPCE / and Student Services, Mental Health Education, Nursing and Allied Health Education (the approved provider unit), Continuing Medical Education / Dental / Pharmacy CE Education, Pharmacy Education and Library Services. Job Duties The purpose of the position is to function as a Program Coordinator for Continuing Professional Development (CPD) events. This position is supervised by either the Director or Assistant Director of the CPD departments. Duties include assisting in the planning, development, and implementation of conferences, workshops, and symposia throughout the region as well as locally. Primary duties include responsibility for the organisation, planning, implementation, tracking, and monitoring of multiple program management activities, including conference arrangements, faculty travel arrangements, health professional credit awards, contracts, grants, correspondence, and timelines for the oversight of Eastern AHEC regional and statewide responsibilities. Position should function with minimal supervision and is required to consult with the director as appropriate for clarification or additional information. Must be able to make independent decisions as outlined by the director regarding program and faculty cancellations, along with implementing the notification process for each cancellation. This position will manage CPD events and will also be responsible for setting up and attending various planning meetings. In the performance of duties, this position will utilise excellent customer service skills, attention to detail, time management skills, problem-solving skills, organizational skills, and the ability to work in a self-directed and independent manner. This position will also use word-processing and database computer applications (Microsoft Office, including Word, PowerPoint, and Excel). When communicating frequently with all health care professionals, this position will utilise excellent oral and written communication skills. The duties of this position are as follows: Program & Administrative Coordination <ul><li>Serves as a primary point of contact for internal and external stakeholders, providing information, coordinating communications, and supporting public interaction related to programs and services. </li><li>Coordinates program logistics, including scheduling, travel arrangements, itineraries, and faculty coordination, and ensures all program components are confirmed and executed. </li><li>Prepares and manages administrative and program-related documentation, including correspondence, reports, educational and marketing materials, and vendor and speaker agreements. </li><li>Supports long-range program planning and implementation by organizing timelines, coordinating activities, and ensuring readiness for program delivery. </li><li>Assists with financial coordination for programs, including tracking income and expenses, processing invoices and reimbursements, and preparing documentation for fiscal review and payment. </li><li>Serves as a primary point of contact for internal and external stakeholders, providing information, coordinating communications, and handling sensitive or confidential information in accordance with established policies. </li></ul>Information / Records Administration<ul><li>Manages and maintains program-related records and documentation, including professional credit applications, travel reimbursements, honoraria, attendance records, evaluation summaries, and faculty data. </li><li>Ensures accuracy, completeness, and timely processing of records in accordance with program and organizational requirements. </li><li> </li></ul>Office Technology & Data Management<ul><li>Utilizes office technology and software applications to support program operations, including document preparation, communication, reporting, and data management. </li><li>Maintains and enters accurate data into the statewide registration system (CASCE) and other systems to support program tracking and reporting needs. </li><li> </li></ul>Budgeting & Purchasing<ul><li>Tracks program-related revenues and expenses and assists with budget monitoring from planning through completion. </li><li>Prepares financial documentation, including purchase orders, reimbursements, and final budget reconciliation for submission to Fiscal Affairs. </li><li> </li></ul>Other Duties<ul><li>Participates in special projects, grants, or work groups as assigned to support departmental initiatives. </li><li>Supports program implementation by monitoring timelines, coordinating with faculty, vendors, and stakeholders, and ensuring deadlines are met in fast-paced or high-demand situations. </li><li> </li></ul>A flexible work schedule and in-state travel may be needed on a limited basis to meet programming needs. This position is eligible for Flexible Work Arrangements (FWA) under the ECU FWA Policy. Minimum Education/Experience Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation None Preferred Experience, Skills, Training/Education <ul><li>Experience in a medical, human science, behavioral health, or education setting. </li><li>Working knowledge of the current health care environment. </li><li>Experience in the use of Microsoft Office with expertise in Word, Excel, PowerPoint, Outlook, and internet applications. </li><li>Excellent record-keeping skills. Able to input into multiple databases. </li><li>Able to work independently, prioritize multiple duties to meet specific deadlines, and work with minimal supervision. </li><li>Excellent interpersonal skills as well as excellent written and verbal communication skills. </li><li> </li></ul>License or Certification required by the Department None Special Instructions to Applicant <ul><li>Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. </li><li>If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). </li><li>Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. </li><li>Applicants must be currently authorized to work in the United States on a full-time basis. </li><li> </li></ul> Job Open Date 05/12/2026 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/21/2026 Open Until Filled No Quick Link for Direct Access to Posting Alternate option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications. Nondiscrimination Statement East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

East Carolina University

University Program Associate

Administrative Management

Administrative Skills

Behavioral Health

Billing

Budget Management

Budgeting

Communication Skills

Conference Management

Conferences

Consulting

Customer Support/Service

Data Entry

Data Management

Data Quality

Detail Oriented

Documentation

Establish Priorities

Event Management

Expense Tracking

Health Education

Health Science

Healthcare

Higher Education

Information Technology & Information Systems

Internet Application

Interpersonal Skills

Library and Information Science

Logistics

Marketing

Medicine

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

Nonprofit

Nursing

Operational Support

Organizational Skills

Pharmacy

Plan Meetings

Policy Development

Presentation/Verbal Skills

Primary Care

Problem Solving Skills

Program Planning

Project/Program Coordination

Project/Program Management

Psychiatry and Mental Health

Public Health

Purchase Orders

Purchasing/Procurement

Reconciliation

Record Keeping

Records Management

Reimbursement

Software Administration

Student Services

Technical Leadership

Time Management

Travel Planning

Word Processing

Writing Skills

IRecruitee

If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity . If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu.

Position Details Position Information Job Title University Program Associate - Advanced Position Number 931209 Vacancy Open to All Candidates Time-Limited No Department Homepage Advertising Department COLLEGE OF BUSINESS/GRADUATE PROGRAMS Division Academic Affairs Classification Title 10300 University Program Associate Competency Level 3 - Advanced Working Title University Program Associate - Advanced Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $35,589 - $63,978 Anticipated Hiring Range $50,000 - $55,000 Salary Grade Equivalency NC10 Work Schedule Monday - Friday Work Hours 8:00 a.m. - 5:00 p.m. Position Location (City) Greenville Job Category Staff - Professional Organizational Unit Overview Join the Pirate Nation! East Carolina University (ECU) is a Carnegie Doctoral University with high research activity. We are also a teaching institution that is renowned for academic excellence. As an R1 university, we make a significant investment in faculty research by providing support related to travel, technology, research databases, and development. We are one of the largest universities in North Carolina with almost 27,000 undergraduate and graduate students. Our main campus is in downtown Greenville, which is a rapidly expanding city and the predominant health, entertainment, financial, and educational hub of the eastern North Carolina region. In addition, many of our students come from rural communities with their own set of challenges and perspectives. The College of Business (COB) has been AACSB accredited for over 40 years. We offer BSBA, MBA, and MSA degrees and our School of Hospitality Management offers both a BS in Hospitality Management and an MS in Sustainable Tourism and Hospitality. Additionally, the Miller School of Entrepreneurship offers a BS in Entrepreneurship. We are one of the largest Colleges of Business in the state with approximately 4,200 undergraduate and 900 graduate students. To date, the COB has approximately 150 faculty members of the highest caliber, skilled in the scholarship of research, teaching, and application of knowledge. A strategic goal of the college is to create an environment where the faculty, staff, and students can thrive and be personally and professionally respected. Job Duties The University Program Associate reports to the Director within the Graduate Programs Office. The scope of the position extends from the College of Business to the entire University community. This position provides advanced administrative and operational leadership for the Arthur School by independently coordinating complex academic programs, managing graduate assistantship operations, and overseeing large-scale events and initiatives. The role exercises significant autonomy in financial and budget administration, including management of multiple state and foundation accounts, procurement, travel coordination, and compliance with institutional policies and procedures. The position also supervises graduate assistants, supports marketing and outreach efforts, and ensures effective execution of strategic programs that advance graduate education and organizational objectives of the College of Business. Minimum Education/Experience Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. License or Certification required by statute or regulation None Preferred Experience, Skills, Training/Education ECU experience and excellent computer skills, including proficiency with Microsoft Word, Excel, and Outlook is preferred. License or Certification required by the Department None Special Instructions to Applicant <ul><li>Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. </li><li>If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). </li><li>Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. </li><li>Applicants must be currently authorized to work in the United States on a full-time basis. </li><li>Unless otherwise identified in the applicable job posting and consistent with University policy, the University will principally employ individuals who reside in the State of North Carolina to the greatest extent practicable. As such, most positions at East Carolina University require employees to live and work in North Carolina (or live within a reasonable daily commuting distance from their duty station) after hire. Candidates should be prepared to relocate within a reasonable, agreed-upon time after an offer of employment has been made and accepted to meet this requirement. </li></ul> Job Open Date 04/21/2026 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 05/21/2026 Open Until Filled No Quick Link for Direct Access to Posting Alternate option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications. Nondiscrimination Statement East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/TTY) or ADA-Coordinator@ecu.edu. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S. Department for People Operations, Success, and Opportunity If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.

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University Program Associate East Carolina University

University Program Associate - Advanced East Carolina University

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