PERMANENT

FULL_TIME

ADAPTED_NOW

MONTH

The City of College Place is looking for a Deputy City Clerk/Events Coordinator to assist the City Clerk in the management and coordination of all issues relating to the activities of the Clerk’s Office regarding records management, public disclosure, contract tracking, and meetings of various boards and commissions; planning and execution of community events and the seasonal farmers market. Attends regular and special committee/commission meetings as assigned; perform an accurate recording of the proceedings and preparation of the minutes, using proper legislative terminology; and assists in the preparation and maintenance of associated packets and membership rosters.

The City of College Place is looking for a Deputy City Clerk/Events Coordinator to assist the City Clerk in the management and coordination of all issues relating to the activities of the Clerk’s Office regarding records management, public disclosure, contract tracking, and meetings of various boards and commissions; planning and execution of community events and the seasonal farmers market. Provide guidance to city staff entrusted with the city’s record keeping and archiving. Work is reviewed through conferences, reports and results obtained. SUPERVISION RECEIVED: Serves under the direction of the City Clerk SUPERVISION EXERCISED: Seasonal Interns and Event Volunteers ESSENTIAL FUNCTIONSDepending upon assignment, the incumbent may perform a combination of some or all of the following duties, which are a representative sample of the level of work appropriate to this class.  Events Responsibilities<ul><li>Under direction of the City Clerk, coordinate details and administer operations of City of College Place Annual Events and the College Place Farmers & Artisan Market.</li><li>Develop and maintain vendor relationships and encourage their participation in city market and events.</li><li>Assist Clerk in development of event sponsorship opportunity packages. Promote such packages to area businesses.</li><li>Manage administrative tasks related to implementation and operation of various assistance programs for farmer markets through state and federal governments.</li><li>Develop and manage marketing campaigns for all city events in compliance with executed sponsorship agreements.</li><li>Maintain City website content information relating to City Annual Events and Farmers & Artisan Market.</li><li>Recruit, train, supervise and evaluate volunteers for various events.</li><li>Act as City Liaison for community inclusive events organized by outside groups/organizations. </li></ul>Clerk Responsibilities<ul><li>Develop and implement plan to monitor and track contracts and franchise agreements to ensure departments are notified of expiration dates in time to review, modify, or cancel as necessary. </li><li>Provides administrative assistance for Clerk, Administrator and Mayor in areas of scanning, mailing preparation, archiving, travel arrangements, and community outreach support as assigned.</li><li>Attends regular and special committee/commission meetings as assigned; perform an accurate recording of the proceedings and preparation of the minutes, using proper legislative terminology; and assists in the preparation and maintenance of associated packets and membership rosters.</li><li>Perform meeting follow-up activities as needed, including publication and filing of ordinances, resolutions, contracts, easements, deeds, bonds, or other documents requiring follow up and tracking after legislative action.</li><li>Assist City Clerk in providing guidance to staff on public disclosure regulation.</li><li>Assist Clerk to ensure compliance with all relevant state and City legislation for handling, processing, and maintaining official records, legal and public notices, open meetings act, public disclosure, and records management.</li><li>Maintains website content information relating to Advisory Board meeting information, Public Records Requests and other City Clerk functions as assigned.</li><li>Assist in composing and issuing legal notices in compliance with State law.</li><li>Monitor and make recommendations regarding clerical services required to support the City’s advisory boards and commissions.</li></ul>General Reponsibilities<ul><li>Employees of the City of College Place are expected to model and foster the City’s core values: Open and Honest, Cooperation, Respect, Service, & Diversity. </li><li>Provide back up in the absence of City Clerk, and assist with duties as necessary in the absence of the Community Development Administrative Assistant, Accounting Clerk II or III.</li><li>Provide continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality customer service.</li><li>Perform other related duties as assigned.</li></ul>KNOWLEDGE REQUIRED: <ul><li>Applicable state, federal, and local laws, codes, and regulations.</li><li>Public speaking techniques.</li><li>Oral and written communication skills.</li><li>Public disclosure policy.</li><li>Principles and practices of maintaining and managing public records, public meetings, and legal notices.</li><li>Interpersonal skills using tact, patience, and courtesy.</li><li>City organization, operations, policies, and objectives.</li><li>Knowledge or interest in Lean performance techniques a plus. </li></ul>SKILLS/ABILITIES REQUIRED<ul><li>Maintain confidential and sensitive information. </li><li>Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; work independently with little direction, set priorities and meet critical time deadlines.</li><li>Excellent attention to detail and problem solving skills.</li><li>Strong organizational and planning skills.</li><li>Establish and maintain effective working relationships with diverse populations, co-workers and other agencies and work cooperatively with others as a member of a service-oriented team.</li><li>Perform administrative work using independent judgment, initiative and discretion.</li><li>Identify and utilize many sources of information for research purposes.</li><li>Produce clear, concise, and timely reports.</li><li>Assist in development and implementation of division goals, objectives, and priorities.</li><li>Analyze and assess event programs, policies, and operational needs and recommend resource allocation accordingly.</li><li>Read, interpret, apply and explain rules, regulation, policies and procedures.</li><li>Strong written communication skills, ensuring correct grammar, spelling, punctuation, and vocabulary. </li><li>Strong oral communication and presentation skills. </li><li>Conflict resolution and problem-solving skills. </li><li>Operate modern office equipment including personal computer equipment using standard or customized software application programs appropriate to assigned tasks.</li></ul>MINIMUM QUALIFICATIONS: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Two (2) years of increasingly responsible board or committee administrative support. Knowledge of and experience with the Washington State Public Records Act and Open Public Meetings Act. Detailed experience in large event development and planning. Proficient in MS Office. Equivalent combination of education and experience that will provide the necessary knowledge, skills, and abilities to be successful performing the essential functions of the job. Municipal government experience is preferred. Knowledge of virtual meeting software platforms is preferred. Bi-lingual English/Spanish is preferred. High school diploma or equivalent; college degree preferred.  LICENSE & OTHER REQUIREMENTS: Valid State of Washington driver’s license and driving record acceptable to our insurance provider. Position holder needs to follow adopted city personnel and safety policies. Ability to obtain Certified Municipal Clerk’s designation within 5 years of hire.Position holder is considered an essential employee and should live within half hour drive-time of 625 S. College Avenue, College Place.  WORKING CONDITIONS:  Environment The work is generally performed within an office environment, which may include an open cubicle office setting, as well as out-of-doors for market and events. Will require occasional trips to other city offices and other agency offices for business purposes, and in inclement weather. Lighting and temperatures indoor are typically adequate, and there are is little to no hazardous or unpleasant conditions caused by noise, dust, etc. The noise level in the indoor work environment is usually quiet to moderate. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies/procedures. Work outside of normal business hours is required for meetings and events. Physical Demands Indoor work is generally sedentary in nature, but may require standing and walking, and the ability to intermittently kneel down, stoop, bend at the waist, twist at the waist and reach, or sit for long periods of time. Operate a motor vehicle to visit various City and meeting sites. Must be able to read, write, and communicate clearly. Ability to lift, push, carry or pull materials and objects weighing up to 20 lbs. on occasion using proper lifting techniques. Operate standard equipment for assigned tasks. Good vision to read print and a computer screen. Ability to hear and speak to communicate in person, before groups, and over the telephone. Manual dexterity of hands and fingers to include repetitive keyboarding, grasping and reaching. Outdoor work requires some exertion such as climbing, walking over rough surfaces and loose material; crouching, bending, stooping and reaching; lifting of light to moderately heavy items. Work requires average physical agility and dexterity. The City of College Place is an Equal Opportunity Employer and is committed to recruiting and retaining a highly qualified and diversified work force. Women and minorities are strongly encouraged to apply.

City of College Place

Deputy City Clerk/Events Coordinator

Accounting

Administrative Skills

Analysis Skills

Board Meeting

Bond Market

City Administration

Communication Skills

Community Development

Community Support

Conferences

Conflict Resolution

Contract Management

Customer Support/Service

Detail Oriented

Driver's License

Easements

English Language

Establish Priorities

Event Management

Federal Government

Government

Hardware Virtualization

High School Diploma

Insurance

Interpersonal Skills

Lean Manufacturing

Legal

Mail Processing

Maintain Compliance

Marketing Campaign

Microsoft Office

Multilingual

Multitasking

Office Equipment

Operational Improvement

Organizational Skills

PC (Personal Computer) Systems

People Management

Presentation/Verbal Skills

Problem Solving Skills

Process Development

Program Evaluation

Public Policy

Publications

Record Keeping

Records Management

Regulations

Regulatory Compliance

Resource Management

Safety/Work Safety

Spanish Language

Staff Policies

State Government

State Laws and Regulations

Team Player

Time Management

Travel Planning

Vendor/Supplier Relations

Virtualization Software

Volunteer Management

Writing Skills

monster

OTHER

FEED

UNKNOWN

Reserves must attend the Reserve Academy (or equivalent) which would include Civil liabilities and a demonstrated proficiency with firearms before being authorized to carry a firearm. All new Reserves are on minimum one-year probation and must complete a Reserves Academy before being upgraded to a Regular Reserves position.

WHAT ARE SHERIFF'S RESERVES?(Umatilla County Sheriff's Office) The purpose of the Sheriff's Reserves is to support and supplement the Criminal Division of the Umatilla County Sheriff's Office. The Reserves operate under the policy and procedures as set forth in the UCSO Policy and Procedures Manual. The UCSO Reserves program is a volunteer program and is non-paid. The program requires a minimum of 16 hours per month, but more is expected from all members. Reserves must attend the Reserve Academy (or equivalent) which would include Civil liabilities and a demonstrated proficiency with firearms before being authorized to carry a firearm. Carrying a badge and/or a firearm off duty is prohibited without the written permission of the Sheriff. All members are required to attend the basic Reserves academy, and other training when available, if no previous LE experience. To maintain the highest standard all applicants must pass standardized POST test administered by Sheriff's Office. The applicants will have background checks including traffic and criminal records, medical and a psychological test. Personal contact with references will be made for more information. All new Reserves are on minimum one-year probation and must complete a Reserves Academy before being upgraded to a Regular Reserves position. Recruit and Regular Reserves work with other officers at all times. Reserves may make it to Solo Reserves status after the required hours and training has been accomplished. (Can be done in 2-3 years) The Reserves Program is a self-supporting organization, which gains its entire funding through security work. The bulk of that work is done during the Pendleton Round-Up and Hermiston Pro Rodeo. Security work is done only for Non-Profit organizations. The Reserves Fund pays for uniforms, equipment, ammunition, supplies, and vehicles used by the Reserves. The individual Reserve is responsible for his/her own firearms, duty belt and other miscellaneous items. (This could exceed $1000.00) The UCSO Sheriff's Reserves are a group of individuals used to supplement and enhance the regular Criminal Division Deputies, not replace them. We are always under the command and control of the Sheriff of Umatilla County.

Umatilla County

SHERIFF'S RESERVES - VOLUNTEER UNPAID

Ammunition Management

Firearms Experience

Funding

Nonprofit

Talent Acquisition

Work with senior functional subject matter experts, committees, workgroups, improvement projects, and process development teams to identify and manage significant changes in the way employees will integrate MHV in the fabric of care and the Patient-Centered Medical Home. Establish and manage communications plans throughout all levels of the organization that identify target audiences, appropriate messages, activities, and resources needed for effective communication, plan change management that incorporate multiple channels to manage expectations and disseminate project progress.

Summary You will serve as a Communications Specialist with the Associate Chief of Staff Primary Care services located in Walla Walla, Washington. Qualified applicants will begin to be referred to the hiring manager on Friday, May 15th, 2026. After that applicants will only bereferred to the hiring manager upon request from the hiring manager. This position will remain open to the closing date unless the position is filled, in which case the announcement will be closed. Learn more about this agency Duties Help Oversee the MyHealtheVet (MHV) presence and web content and lead innovations to keep facilities MVH on the cutting-edge. Develop multimedia campaign materials (e.g., printed articles, brochures, videos) to inform MHV's target population. Create and deliver presentations to inform the public aboutMHV's Health Programs, products, capabilities, and health care issues. Act as technical expert and lead the facility's efforts to integrate MHV and Secure Messaging (SM) among healthcare providers and patients and trouble shoot and resolve user issues. Possess interpersonal communication skills to deal with Veterans who are difficult, hostile, or distressed, to be able to negotiate, and to interact with co-workers, supervisors, and high-level management. Establish and manage communications plans throughout all levels of the organization that identify target audiences, appropriate messages, activities, and resources needed for effective communication, plan change management that incorporate multiple channels to manage expectations and disseminate project progress. Work with senior functional subject matter experts, committees, workgroups, improvement projects, and process development teams to identify and manage significant changes in the way employees will integrate MHV in the fabric of care and the Patient-Centered Medical Home. Maintain liaisons with management and MHV national coordinators in conference calls and discussion groups to ensure correct, current, and accurate portrayal of information is provided to meet objectives. Generate and evaluate a variety of reports on a daily, monthly, or quarterly basis, including but not limited to the areas such as panel sizes, team assignments, enrollment capacity, and current capacity. Establish, design, and manage the training plans and perform needs assessments within the project relative to functional and training needs and project effectiveness. Perform other duties as assigned. Work Schedule: Monday through Friday, 7:30 AM to 4:00 PM. Telework: This position may be authorized for telework. Ad-hoc telework is defined as situational telework approved on a case-by-case basis. Examples of situational or ad-hoc telework include telework because of inclement weather, doctor appointment, or special work assignments. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Communications Specialist/PD801960 Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive (CSI): Not authorized. Permanent Change of Station (PCS):Not authorized. Requirements Help Conditions of employment <ul><li>You must be a U.S. Citizen to apply for this job </li><li>Selective Service Registration is required for males born after 12/31/1959 </li><li>Subject to background/security investigation </li><li>Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued dentification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. </li><li>Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). </li><li>5 CFR § 330.502 - General restriction on movement after competitive appointment applies. </li></ul>As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: <ul><li>your performance and conduct; </li><li>the needs and interests of the agency; </li><li>whether your continued employment would advance organizational goals of the agency or the Government; and </li><li>whether your continued employment would advance the efficiency of the Federal service. </li></ul>Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement, 05/29/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS-09 grade at any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: <ul><li>Specialized Experience: You must have one year of specialized experience equivalent to at least the GS-09 level or pay band in the Federal service that includes performing the following duties: oversee an online patient Healthcare portal's presence and web content and lead innovations to keep facilities portal on the cutting-edge; develop multimedia campaign materials (e.g., printed articles, brochures, videos) to inform a targeted population; create and deliver presentations to inform the public about Health Programs, products, capabilities, and health care issues; act as technical expert and lead the facility's efforts to integrate their online patient portal and Secure Messaging (SM) among healthcare providers and patients and trouble shoot and resolve user issues; possess interpersonal communication skills to deal with patients who are difficult, hostile, or distressed, to be able to negotiate, and to interact with co-workers, supervisors, and high-level management; establish and manage communications plans throughout all levels of the organization that identify target audiences, appropriate messages, activities, and resources needed for effective communication, plan change management that incorporate multiple channels to manage expectations and disseminate project progress; work with senior functional subject matter experts, committees, workgroups, improvement projects, and process development teams to identify and manage significant changes in the way employees will integrate the online patient portal in the fabric of care and the Patient-Centered Medical Home; maintain liaisons with management and national online health portal coordinators in conference calls and discussion groups to ensure correct, current, and accurate portrayal of information is provided to meet objectives; generate and evaluate a variety of reports on a daily, monthly, or quarterly basis, including but not limited to the areas such as panel sizes, team assignments, enrollment capacity, and current capacity; and establish, design, and manage the training plans and perform needs assessments within the project relative to functional and training needs and project effectiveness. OR,</li><li>Education (TRANSCRIPTS REQUIRED): I have completed Ph.D. or equivalent doctoral degree OR 3 full years of progressively higher-level graduate education leading to such a degree OR LL.M., if related that directly relates to the position. </li></ul> You will be rated on the following Competencies for this position: Communications and Media Customer Service Organizational Awareness Organizational Performance Analysis Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: Work is primarily sedentary, but may require periods of standing during presentations, briefings, speeches, health fair activities, etc., although some slight physical effort may be required. Work Conditions: Work is performed in an office setting with adequate lighted and climate-controlled office. May require occasional travel. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education A transcript must be submitted with your application if you are basing all or part of your qualifications on education. Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Additional information Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution. Help A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits. Review our benefits Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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Deputy City Clerk/Events Coordinator City of College Place

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