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Accounts Payable Specialist

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

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Accounts Payable Specialist Job Summary - Vaco has partnered with a growing construction company and they have an opening for an Accounts Payable Specialist to handle high volume invoice processing and vendor billing.  Experience in high-volume invoicing is a must.  Client is offering healthy benefits and hybrid work model after training.     Responsibilities:<ul><li>Accounts payable processing for multiple vendor accounts</li><li>High volume invoice processing</li><li>Heavy data entry</li><li>Compiling financial reports based on data entry</li><li>Vendor billing and communication</li><li>Fixing payment issues with regards to incorrect statuses</li><li>Improve accounts payable operations through process enhancements</li></ul> Qualifications:<ul><li>3+ years of accounts payable experience</li><li>High volume invoice processing experience</li><li>Must me comfortable working overtime during busy times</li><li>Construction accounting is a plus</li><li>Experience with Sage Intact is a major plus.</li><li>Excellent communication skills</li><li>Superior customer service skills.</li></ul> Schedule:<ul><li style="margin:0in">8 hour shift </li><li style="margin:0in">Overtime </li><li style="margin:0in">Weekends as needed </li></ul><div style="margin-bottom:0in;margin-left:0in;margin-right:0in;margin-top:0in"> Benefits Include:<ul><li>Competitive Compensation</li><li>Health Insurance</li><li>Dental Insurance</li><li>Vision Insurance</li><li>Paid Vacation</li><li>Paid Holidays</li><li>401(k) with Company Match program</li><li>Company paid Life Insurance</li><li>Company paid Short & Long-Term Disability Insurance</li><li>Employee Discounts (Pet Insurance, Daycare, Cell Phone Service, Travel and more)</li></ul></div><div>Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.</div><div><h3>EEO Notice </h3>Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .Vaco by Highspring also wants all applicants to know their rights that <a href="https://www.eeoc.gov/poster" rel="noopener nofollow noreferrer" target="_blank">workplace discrimination is illegal</a>. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.</div><div><h3>Privacy Notice</h3>Vaco by Highspring and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco by Highspring”) respects your privacy and are committed to providing transparent notice of our policies. <ul><li>California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees <a href="https://www.vaco.com/privacy/#ccpa" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Virginia residents may access our state specific policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of all other states may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>. </li><li>Canadian residents may access our policies in English <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a> and in French <a href="https://www.vaco.com/privacy-policy-fr/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li><li>Residents of countries governed by GDPR may access our policies <a href="https://www.vaco.com/privacy/" rel="noopener nofollow noreferrer" target="_blank">here</a>.</li></ul></div><div><h3>Pay Transparency Notice</h3> Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:<ul><li>the individual’s skill sets, experience and training;</li><li>licensure and certification requirements;</li><li>office location and other geographic considerations;</li><li>other business and organizational needs.</li></ul>With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.</div>

Vaco provides expert consulting, permanent placement, executive search and strategic stafﬁng for companies around the world, in the areas of accounting, ﬁnance, technology, healthcare, operations, administration and more. As a premier talent solutions ﬁrm, Vaco connects people to their dream jobs and helps leading companies ﬁnd talent to grow their business. Since its founding in 2002, Vaco has grown to more than 35 ofﬁces across the globe, 700+ employees, more than 3,000 consultants and $450M in revenue. Vaco has been named to Inc. magazine’s list of the fastest-growing private companies for past 11 years and is dedicated to developing long-term relationships, life-long careers and creative client solutions.

Vaco LLC

Accounts Payable Specialist (Hybrid)

Accounting

Accounts Payable

Billing

Cellular Telephone

Childcare

Communication Skills

Construction

Customer Support/Service

Data Entry

Dental Insurance

Disability Insurance

English Language

Financial Reporting

Hair Styling

Health Insurance

Insurance

Life Insurance

Operational Improvement

Operations Processes

State Laws and Regulations

Vision Plan

Vaco, LLC

Accounting Specialist

Receive, sort, review, and enter all Accounts Payable invoices into the accounting software, reconciling expenses, credit cards and corporate accounts, including, but not limited to, resolving discrepancies, billing issues and exceptions with vendors. A results-driven Payroll and Accounting Specialist will oversee the daily accounting functions, provide support to our multi-entity personnel, and contribute to the financial strength and growth of the businesses.

Boyle Construction Inc. prides itself on building better together for over 48 years. Our employees are part of the growing Boyle family in its third generation of leadership. We invest in our employees’ careers and strive to provide opportunities to meet your career goals. Our long-term employees enjoy mentoring new staff to learn the Boyle way of building relationships and striving for the highest customer satisfaction. We know our employees are the front line for our business, and the reason clients keep calling us back. We want to support our team in every way possible for an excellent work environment. Our team members are proud to work at Boyle because we operate with transparency and integrity, simply put we do the right thing to ensure client satisfaction. We live, work, and play in our region and we are committed to giving back to build a stronger community for our families. Our mantra Built Better means what it says — quality construction services for 48 years and counting. Come join the Boyle team! Payroll and Accounting Specialist This position reports to the Vice President of Finance. In this role the Payroll and Accounting Specialist will manage the payroll process, ensuring that employees are paid accurately and on time, adhering to all relevant labor laws and industry standards. Whilst supporting the financial operations for J. Dylan Concrete Inc, Lehigh Concrete Technologies LLC, and Tactical Partners, LLC. Ensuring accurate financial reporting, compliance, and strategic financial planning across all entities. A results-driven Payroll and Accounting Specialist will oversee the daily accounting functions, provide support to our multi-entity personnel, and contribute to the financial strength and growth of the businesses. Essential Duties and Responsibilities: include, but are not limited to the following:Payroll Processing (all entities)<ul><li>Accurately processes payroll for hourly and salaried employees for multiple entities.</li><li>Ensures that overtime, Paid Time Off (PTO), bonuses, and employee deductions are correctly applied.</li><li>Ensure that employees are paid correctly via direct deposit or checks.</li><li>Handle pay discrepancies timely, issuing corrections if necessary.</li><li>Participate in audits of payroll records, resolving any issues if discovered.</li><li>Address employee inquiries regarding payroll issues or discrepancies.</li><li>Assist in the preparation of year-end reports, including W-2 forms, and handle related filings.</li><li>Maintain a secure and confidential payroll database.</li><li>Pay in accordance with union and prevailing wage rates where applicable.</li><li>Calculate and pay union fringes and dues where applicable.</li></ul>Time Tracking and Attendance (all entities)<ul><li>Ensures all timecards are submitted for all employees weekly.</li><li>Review and verify employee work hours and timecards for accuracy.</li><li>Resolve discrepancies in timekeeping records.</li><li>Provide guidance on timecard codes.</li><li>Work with Director of People and Culture regarding end of year PTO payout, rollover, and employee lost claims.</li></ul>Compliance (all entities)<ul><li>Ensure payroll complies with federal, state, and local tax laws as well and any project-specific requirements.</li><li>Stay updated on changing labor laws, taxes, and regulations affecting payroll.</li><li>Generate certified payroll reports when applicable.</li></ul>Accounting (J. Dylan Concrete Inc, Lehigh Concrete Technologies LLC, & Tactical Partners LLC)<ul><li>Manage the daily accounting tasks, such as accounts payable, accounts receivable, and general ledger activities, ensuring they are completed accurately and timely.</li><li>Receive, sort, review, and enter all Accounts Payable invoices into the accounting software, reconciling expenses, credit cards and corporate accounts, including, but not limited to, resolving discrepancies, billing issues and exceptions with vendors.</li><li>Gather invoices and distribute checks resulting from periodic check runs after verifying that all required documents have been received by vendors.</li><li>Manage accounts receivables to ensure accurate and timely invoicing and collection of accounts receivable balances. While maintaining accurate records and documentation for all transactions.</li><li>Reconcile accounts receivable ledger to ensure all payments are properly posted.</li><li>Investigate and resolve billing discrepancies or misapplied cash transactions.</li><li>Prepare reports on accounts receivable status and aging to management on a regular basis.</li><li>Set up projects and maintain all data throughout the life of the project.  </li><li>Support all Project Managers with AIA contract documents, change orders and miscellaneous administration support as needed. </li><li>Prepare the monthly, quarterly, and annual financial statements, ensuring accuracy and compliance with generally accepted accounting principles (GAAP).</li><li>Perform the closing process for accounting periods, ensuring all transactions are correctly recorded and reconciled.</li><li>Oversee compliance with company policies, procedures, and accounting standards.</li><li>Prepare ad-hoc financial reports and analysis for management, identifying variances, cost-saving opportunities, and areas for improvement.</li></ul> Qualifications and Other Skills and Abilities:<ul><li>Bachelor’s degree in accounting, finance, or a related field.</li><li>Minimum of 5 years of experience in an accounting and payroll processing role with similar job duties. Construction background and experience preferred.</li><li>Strong understanding of GAAP, financial reporting, and internal controls.</li><li>Excellent analytical and problem-solving skills.</li><li>Must have excellent verbal and written communication skills.</li><li>Must be detail-oriented with strong organizational skills.</li><li>Must be able to manage multiple tasks and have excellent follow-up skills</li><li>Ability to work independently or collaboratively with other departments</li></ul><ul><li>Familiarity with prevailing wage, certified payroll, union/non-union payroll, and job-specific rate structures.</li><li>Knowledge of federal, state, and local payroll regulations and labor laws</li><li>Viewpoint Vista experience is a plus.  Knowledge of working with 3rd party payroll processor, such as iSolved, a plus but not required.</li><li>Must maintain a high level of confidentiality when handling payroll, employee data, and financial records; a strong commitment to ethical and professional standards are required.</li></ul> Essential Physical Requirements and Working Conditions:<ul><li>Ability to sit or stand in a stationary position for approximately seventy-five (75%) percent of a workday.</li><li>Ability to bend and lift 30 lbs.</li><li>Optional visits to jobsites require limited exposure to an environment which may include fumes, odors, chemicals, sawdust, and ash.</li></ul> We are an Equal Employment Opportunity employer, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, national origin, military service, genetic information, or any other characteristic protected by federal, state, or local laws.    Employment Type: Full Time Years Experience: 5 - 10 years Bonus/Commission: No

Boyle Construction

Accounting Close

Accounting Policies

Accounting Software

Accounting Standards and Regulations

Accounts Receivable

Accounts Receivable Management

Ad Hoc Financial Modeling

Administrative Skills

Air Intelligence Agency (AIA)

Analysis Skills

Business Growth

Change Requests/Orders

Concrete

Corporate Policies

Cost Control

Credit Cards

Customer Satisfaction

Detail Oriented

Documentation

Finance

Financial Analysis

Financial Compliance

Financial Operations

Financial Planning

Financial Statements

Follow Through

General Ledger Accounting

Generally Accepted Accounting Principles (GAAP)

Industry Standards

Leadership

Lift/Move 30 Pounds

Local Tax

Maintain Compliance

Mentoring

Multitasking

Operational Support

Organizational Skills

Payroll Accounting

Payroll Administration

Payroll Management

People Management

Performance Reviews

Physical Demands

Presentation/Verbal Skills

Problem Solving Skills

Process Management

Reconciliation

Record Keeping

Regulations

Reporting Skills

State Tax

Strategic Planning

Tax Regulations

Team Building

Time Management

Writing Skills

iHire

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