Company ConfidentialLegal Administrative Assistant Company ConfidentialLegal Administrative AssistantPittsburgh, PAFull timePrepares documents for mailing/delivery (i.e., U.S. mail, overnight delivery, UPS, courier).Participates in cultivation of client relationships by becoming familiar with the case/matter which provides for better service to the client and aids assignments in better preparing for client meetings. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.
Senior LIFEAccounts Payable/Payroll Processor Senior LIFEAccounts Payable/Payroll ProcessorJohnstown, PennsylvaniaOverview: Senior LIFE is an innovative home and community based Medicare and Medicaid funded program which provides all-inclusive healthcare services and support to seniors living in the community. Our team is committed to partnering with our seniors to remain at home through promoting open communication and shared decision making while providing excellent care and services.
UPMCNewAdministrative Assistant, Senior UPMCAdministrative Assistant, SeniorPittsburgh, PADevelops and sends correspondence on behalf of department and department head (i.e., draft and send meeting minutes, draft and send meeting events). Responsibilities: Provides input to presentations and other department/supervisor work (i.e., supervisor provides general thought and ee will draft more material based on initial ideas).
Aerotech, Inc.Mechanical Manufacturing Engineer Aerotech, Inc.Mechanical Manufacturing EngineerPittsburgh, PAFull timeAssist with the physical layouts of manufacturing cells and assembly areas and acquires information and prepares feasibility studies or justifies purchase or building of new equipment. Confer with workers in other departments such as sales, marketing, engineering and administration to provide technical information and implementation of operating procedures and to resolve system malfunctions.
Saint Vincent CollegeAdminstrative Assistant Saint Vincent CollegeAdminstrative AssistantLatrobe, PAPosition Adminstrative Assistant Location Saint Vincent College Full-TimePart-Time Full-Time Shift -not applicable- ExemptNon-Exempt Non-Exempt Description Position Title Administrative Assistant for the Office of Philanthropy and Alumni RelationsReports to Vice President Philanthropy and Alumni RelationsSupervises work study if applicablePrimary function Provides general office clerical and administrative support for the Office of Philanthropy and Alumni RelationsRequired QualificationsEducation A high school or college degreeExperience Experience in a professional office environment requiring demonstrated proficiency in word processing spreadsheet preparation data base development record keeping file maintenance computer applications information management written and verbal communication and interpersonal relations. Essential dutiesServe as the Administrative Assistant for the Vice President for Philanthropy & Alumni Relations and other department staff to meet organizational needs of the Office by overseeing office operations maintaining schedules reserving meeting rooms and setting appointments with both on campus and off campus constituents.
UPMCNewAdmin Assistant - Intermediate (Adolescent Medicine) UPMCAdmin Assistant - Intermediate (Adolescent Medicine)Pittsburgh, PAThis role will have an opportunity to work with adolescents and young adults aged 12-25, supporting a diverse range of patient populations across multiple programs and locations. May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing.
duquesne universityNewAdministrative Assistant, Clinical Faculty 1 - College of Osteopathic Medicine duquesne universityAdministrative Assistant, Clinical Faculty 1 - College of Osteopathic MedicinePittsburgh, PACollaborates with the Clinical Affairs and BiomedicalAffairs departments' staff and faculty, medical education department, medicalregistrar, students, and others in the COM (and at clinical sites whereapplicable) to ensure timely and accurate communication regarding studentschedules, assignments, clinical curriculum, evaluations, assignments, andgrading . This highly skilledparaprofessional position requires the exercise of considerable initiative,independent judgment, high-level administrative work, and discretion to supportand facilitate the role of the Clinical Affairs Faculty and the ClinicalAffairs Department.
Howard Hanna Real EstateNewAdministrative Assistant Howard Hanna Real EstateAdministrative AssistantPittsburgh, PADuties & Responsibilities: Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
University of PittsburghAdministrative Assistant University of PittsburghAdministrative AssistantPittsburgh, PA435270true435270false Submission for the position Administrative Assistant - Job Number 26001124false435270false true Administrative Assistant UPCI Basic Research Administration Pennsylvania-Pittsburgh 26001124. Incumbent will act professionally often as the first contact with visitors, domestic and international PITT and UPMC professionals and staff.
CareerscapeAdministrative Assistant CareerscapeAdministrative AssistantPittsburgh, PA$18–$22 / hourTemporaryThe successful candidate will work closely with staff members to maintain efficient workflows and assist in various tasks as needed. The Administrative Assistant will be responsible for managing correspondence, scheduling meetings, and maintaining office supplies.
Lenape Wellness CenterOffice Administrative Assistant Lenape Wellness CenterOffice Administrative AssistantFord City, PennsylvaniaThis role plays a crucial part in the overall success of our organization by assisting in daily office tasks and ensuring smooth communication between team members. Lenape Wellness Center is seeking a detail-oriented and organized Office Administrative Assistant to join our team.
A-1 Van Services IncAdministrative Assistant A-1 Van Services IncAdministrative Assistantpittsburgh, PAThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
Pasona NANewAdministrative Assistant Pasona NAAdministrative AssistantPittsburgh, PA$50,000–$70,000 / yearA global company is seeking an experienced Administrative Assistant to provide high-level administrative and operational support in a fast-paced office environment. The ideal candidate is highly organized, detail-oriented, proactive, and able to manage multiple priorities while maintaining professionalism and confidentiality.
Carnegie Mellon UniversityExecutive Administrative Assistant - College of Engineering - Civil and Environmental Engineering Carnegie Mellon UniversityExecutive Administrative Assistant - College of Engineering - Civil and Environmental EngineeringPittsburgh, PAManage the full lifecycle of faculty searches, including: • Posting and managing positions in Interfolio • Coordinating search committee meetings & meeting minutes • Managing applicant data and materials • Scheduling and facilitating virtual & on-campus interviews • Serving as primary liaison between candidates and the university • Lead and coordinate faculty onboarding processes, including appointment documentation, workspace and system access coordination, visa/work authorization processing (as applicable), orientation scheduling, and cross-departmental coordination to ensure a seamless transition for new faculty. • Lead planning and execution of key departmental events and initiatives, including: • Annual faculty & staff retreat • Monthly faculty and staff meetings • Annual state of the department presentation • Visits by domestic and international delegates • Annual faculty reporting processes • Operate with a high degree of autonomy, exercising sound judgment and discretion.
LanceSoft IncAdministrative Assistant II LanceSoft IncAdministrative Assistant IIPittsburgh, PAFull timeJob Details: Job Title: Administrative Assistant II Location: Pittsburgh PA 15272 Duration: 12+ Months Hybrid Role: Minimum 3 days in office per week; in-office days fluctuate based on current events and programs. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); experience with SharePoint, intranet platforms, or basic website updates is a plus.
FASTSIGNS #290201Office Coordinator Administrative Assistant FASTSIGNS #290201Office Coordinator Administrative AssistantPittsburgh, PA$19–$24 / hourYou will be intimately involved in the success of the center—assisting with business plans, managing accounts receivable, and ensuring our "Field Generals" and "Production Artists" have exactly what they need to succeed. At FASTSIGNS/Pittsburgh, we don't just make signs; we manage complex projects from concept to installation.
Marshall DenneheyLegal Administrative Assistant – 5+ Yrs Experience – Health Care/Medical Malpractice - Pittsburgh, PA. Marshall DenneheyLegal Administrative Assistant – 5+ Yrs Experience – Health Care/Medical Malpractice - Pittsburgh, PA.Pittsburgh, PACandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
Marshall DenneheyLegal Administrative Assistant – 2-4 Yrs Experience - Casualty - Pittsburgh, PA Marshall DenneheyLegal Administrative Assistant – 2-4 Yrs Experience - Casualty - Pittsburgh, PAPittsburgh, PACandidates must have proven track record of organization skills, possess excellent typing skills, possess a keen eye for detail, and have the ability to prioritize, multitask, and work in a team environment. Transcribe dictation utilizing dictation system (BigHand), occasionally prepare correspondence on own initiative for approval of lawyer and prepare legal documents as required.
BelcanNewAdministrative Assistant II BelcanAdministrative Assistant IIPittsburgh, PAJob Title: Administrative Assistant II Pay Rate: $25hr Location: Pittsburgh, PA Area Code: 412 ZIP Code: 15272 Start Date: Right Away Keywords: #PittsburghJobs; #AdministrativeAssistantJobs; Benefits: On the job training, with cross training for other skilled positions and opportunities for advancement. * Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams); experience with SharePoint, intranet platforms, or basic website updates is a plus.
Quintech Electronics & Communications IncProduction Department Assistant Quintech Electronics & Communications IncProduction Department AssistantIndiana, PAFull timeQuintech Electronics & Communications, Inc. is seeking a Production Department Assistant whose primary responsibilities will include providing support to production and scheduling through data entry and job entry processes ensuring reorder points are constantly reviewed. Must have knowledge of typical business operations and working use of a variety of office equipment and software applications such as word processing, spreadsheets, and database software (MSWord, Excel, Outlook, etc.).
Duquesne UniversityAdministrative Assistant - Temporary Staffing Pool Duquesne UniversityAdministrative Assistant - Temporary Staffing Poolpittsburgh, PASalary Minimum of 16.00 per hour but mayvary based on experience andor specialized needs of assignedarea Location Department based Position Status Full-time35 hours temporary and Part -time temporary positions Hours Varied FLSA Status Non-exemptPOSITION SUMMARYThe Administrative Assistant assists withdepartment based administrative needs. The length of the temporary assignment mayvary based on the assigned departments needs i.e. one week to several weeksor months based on operational need.