UNKNOWN

FEED

Key Responsibilities: Perform the role of Executive Assistant to the CEO . Native-level proficiency in both English and Korean .

About the job Executive Assistant Department: Planning/General Affairs Key Responsibilities: <ul><li>Perform the role of Executive Assistant to the CEO </li><li>Manage the CEO's personal schedule </li><li>Accompany the CEO on business trips as needed </li><li>Translate or interpret documents </li><li>Participate in meetings and take minutes </li><li>Proficient in using PPT and Excel </li></ul>Qualifications: <ul><li>Experienced candidate preferred </li><li>Native-level proficiency in both English and Korean </li><li>Must be able to drive during business trips </li></ul> Work Location: Flexible

DHD Consulting

Executive Assistant

English Language

Executive Assistant Skills 

Korean Language

Meeting Minutes

IRecruitee

The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing. Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management.

YEAR

Provide high-level administrative and operational support to senior leaders within the commercial organization. This role is responsible for optimizing executive effectiveness through proactive calendar management, strategic travel coordination, meeting preparation, expense management, project coordination, and support of sales initiatives. The ideal candidate thrives in a fast-paced environment, anticipates leadership needs, and serves as a trusted business partner to executives across Sales, Business Development, and Marketing.Essential Job Responsibilities Include:<ul><li>Serve as a strategic administrative partner for Sales Leadership, enabling executives to operate efficiently and effectively.</li><li>Manage day-to-day business activities for assigned executives, including complex calendar management, prioritization of meetings, and coordination across multiple time zones.</li><li>Arrange detailed travel itineraries, meeting logistics, and communications for internal and external meetings, conferences, and client events.</li><li>Partner with internal teams, including Marketing and Corporate Support to coordinate meetings, broker events, and conferences.</li><li>Provide onsite support for commercial events, conferences, and leadership meetings as needed.</li><li>Prepare executive materials including presentations, Salesforce reports, event reports, and follow-up action items.</li><li>Track deliverables and action items from leadership meetings to ensure timely completion and alignment with business priorities.</li><li>Manage professional communications on behalf of executives.</li><li>Assist in preparing proposals, broker presentations, and other sales support materials in partnership with business stakeholders.</li><li>Process and complete expense reports in accordance with company policies and deadlines.</li><li>Coordinate and support special projects, project timelines, and key deliverables for the commercial leadership team.</li><li>Facilitate communication between internal departments and external broker or client partners, maintaining professionalism, confidentiality, and strong relationship management.</li><li>Maintain awareness of executive priorities and proactively identify scheduling conflicts, urgent matters, and follow-up needs.</li><li>Handle confidential business information with a high level of discretion and professionalism.</li><li>Provide backup support to other administrative team members as needed.</li><li>Perform additional duties and special assignments as required.</li></ul>Required Skills / Experience:<ul><li>5+ years of executive administrative support experience, preferably supporting leaders in Sales, Business Development, or Commercial Operations.</li><li>Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.</li><li>Experience with Concur for travel and expense reporting.</li><li>Proven ability to manage multiple executive calendars and priorities across a remote, fast-paced environment.</li><li>Strong organizational skills with exceptional attention to detail and the ability to manage multiple competing priorities.</li><li>Excellent verbal and written communication skills with the ability to draft professional executive correspondence.</li><li>Strong interpersonal skills and ability to build collaborative relationships with executives, internal stakeholders, brokers, and external partners.</li><li>Demonstrated ability to maintain confidentiality and exercise sound judgment.</li><li>High level of initiative, adaptability, and proactive problem-solving skills.</li><li>Ability to anticipate leadership needs, think ahead, and independently manage work with minimal supervision.</li><li>Project coordination experience with the ability to track deadlines and follow through on deliverables.</li><li>Professional presence with a service-oriented mindset and strong executive support acumen.</li></ul>Preferred Skills/Experience:<ul><li>Bachelor's degree preferred.</li><li>Experience with Salesforce or other CRM platforms preferred.</li></ul>Based on relevant market data and other factors, the anticipated hiring range for this role is $68,000 to $78,000 annually. Final compensation rates will be determined based on various factors, including but not limited to experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible. Incentive amounts will vary by individual and business goals.We are committed to fair and equitable compensation practices. The final salary offered to the selected candidate may vary from the posted range due to individual qualifications. Our goal is to ensure that all teammates are compensated fairly and competitively based on their contributions to our organization.RxBenefits is also committed to providing best in class benefits to our teammates. We offer a robust total rewards package that includes:<ul><li>Remote first work environment</li><li>Choice of a HDHP or PPO Medical plan, we pay 100% of the premium for the HDHP for you and your eligible family members</li><li>Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance that we also pay 100% of premiums (for your family too on Dental and Vision)</li><li>Additional buy-up options for Short- and Long-Term Disability and Life Insurance</li><li>401(k) with an employer match up to 3.5% available after 60 days</li><li>Community Service Day to give back and support what you love in your community</li><li>10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving plus a floating holiday to use as you like</li><li>Reimbursements for high-speed internet, we'll send you a computer and monitors to help you do your best work</li><li>Tuition Reimbursement for accredited degree programs</li><li>Paid New Parent Leave that can be used for adoption or birth</li><li>Pet insurance to protect your furbabies</li><li>A robust mental health benefit and EAP service through Spring Health to support you when you need it most</li></ul>RxBenefits provides equal opportunities for everyone who works for us and everyone who applies to join our team, without regard to sex or gender, gender identity, gender expression, age, race, religious creed, color, national origin, ancestry, pregnancy, physical or mental disability, medical condition, genetic information, marital status, sexual orientation, any service, past, present, or future, in the uniformed services of the United States (military or veteran status), or any other consideration protected by federal, state, or local law.

RXBenefits

Executive Assistant - Commercial

Administrative Skills

Broadband

Brokerage

Business Development

Calendar Management

Channel Strategies

Communication Skills

Community and Social Services

Conferences

Corporate Policies

Detail Oriented

Establish Priorities

Executive Relationships

Expense Management

Expense Reports

Follow Through

Health Plan

Insurance

Interpersonal Skills

Leadership

Legal

Logistics

Marketing

Medical Conditions

Medical Genetics

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Multitasking

On Site Support

Operational Support

Organizational Skills

Partner Sales

Plan Meetings

Preferred Provider Organization (PPO)

Presentation/Verbal Skills

Problem Solving Skills

Project/Program Coordination

Proposal Writing

Psychiatry and Mental Health

Relationship Management

Sales

Sales Administration

Sales Management

Sales Presentation

Sales Support

Salesforce.com

Team Player

Time Management

Travel Planning

Tuition Reimbursement

United States Military

Writing Skills

Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security.

Position Title: Executive AssistantLocation: Huntsville, AL (Redstone Arsenal)Category: FundedSchedule (FT/PT): FTTravel Required: YesShift: DayRemote Type: On-siteClearance required: SecretDivision: Security CooperationWho is ACT1 Federal? ACT1 Federal LLC is a 100% employee-owned company. We've served the Department of Defense (DoD) for nearly thirty years. Our core missions include weapon systems engineering, logistics, space domain expertise, global defense and security, business and financial management for security assistance and major defense articles, as well as military training and arctic security. Join us! Description: Provide executive administrative support and recommendations for Army Security Assistance Command. Support shall include anticipation and execution of USASAC supervisor expectations regarding communication, material preparation, and office administration. Responsibilities: <ul><li>Interpret and adapt guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations. </li><li>Compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval, based on knowledge of the supervisor's views. </li><li>Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and inform supervisor on matters to be considered. </li><li>Read publications, regulations, and directives and acts or refer those that are important to the </li><li>supervisor and staff. </li><li>Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc., under general directions. </li><li>Use greater judgment and initiative to determine the approach or action to take in non-routine situations. </li></ul>Requirements<ul><li>A minimum of five (5) years of executive administrative experience is required. </li><li>Associate degree in such disciplines as Operations Research, Physical Sciences, Mathematics, Business/Finance, Accounting, Economics, Human Resource Management, Education, Social Science, Strategic Studies, Foreign Policy, International Studies, Political Science, Liberal Arts, or other related discipline from an accredited training institution. </li></ul><ul><li>Proficient with Power Point, Excel, Share Point, and other business operations tools. </li><li>Active Secret Clearance required. </li><li>Extensive knowledge/experience w/ US Army Security Assistance enterprise with specific experience in Foreign Military Sales (FMS) activities is desired. </li><li>Former US Army Logistician or Army Foreign Area Officer is desired. </li></ul>Benefits· Medical/Dental/Vision Insurance · ACT1 Employee Stock Ownership Plan (ESOP) · Company Paid Life and AD&D Insurance · Company Paid Short-Term Disability · Voluntary Long-Term Disability · Flexible Spending Accounts (FSA) · Health Savings Account (HSA) · 401K with employer match · Paid Time Off · Paid Holidays · Parental Leave · Military Leave · Education, Training & Professional Development · Voluntary Accidental Injury/Critical Illness/Hospital Care · Voluntary Pet Insurance, Legal Resources, and Identity Protection Our people-first culture prioritizes the benefits of flexibility and collaboration, whether that happens in person or remotely. <ul><li>If this position is listed as remote or hybrid, you'll periodically work from a ACT1 Federal or client site facility. </li><li>If this position is listed as onsite, you'll work with colleagues and clients in person, as needed for the specific role. </li></ul> All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local or international law.

ACT1 Federal

Accidental Death and Dismemberment (AD&D)

Accounting

Business Operations

Conference Management

Dental Insurance

Economics

Enterprise Protection

Finance

Financial Management

Flexible Spending Accounts

Foreign Policy

Hospital

Human Resources Management

Mathematics

Microsoft SharePoint

Military

Operations Research

Physical Science

Political Science

Regulations

Secret Clearance

Security Monitoring

Social Sciences

Systems Engineering

United States Army

United States Department of Defense (DoD)

Vision Plan

Willing to Travel

This role manages executive scheduling, meetings, travel, communication, and office coordination while serving as a key point of contact for employees, visitors, and vendors. The Executive Office Manager provides high-level administrative and operational support to executive leadership while ensuring efficient day-to-day office operations.

Overview:
Executive Office ManagerLOCATION: Huntsville, AL (onsite)JOB STATUS: Full-timeCLEARANCE: N/ATRAVEL: None  Astrion has an exciting opportunity for an Executive Office Manager for our Huntsville, AL office. The Executive Office Manager provides high-level administrative and operational support to executive leadership while ensuring efficient day-to-day office operations. This role manages executive scheduling, meetings, travel, communication, and office coordination while serving as a key point of contact for employees, visitors, and vendors.  The position requires strong organizational skills, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. REQUIRED QUALIFICATIONS / SKILLS<ul><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Demonstrate experience managing executive calendars, coordinating high-level meetings, preparing executive briefings, and handling confidential communications</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Ability to manage multiple priorities, coordinate cross department initiatives and maintain efficient executive office operations.</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Excellent written and verbal communication skills with the ability to interact professionally with senior leadership and government partners.</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Strong judgment and ability to manage highly sensitive or confidential information with professionalism and integrity</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Advanced proficiency with Microsoft Office, Word, Excel, PowerPoint, Outlook, and experience with collaboration tools such as SharePoint or Teams.</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Experience coordinating corporate events, calendar scheduling and making progressions with self-independent decisions.</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Must be flexible in adapting to deadlines, competing priorities, and multitasking while offering high level secretarial assistance, and managing correspondence.</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Thorough, detail oriented, and organized, with excellent time management skills and ability to prioritize and handle multiple projects at once</li></ul>PREFERRED QUALIFICATIONS / SKILLS<ul><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Demonstrated proficiency with management of tactical and strategic communications, marketing, and development of work products</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Project Management knowledge is a prerequisite for this role</li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Exceptional customer relationship management highly desirable</li></ul>RESPONSIBILITIESExecutive Support<ul style="margin-top:0in"><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Provide advanced administrative and business support to executive leadership </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Manage complex and dynamic executive calendars, meetings, appointments, and scheduling priorities </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Coordinate domestic and international travel arrangements, itineraries, agendas, expense reports, and check requests </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Prepare correspondence, presentations, reports, spreadsheets, memoranda, and confidential documents </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Support executives with data analysis, operational reporting, and project coordination </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Serve as a liaison between executives and internal/external stakeholders while maintaining professionalism and confidentiality </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Track priorities, deadlines, and follow-up items to ensure timely completion of tasks and initiatives </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Handle all expense reports and submissions</li></ul>Meeting & Event Coordination<ul style="margin-top:0in"><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Coordinate leadership meetings, company events, conferences, and employee functions </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Manage conference room scheduling, meeting logistics, catering, room setup, and audiovisual/Teams support </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Prepare meeting agendas, materials, and follow-up documentation as needed </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Provide support for classified meetings and maintain working knowledge of applicable procedures and systems </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Assist with company-sponsored events and organizational activities in partnership with internal teams </li></ul>Employee, Visitor & Vendor Support<ul style="margin-top:0in"><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Serve as the primary point of contact for employees, visitors, and vendors within the facility </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Greet visitors, maintain visitor hospitality standards, and provide sign-in assistance </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Manage visitor control processes, including pre-registration systems, badging protocols, and visitor access procedures </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Support employee onboarding by coordinating office setup, supplies, badges, and workspace orientation </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Coordinate employee recognition and care initiatives, including floral arrangements for bereavement, surgeries, and new babies </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Create and distribute informational announcements, office communications, and event flyers </li></ul>Office Operations & Facility Coordination<ul style="margin-top:0in"><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Maintain an organized, professional, and fully operational office environment </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Answer and direct incoming phone calls to appropriate personnel </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Oversee office, kitchen, and supply inventory to ensure adequate stock levels and workplace readiness </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Coordinate mail distribution, shipping, postage, and package handling for FedEx, UPS, and USPS </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Maintain office signage, nameplates, décor, and seasonal office decorations </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Support office relocations, workspace changes, vendor coordination, and donation logistics </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Ensure conference rooms, common areas, and supply spaces remain clean, organized, and functional </li></ul>Security & Access Management<ul style="margin-top:0in"><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Coordinate employee badge distribution and collection in partnership with security personnel </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Maintain access fob and master key inventory records and ensure adherence to security protocols </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Assist employees with office access and workspace assignments as needed </li></ul>Financial & Expense Support<ul style="margin-top:0in"><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Assist employee’s preparation and submission </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Maintain receipts, reconcile credit card charges, and ensure proper coding and documentation of expenses </li><li style="font-family:'verdana' , 'geneva';font-size:10pt;color:#000000">Support administrative budget tracking and financial recordkeeping processes</li></ul>

We are the transformative evolution of two prominent government services firms, ERC and Oasis Systems, each bringing with them a rich legacy of dedicated service to our nation’s Defense and Federal communities.
The company brings together 2,800 employees focused on Cybersecurity, Digital Solutions, Mission Support, and Systems Engineering serving customers in more than 36 states across the U.S. with Centers of Excellence in Washington DC, Huntsville, AL and Burlington, MA.
Our resources, deep expertise, and adaptable solutions will enable us to scale and expand development and engineering capabilities for Defense and Federal communities.

Astrion

Executive Office Manager

Audiovisual

Budget Management

Business Support

Catering Services

Check Processing

Credit Cards

Customer Relationship Management (CRM)

Data Analysis

Distribution Management

Documentation

Event Management

Facilities Management

Flyers

Funding

Government

Inventory Reports

Mail Processing

Maintain Compliance

Marketing Strategy

Office Management

Onboarding

Operational Audit

Prepare Correspondence

Process Management

Product Development

Project/Program Management

Schedule Development

Security Protocols

Shipping/Receiving

Spreadsheets

Tactical Communications

Telephone Skills

USPS (United States Post Office)

[AW]-iCims

Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery. Typical measures of success include error-free, grammatically correct on-time proposal content, high scoring proposals answers against client RFP criteria .

Role 
Produce professionally written proposal and pitch content that superbly articulates the organization's value proposition and win themes. This is a highly networked role that requires a forensic attention to detail and the ability to work under pressure and demanding deadlines. The Proposal Writer plays a leading role in ensuring the effective coordination and timely completion of quotes.The Proposal Writer is typically engaged to help develop the value proposition and articulate the win themes and solution narrative. It is heavily involved throughout the Proposal Phase and typically exits after Clarification Questions have been submitted. Experience<ul><li>Proven skills in writing and editing proposal content within a complex business environment.</li><li>Experienced in leading storyboarding sessions, participating in key review meetings/ final document review, content sign-off, and document production.</li><li>Excellent written English language skills are essential for this role.</li><li>Experience of coordinating / managing and updating a knowledgebase system </li><li>Understand the basics of prompt engineering for generative AI and how it can be used for proposal writing, content creation, tone adjustment, and task automation.</li></ul>Core Responsibilities<ul><li>Re-write / edit proposal responses from a variety of stakeholders, typically involving contributions from sales, marketing, product teams, finance, commercial, legal and delivery</li><li>Ensure win themes are articulated in such a way to meet / exceed the client’s requirements</li><li>Deliver completed written proposal responses to the Proposal Manager against agreed RFP deadlines, escalating issues as required</li><li>Work with brand marketing and proposal teams to define the brand style and voice for proposal writing, ensuring this is consistently applied across all content</li><li>Lead storyboard sessions with bid / proposal team members</li><li>Undertake market research for the kick-off and solution meetings</li><li>Proactively develop and manage a network of subject matter experts</li><li>Assist the Bid / Proposal Manager in developing a proposal structure</li><li>Identify and re-work existing pre-written content where relevant</li><li>Ability to coach sales and solution / SME teams in writing best practice</li><li>Present and tag all new proposal content to the Knowledgebase Manager for potential re-use</li><li>Communicate and influence at a senior level</li><li>Excellent time management / prioritisation skills</li><li>Forensic attention to detail and meticulous proofreading skills</li></ul>Measure of Success 
Typical measures of success include error-free, grammatically correct on-time proposal content, high scoring proposals answers against client RFP criteria Education/Experience:<ul><li>Education: High school diploma / Associates degree preferred</li><li>Experience:  5 years Experience of Proposal process experience</li></ul> ​​​​​​Required Qualifications, Knowledge and Skills: 

<ul><li>U.S. citizen</li><li>Active Secret security clearance obtainable</li><li>Must be highly adaptable to quickly changing environment/requirements</li><li>Must be a self-starter who is organized, detail-oriented and can handle multiple tasks at the same time</li><li>Honesty, superior ethics; Professional manner and disposition; positive attitude; ability to be a team player</li><li>Excellent interpersonal skills; ability to work well with a diverse group of people and departments</li><li>Ability to gather pertinent information and formulate solutions</li><li>Excellent written and oral communication skills; MS Office proficiency</li><li>Ability to balance and prioritize work</li></ul>  
Our benefits package includes medical, dental, vision, Long Term Disability, Life Insurance, Short Term Disability, paid time off, paid holidays, flexible spending account, health savings account, health advocates,  employee assistance program, tuition assistance program, 401k Plan ,as well as a fun and enthusiastic work environment that promotes a work/life balance!  
To Apply: 
VCI offers a team-oriented work environment and a competitive compensation and employee benefits package. If you have a commitment to excellence and want to join our team of top caliber professionals, we invite you to submit your resume electronically.

Writing Jobs in Athens, AL

Resume Resources

Get noticed by top employers!

Writing Jobs in Athens, AL

Executive Assistant DHD Consulting

Executive Assistant - Commercial RXBenefits

Executive Assistant ACT1 Federal

Executive Office Manager Astrion

Proposal Writer Vision Centric Inc.

Resume Resources