UNKNOWN

ADAPTED_NOW

This role is critical to enabling the effectiveness of IT leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The Executive Assistant provides high-level administrative and operational support within the Information Technology department and reports directly to the Senior Vice President (SVP) of IT.

HOUR

JOB SUMMARYThe Executive Assistant provides high-level administrative and operational support within the Information Technology department and reports directly to the Senior Vice President (SVP) of IT. This role is critical to enabling the effectiveness of IT leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The ideal candidate is highly organized, discreet, proactive, and comfortable operating in a fast-paced, executive environment. The position is a non-exempt full-time position open to both internal and external applicants.QUALIFICATIONS<ul><li style="line-height:normal">Bachelor's degree or equivalent combination of education and relevant experience (5+ years)</li><li style="line-height:normal">Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote)</li><li style="line-height:normal">Excellent written and verbal communication skills with a professional executive presence</li><li style="line-height:normal">Demonstrated ability to manage competing priorities with accuracy and attention to detail</li><li style="line-height:normal">High degree of discretion and integrity in handling confidential and sensitive information</li><li style="line-height:normal">Strong organizational, time management, and problem-solving skills</li><li style="line-height:normal">Ability to take initiative and work independently and with other Executive Assistants in the company</li></ul>ESSENTIAL JOB FUNCTIONS<ul><li style="line-height:normal">Manage the SVP's calendar, including scheduling complex meetings with multiple stakeholders and time zones</li><li style="line-height:normal">Coordinate and prepare materials for meetings, leadership forums, and board or committee engagements</li><li style="line-height:normal">Serve as a liaison between the SVP, department leadership, business partners, and external contacts</li><li style="line-height:normal">Draft, review, and format executive-level communications, presentations, and reports</li><li style="line-height:normal">Create, compile, and disseminate periodic reports, committee reports, presentations, and other information. </li><li style="line-height:normal">Track key action items, follow up on commitments, and support execution of strategic initiatives</li><li style="line-height:normal">Assist with department planning activities, including budgeting, workforce planning, and vendor coordination</li><li style="line-height:normal">Support IT leadership meetings by preparing agendas, capturing notes, and distributing follow-ups</li><li style="line-height:normal">Make travel arrangements for department executives</li><li style="line-height:normal">Maintain and reconcile department credit card purchases</li></ul>ACCOUNTABILITY & REQUIREMENTS<ul><li style="line-height:normal">Maintain strict confidentiality of executive, personnel, financial, and strategic information</li><li style="line-height:normal">Ensure accuracy, timeliness, and professionalism in all deliverables and communications</li><li style="line-height:normal">Anticipate executive needs and proactively address issues before they escalate</li><li style="line-height:normal">Demonstrate reliability and accountability in meeting deadlines and managing commitments</li><li style="line-height:normal">Build strong working relationships across IT and the broader organization</li><li style="line-height:normal">Adapt quickly to changing priorities and organizational needs</li><li style="line-height:normal">Model professionalism, sound judgment, and a service-oriented mindset at all times</li></ul>BenefitsWCF Insurance offers an extensive compensation package. Benefits include Medical, Dental, and Vision insurance, company paid life insurance, 401K with a generous 6% employer match and additional benefits such as an Employee Assistance Program and time off to volunteer. All employees earn 4 weeks of vacation their first year. The estimated starting hourly pay for this position is $28 - $42, depending on education and years of experience.Internal candidates should have six months in their current position, acceptable job performance, and must notify their current supervisor that they've applied for the position.OUR PEOPLEWCF strives to provide an excellent work experience and cultivate an inclusive environment where anyone who embodies our values will thrive.Our ValuesThe ideal candidate embodies our WCF values of "Doing The Right Thing", "Being Great At Your Job", and "Helping Others Succeed", and supporting our mission of providing an excellent insurance experience.WCF INSURANCE IS AN EQUAL OPPORTUNITY EMPLOYERWCF Insurance provides equal employment opportunity to all qualified applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability that can be reasonably accommodated, or any other basis prohibited by federal, state, or local law.Working ConditionsThis position is based in our Sandy, Utah office with adequate temperature and lighting control. There are no known hazardous or unpleasant conditions caused by noise, dust, or other environmental factors. There are potentially high-stress situations that require meeting deadlines. Some travel is required.

WCF Insurance

Executive Assistant

Administrative Skills

Budgeting

Calendar Management

Communication Skills

Credit Cards

Detail Oriented

Executive Assistant Skills 

Financial Strategy

Insurance

Leadership

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Operational Support

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Schedule Development

Strategic Planning

Technical Leadership

Technical Support

Time Management

Travel Planning

Vendor/Supplier Planning

Willing to Travel

Windows Communication Foundation (WCF)

Workforce Planning

Writing Skills

Workers Compensation Fund

FEED

JOB SUMMARYThe Executive Assistant provides high-level administrative and operational support within the Information Technology department and reports directly to the Senior Vice President (SVP) of IT. This role is critical to enabling the effectiveness of IT leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The ideal candidate is highly organized, discreet, proactive, and comfortable operating in a fast-paced, executive environment. The position is a non-exempt full-time position open to both internal and external applicants.QUALIFICATIONS<ul><li>Bachelor's degree or equivalent combination of education and relevant experience (5+ years)</li><li>Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote)</li><li>Excellent written and verbal communication skills with a professional executive presence</li><li>Demonstrated ability to manage competing priorities with accuracy and attention to detail</li><li>High degree of discretion and integrity in handling confidential and sensitive information</li><li>Strong organizational, time management, and problem-solving skills</li><li>Ability to take initiative and work independently and with other Executive Assistants in the company</li></ul>ESSENTIAL JOB FUNCTIONS<ul><li>Manage the SVP's calendar, including scheduling complex meetings with multiple stakeholders and time zones</li><li>Coordinate and prepare materials for meetings, leadership forums, and board or committee engagements</li><li>Serve as a liaison between the SVP, department leadership, business partners, and external contacts</li><li>Draft, review, and format executive-level communications, presentations, and reports</li><li>Create, compile, and disseminate periodic reports, committee reports, presentations, and other information. </li><li>Track key action items, follow up on commitments, and support execution of strategic initiatives</li><li>Assist with department planning activities, including budgeting, workforce planning, and vendor coordination</li><li>Support IT leadership meetings by preparing agendas, capturing notes, and distributing follow-ups</li><li>Make travel arrangements for department executives</li><li>Maintain and reconcile department credit card purchases</li></ul>ACCOUNTABILITY & REQUIREMENTS<ul><li>Maintain strict confidentiality of executive, personnel, financial, and strategic information</li><li>Ensure accuracy, timeliness, and professionalism in all deliverables and communications</li><li>Anticipate executive needs and proactively address issues before they escalate</li><li>Demonstrate reliability and accountability in meeting deadlines and managing commitments</li><li>Build strong working relationships across IT and the broader organization</li><li>Adapt quickly to changing priorities and organizational needs</li><li>Model professionalism, sound judgment, and a service-oriented mindset at all times</li></ul>BenefitsWCF Insurance offers an extensive compensation package. Benefits include Medical, Dental, and Vision insurance, company paid life insurance, 401K with a generous 6% employer match and additional benefits such as an Employee Assistance Program and time off to volunteer. All employees earn 4 weeks of vacation their first year. The estimated starting hourly pay for this position is $28 - $42, depending on education and years of experience.Internal candidates should have six months in their current position, acceptable job performance, and must notify their current supervisor that they've applied for the position.OUR PEOPLEWCF strives to provide an excellent work experience and cultivate an inclusive environment where anyone who embodies our values will thrive.Our ValuesThe ideal candidate embodies our WCF values of "Doing The Right Thing", "Being Great At Your Job", and "Helping Others Succeed", and supporting our mission of providing an excellent insurance experience.WCF INSURANCE IS AN EQUAL OPPORTUNITY EMPLOYERWCF Insurance provides equal employment opportunity to all qualified applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability that can be reasonably accommodated, or any other basis prohibited by federal, state, or local law.Working ConditionsThis position is based in our Sandy, Utah office with adequate temperature and lighting control. There are no known hazardous or unpleasant conditions caused by noise, dust, or other environmental factors. There are potentially high-stress situations that require meeting deadlines. Some travel is required.

IT Executive Assistant

Information Technology & Information Systems

IRecruitee

The right person sees what's coming before anyone asks, figures things out independently, and handles sensitive information (internal, investors, partners) with total discretion. The role requires regular interaction with department heads, investors, clients, and external stakeholders.

Helpside’s COO is looking for an Executive Assistant who operates like a chief of staff in training. This person will support the COO across everything from calendar and meeting management to board/investor communications, and cross-functional projects. Part gatekeeper, part air traffic controller, part problem solver. This is not a "sit and wait for instructions" role. The right person sees what's coming before anyone asks, figures things out independently, and handles sensitive information (internal, investors, partners) with total discretion. The role requires regular interaction with department heads, investors, clients, and external stakeholders. The ability to read a room, communicate clearly, and represent the office well is essential. What you’ll do: <ul><li>Own the COO's calendar, communication, and meeting prep</li><li>Draft & follow up on communication </li><li>Coordinate board prep, investor materials, and cross-functional projects </li><li>Track action items, commitments, and deadlines across the leadership team </li><li>Research, summarize, and brief on topics as needed </li><li>Coordinate travel </li><li>Build and improve systems so nothing falls through the cracks </li></ul>Who you are: <ul><li>High agency. You don't wait to be told. You see a gap and fill it. </li><li>High EQ. You can navigate a room full of VPs, investors, and clients. </li><li>Organized to a fault, but flexible when priorities shift. </li><li>A strong writer and clear communicator. </li><li>Comfortable with AI tools (ChatGPT, Claude Cowork/Code) and actively use them to move faster.</li><li>Proficient in Microsoft Office  </li><li>Discreet. </li></ul> Requirements: <ul><li>3+ years supporting a senior executive or C-suite leader </li><li>Bachelor's degree preferred. </li></ul> Great things that come with working here: <ul><li>Health insurance 100% paid by employer (for both employee and family) </li><li>Additional voluntary supplemental benefits including dental, vision, life insurance, disability, accident, critical illness, etc. </li><li>401(k) with company match </li><li>Paid holidays </li><li>Paid time off </li></ul>Job Type: Full-Time. 40 hours/week. Job Location: Lindon, Utah. In office 3-4 days/week.

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Executive Assistant WCF Insurance

IT Executive Assistant WCF Insurance

Executive Assistant Helpside

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