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Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. The role requires a tech-savvy individual who can utilize various tools like Slack, Zoom, and ideally Confluence, to facilitate online meetings and communications.

HOUR

Job DescriptionWe are hiring a Senior Executive Assistant to support four Vice Presidents in a dynamic, fast-paced environment. The successful candidate will be a highly organized and proactive individual who can manage a wide range of administrative tasks. Key responsibilities include comprehensive administrative support, such as calendar management, travel arrangements, and expense management. The role requires a tech-savvy individual who can utilize various tools like Slack, Zoom, and ideally Confluence, to facilitate online meetings and communications. On-site office support is needed 3 days a week, with the flexibility to work outside regular hours, including 10 am - 7 pm shifts 2-3 days a week, to accommodate executive needs. The assistant will also plan and coordinate events and act as a liaison between executives and stakeholders, maintaining confidentiality. We seek someone with 3-5 years of experience supporting executives, demonstrating a sense of urgency, strong accountability, and excellent communication skills. A tech-proficient, creative problem solver with a flexible and adaptable mindset is ideal. Bachelor's degree is preferred but not mandatory.ResponsibilitiesWe are seeking a highly accountable and tech-savvy Senior Executive Assistant to provide high-level support to 4 Vice Presidents. The ideal candidate will be organized, resourceful, creative, and able to thrive in a fast-paced, high-demand environment. This role requires someone with a strong sense of urgency, accountability, and the ability to anticipate needs before they arise.Key Responsibilities:<ul><li>Administrative Support: Provide full administrative support, including calendar management, travel arrangements (domestic and international), meeting coordination, and expense management for 4 executives.</li><li>Tech Savvy Support: Leverage modern technology and software to communicate with Executives and to plan and facilitate large online meetings. Utilize chat and web conferencing tools, such as Slack and Zoom. Knowledge about Confluence tool is desirable.</li><li>Onsite Support – Work from the office 3 days a week. Support local office events, initiatives, and activities. Flexible to handle calendar support outside of business hours as required.</li><li>Event Planning and Coordination: Plan several annual events, including managing space/ desk assignments, travel itineraries, accommodations, logistics, and catering.</li><li>Communication and Liaison: Act as a point of contact between supported executives and internal/external stakeholders. Handle communications with professionalism and diplomacy, maintaining confidentiality and managing sensitive information.</li></ul>Qualifications:<ul><li>Experience: Minimum of 3-5 years of relevant experience supporting executives and/or coordinating critical events or projects in a fast-paced, global environment.</li><li>Sense of Urgency: Demonstrated ability to manage multiple tasks simultaneously, prioritize effectively, and respond to high-pressure situations with speed and precision.</li><li>Accountability: Highly organized with a strong sense of ownership and accountability. Able to manage deadlines and ensure deliverables are met.</li><li>Tech Savvy: Proficient in Microsoft Office Suite, including MS PowerPoint, and video conferencing platforms. Ability to quickly learn new tools and technologies.</li><li>Creativity: Strong problem-solving skills with a creative mindset to find innovative solutions to complex challenges.</li><li>Communication: Exceptional written and verbal communication skills, with the ability to engage professionally across all levels of the organization.</li><li>Confidentiality: Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism.</li><li>Adaptability: Flexible and resilient, capable of adjusting to shifting priorities and an ever-evolving workload in a dynamic global organization.</li></ul>Preferred Qualifications:<ul><li>Consulting Experience: Experience working in a professional services environment.</li><li>Global Experience: Comfortable working across different time zones and managing international communications and travel arrangements.</li><li>Bachelor's degree: Preferably in Business, Communications, or a related field is preferred but not required.</li></ul>Disclaimer:Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.Range and benefit information provided in this posting are specific to the stated locations onlyUS: Hiring Range in USD from $27.07 to $54.13 per hour; from: $56,300 to $112,600 per annum. May be eligible for equity.Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.Oracle US offers a comprehensive benefits package which includes the following:<ol><li>Medical, dental, and vision insurance, including expert medical opinion</li><li>Short term disability and long term disability</li><li>Life insurance and AD&D</li><li>Supplemental life insurance (Employee/Spouse/Child)</li><li>Health care and dependent care Flexible Spending Accounts</li><li>Pre-tax commuter and parking benefits</li><li>401(k) Savings and Investment Plan with company match</li><li>Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.</li><li>11 paid holidays</li><li>Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.</li><li>Paid parental leave</li><li>Adoption assistance</li><li>Employee Stock Purchase Plan</li><li>Financial planning and group legal</li><li>Voluntary benefits including auto, homeowner and pet insurance</li></ol>The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.Career Level - IC1About UsOnly Oracle brings together the data, infrastructure, applications, and expertise to power everything from industry innovations to life-saving care. And with AI embedded across our products and services, we help customers turn that promise into a better future for all. Discover your potential at a company leading the way in AI and cloud solutions that impact billions of lives.True innovation starts when everyone is empowered to contribute. That's why we're committed to growing a workforce that promotes opportunities for all with competitive benefits that support our people with flexible medical, life insurance, and retirement options. We also encourage employees to give back to their communities through our volunteer programs.We're committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by emailing accommodation-request_mb@oracle.com or by calling 1-888-404-2494 in the United States.Oracle is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans' status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

For over three decades, Oracle has been the center of innovation for business software birthplace of the first commercially available relational database, the first suite of internet-based applications, and the next-generation enterprise-computing platform, Oracle Fusion. Today, Oracle provides the world's most complete, open, and integrated business software and hardware systems, with more than 370,000 customers including - 100 of the Fortune 100 - representing a variety of sizes and industries in more than 145 countries around the globe. And Oracle's 110,000 global employees - including 30,000 developers working full-time on Oracle products -are critical to that success.
Oracle Supports Workforce Diversity

Oracle

Executive Assistant

Accidental Death and Dismemberment (AD&D)

Administrative Skills

Artificial Intelligence (AI)

Calendar Management

Catering Services

Cloud Computing

Communication Skills

Consulting

Customer Relations

Dental Insurance

Embedded Systems

Establish Priorities

Event Management

Executive Assistant Skills 

Executive Recruiting

Expense Management

Financial Planning

Legal

Life Insurance

Logistics

Multitasking

Occupational Health

On Site Support

Online Chat

Online Communications

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Problem Solving Skills

Professional Services

Slack

Stock Purchase Plans

Technical Support

Time Management

Travel Planning

Vision Plan

Web Conferencing

Willing to Travel

Writing Skills

Hire Recruits

OTHER

The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through. Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.

YEAR

Overview:
<div>Elevate your career with a team that truly cares. Join a company that sees a better way for healthcare by being patient advocates, following evidenced-based clinical practices, caring for people holistically, improving continuity of care and providing nurturing surroundings that encourage and inspire.</div><div> </div><div>The Executive Assistant to the CEO will provide comprehensive administrative, operational, and strategic support directly to the Chief Executive Officer. Key responsibilities include attending all meetings for rapid and accurate notetaking, managing the CEO's complex calendar, overseeing all scheduling, communicating on the CEO's behalf, and coordinating domestic and international travel. The ideal candidate is highly organized, possesses outstanding communication skills, excels at managing multiple priorities simultaneously, and handles highly confidential information with absolute discretion and strong follow-through.</div><div> </div><div><div>Why Choose Alumus?</div><ul><li>Raising the Bar for Senior Healthcare: We aim to provide the best service to our patients and their families in the Senior Healthcare Industry. Our service is particularly attuned to the needs of seniors and their families, offering compassionate, personalized care that enhances their quality of life. We continually strive to evolve and improve our offerings, ensuring that we stay at the forefront of senior healthcare excellence.</li><li>History of Success: Alumus has grown into managing and operating four distinct healthcare companies, with over 1,200 clinicians and associates serving patients and their families in Arizona, Washington, and Oregon.</li><li>Opportunities for Growth: Many of our long-standing employees had humble beginnings and have grown their career with Encore Communities.</li><li>Comprehensive Benefits: Access to comprehensive benefit coverage plans to ensure your health and well-being are prioritized.  </li><li>Generous PTO: Enjoy ample paid time off to recharge and pursue personal endeavors, fostering a healthy work-life balance.</li><li>Tuition Reimbursement: Invest in your professional development with our tuition reimbursement program, empowering you to advance your skills and knowledge.</li><li>Collaborative, Supportive Team: Join a team of passionate professionals dedicated to our core values, including prioritizing people, delivering exceptional customer experiences, embracing optimism, and executing best practices.</li><li>Inclusive, Diverse Work Environment: Experience a workplace where all employee's unique contributions are celebrated and valued, fostering an environment of inclusivity and diversity.</li></ul></div>

Responsibilities:
<ul><li>Total Time Management: Owning and meticulously managing all aspects of the CEO’s complex schedule, including calendar, travel (domestic/multi-state), meeting logistics with all stakeholders (Board, SLT, partners), and urgent reminders.</li><li>Information & Communication Hub: Serving as the CEO’s communication proxy by managing the email inbox, drafting high-quality executive documents (briefings, reports), and attending every meeting to capture accurate notes, action items, and follow-up responsibilities.</li><li>Gatekeeping & Confidentiality: Acting as the primary point of contact, screening and prioritizing access requests, and consistently demonstrating impeccable discretion when handling highly sensitive organizational, financial, and personnel information.</li></ul>

Qualifications:
<ul><li>Minimum five (5) years supporting a CEO or senior executive (preferred).</li><li>High School Diploma required; Bachelor's degree preferred.</li><li>Technical Mastery: Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and ability to quickly adopt new systems/AI tools (e.g., Copilot, ChatGPT).</li><li>Exceptional communication (written/verbal) and meticulous organizational skills.</li><li>Proven ability to manage complex schedules, high-volume inboxes, and multi-state travel.</li></ul>

Benefits:
<ul><li>Comprehensive benefits coverage including medical, dental, vision, life insurance, PTO and paid holidays, with 401(k) with match.</li><li>On Demand Pay – work a shift get paid the same day!</li><li>Employee Referral Bonus Program</li><li>Flexible Schedule</li><li>Tuition Assistance</li></ul>

EEO:
EQUAL EMPLOYMENT OPPORTUNITY: It is the policy of our organization to provide employment opportunities to all persons based solely on ability, regardless of race, color, religion, sex, national origin, age, sexual orientation, gender identity or disability. When requested by a candidate, reasonable accommodations will be made in order for an otherwise qualified applicant with a disability to participate in any phase of the recruitment process. Please contact careers@alumus.com to request an accommodation. Requests should be made 24 hours in advance or as early as possible to allow time to arrange the accommodation.

Pay Range:
USD $50,000.00 - USD $60,000.00 /Yr.

Alumus

Executive Assistant to the CEO Alumus

Best Practices

Clinical Practices/Protocols

Customer Experience

Diversity

Email Management/Administration

Follow Through

Healthcare

High School Diploma

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Operational Strategy

Operational Support

Quality of Life

Schedule Development

Standards of Care

Team Player

[AW]-iCims

ADAPTED_NOW

Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. This role collaborates closely with engineers, analysts, process and practice owners, service owners, the ITIL Specialist, and the Service and Integration Management Lead to translate complex technical, operational, and security-related information into accessible content.

The Technical Writer develops, edits, and maintains clear, accurate, and user-focused technical documentation supporting enterprise IT operations, ITSM delivery, and mission-critical systems within a federally regulated environment. This role collaborates closely with engineers, analysts, process and practice owners, service owners, the ITIL Specialist, and the Service and Integration Management Lead to translate complex technical, operational, and security-related information into accessible content. The position supports the full documentation lifecycle, from information gathering and drafting through structured reviews, version control, publication, and maintenance. All documentation must align with organizational standards, governance requirements, and usability best practices to ensure that users—technical and non-technical—can effectively understand and operate Federal Client systems and services. Key Responsibilities + Translate complex technical and security-relevant information from subject matter experts into clear, concise user guides, SOPs, workflows, and reference materials tailored to varied audiences. + Gather, analyze, and validate information by interviewing engineers, analysts, product owners, and ITSM leaders; reviewing specifications; and observing system workflows to ensure accuracy and completeness. + Apply structured writing principles, standardized templates, and style guides to create cohesive, findable, and reusable content across manuals, knowledge articles, training materials, and online help. + Use documentation and publishing tools to produce and maintain content in multiple formats, including web-based help, printable documentation, and training or presentation materials. + Apply plain-language principles, accessibility standards, and federal documentation guidelines to improve clarity, readability, and compliance. + Coordinate review cycles, track stakeholder comments, and maintain version control to ensure all documentation retains an auditable and governed change history. + Partner with agile and DevOps delivery teams to update documentation iteratively in alignment with frequent system releases, configuration updates, and service changes. + Support documentation needs for enterprise IT services—such as cloud platforms, cybersecurity capabilities, and ITSM workflows—essential to mission-critical Federal Client operations. + Collaborate closely with the ITIL Specialist and Service and Integration Management Lead to align documentation with ITIL-based service management practices and process governance. Required Qualifications + Bachelor’s degree in English, Technical Writing, Communications, IT, or a related field, or equivalent relevant work experience. + 0–3 years of progressively responsible experience in technical writing, documentation, or closely related communication roles. + Demonstrated ability to understand and communicate complex technical information clearly and concisely for varied audiences. + Training or practical experience with documentation tools (for example, word processing, PDF, and help‑authoring or publishing tools). + Strong writing, editing, and proofreading skills with excellent attention to detail, organization, and version control. + Ability to work independently and collaboratively with engineers, analysts, and cross‑functional teams in a fast‑paced IT environment. + Active or obtainable SECRET clearance and U.S. citizenship, with less than 10% travel required. Preferred Qualifications + Experience working in agile or DevOps environments and updating documentation in alignment with iterative release cycles. + Experience documenting enterprise IT services (cloud, cybersecurity, IT operations, or ITSM processes). + Knowledge of federal documentation standards, style guides, and regulatory requirements. + Exposure to information design, reusable content models, or component-based authoring frameworks. + Familiarity with ITSM concepts and ability to partner effectively with ITIL practitioners. + Exposure to using AI‑assisted writing and content‑generation tools in a manner consistent with federal AI policies, including security, data protection, human validation, transparency, and accuracy requirements. + Experience using AI‑enabled transcription, summarization, or analysis tools to support documentation efforts while maintaining compliance with federal privacy and security controls. + Understanding of how AI‑assisted tools integrate into knowledge management systems while adhering to federal metadata, retention, and auditability requirements. Compensation Ranges Compensation ranges for ASM Research positions vary depending on multiple factors; including but not limited to, location, skill set, level of education, certifications, client requirements, contract-specific affordability, government clearance and investigation level, and years of experience. The compensation displayed for this role is a general guideline based on these factors and is unique to each role. Monetary compensation is one component of ASM's overall compensation and benefits package for employees. EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, disability, or age. All decisions on employment are made to abide by the principle of equal employment. Physical Requirements The physical requirements described in "Knowledge, Skills and Abilities" above are representative of those which must be met by an employee to successfully perform the primary functions of this job. (For example, "light office duties' or "lifting up to 50 pounds" or "some travel" required.) Reasonable accommodations may be made to enable individuals with qualifying disabilities, who are otherwise qualified, to perform the primary functions. Disclaimer The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. $64k - $71,700 EEO Requirements It is the policy of ASM that an individual's race, color, religion, sex, disability, age, gender identity, veteran status, sexual orientation or national origin are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies. All recruiting, hiring, training, and promoting for all job classifications is done without regard to race, color, religion, sex, veteran status, disability, gender identity, or age. All decisions on employment are made to abide by the principle of equal employment.

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Executive Assistant Oracle

Executive Assistant to the CEO Alumus Alumus

Technical Writer ASM Research, An Accenture Federal Services Company

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