Reed Smith USExecutive Assistant Reed Smith USExecutive AssistantPhiladelphia, Philadelphia$31.50–$38.70Full timeThis role serves as a central resource for the leader and practice team, connects workstreams across the practice and broader organization, and supports communication with clients and internal stakeholders. • Coordinate with internal teams and external vendors (e.g., IT, travel, office services) to support meetings, events and travel logistics.
University of PennsylvaniaLecturer, Critical Writing Program University of PennsylvaniaLecturer, Critical Writing ProgramPhiladelphia, PAThe University of Pennsylvania (https://www.upenn.edu) (Penn)’s Critical Writing Program in the Marks Family Center for Excellence in Writing (https://markscenter.sas.upenn.edu) invites applications for one or more full-time, non-tenure-track, one-year appointment(s) as Lecturer to teach small, discipline-themed, and shared-curriculum writing seminars to Penn undergraduates. Applicants should submit the following: + A letter broadly outlining your qualifications and interest; + Your current CV or résumé; + Evidence of your accomplishments as a writer or scholar (writing sample); + A proposed course description, focused on your topic, and modeled after those offered by our program.
MaximusSenior Manager of Proposal Writing (US State & Local Health and Human Services) MaximusSenior Manager of Proposal Writing (US State & Local Health and Human Services)Cherry Hill, NJRemoteFull timeMaximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. - Collaborate with cross-functional teams including sales, marketing, technical experts, and graphic designers to develop comprehensive proposals.
Reading School DistrictNewConfidential Executive Secretary to the Asst Superintendent Reading School DistrictConfidential Executive Secretary to the Asst SuperintendentReading, PAPosition Goal: To serve as administrative support relieving the Superintendent's Office of clerical duties; Performs highly complex, technical, and confidential secretarial and administrative clerical functions in support of the Superintendent's Office. EDUCATION and/or EXPERIENCE: High school graduate or equivalent; Associates Degree in relevant field preferred; Three (3) years of highly responsible secretarial or administrative wide experience.
Cross Key ManagementExecutive Assistant to Leadership Cross Key ManagementExecutive Assistant to LeadershipDoylestown, PAThe ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Service focus - dedicated to meeting the expectations of the CEO, COO, Leadership and other senior executives by maintaining effective relationships with interested parties.
Pennsylvania Academy of the Fine ArtsExecutive Assistant Pennsylvania Academy of the Fine ArtsExecutive AssistantPhiladelphia, PAComplete a broad variety of administrative tasks that facilitate the President & CEO's ability to effectively lead the organization, including: assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements; and completing expense and mileage reports. The Executive Assistant must have the ability to work independently on tasks and projects, from conception to completion, and thrive in a multi-faceted role which requires the ability to handle a wide variety of activities and confidential matters with discretion.
Medical Edge RecruitmentExecutive Assistant Medical Edge RecruitmentExecutive AssistantKing of Prussia, PAWe connect clinical and allied providers to their ideal opportunities, focusing on building long-lasting relationships through honesty and transparency. Our providers are the heart and soul of Medical Edge Recruitment, and we are pleased to offer the following benefit package: Comprehensive health plan inclusive of medical, dental, vision, and other ancillary benefits .
Kim IPLegal Executive Assistant Kim IPLegal Executive AssistantVoorhees, NJThe ideal candidate thrives in a fast-paced environment, exercises sound judgment, and can manage both executive-level priorities and legal workflow with discretion and efficiency. Kim IP Law Group is seeking a highly organized, detail-oriented Legal Assistant / Executive Assistant to support the Managing Partner.
Viewline VenturesExecutive Assistant Viewline VenturesExecutive AssistantPhiladelphia, PENNSYLVANIARemoteBe the Founder's Operational Extension: Whether its coordinating a last-minute call with a partner, organizing internal priorities, or pushing a key project forward, youll keep the wheels turning. As Executive Assistant to the Founder, youll be the right hand to a fast-moving, high-performing founder building a category-defining company.
All American Home Care LLCRussian Speaking Senior Executive Assistant All American Home Care LLCRussian Speaking Senior Executive AssistantPhiladelphia, PAAll American Home Care is seeking a highly organized, professional, and Russian-speaking Executive Assistant to support executive leadership in a fast-paced healthcare environment. This role requires strong communication, discretion, attention to detail, and the ability to manage multiple priorities with efficiency and professionalism.
Addison GroupExecutive Assistant Addison GroupExecutive AssistantPhiladelphia, Pennsylvania$35–$40 / hour2–4 years of experience supporting executives or senior leadership in an administrative or executive assistant role. Serve as a primary point of contact between executives and internal teams, clients, and external partners.
Axalta Coating SystemsSenior Executive Assistant Axalta Coating SystemsSenior Executive AssistantPhiladelphia, PennsylvaniaThis role requires exceptional communication capabilities both verbally and written, for internal and external audiences, as well as a professional demeanor, collaborative style, exceptional analytical skills, an understanding of the needs of high-level executives, and an ability to anticipate issues before they arise and manage situations calmly and with sophistication. This individual will be expected to work autonomously, yet collaboratively with other administrative support, executive leaders and board members, and will provide a broad range of administrative support, including confidential details.
Law Firm in the Philadelphia SuburbsExperienced Executive Assistant Law Firm in the Philadelphia SuburbsExperienced Executive AssistantWayne, PAUse AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment. A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney.
NFI IndustriesExecutive Assistant NFI IndustriesExecutive AssistantCAMDEN, New Jersey$73,769.28–$98,359.04 / yearHowever, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. This role manages complex schedules and priorities, facilitates cross-functional communication, supports leadership initiatives, and ensures efficient day-to-day operations for executive teams.
House Buyers of AmericaExecutive Assistant (Remote) House Buyers of AmericaExecutive Assistant (Remote)Philadelphia, PARemote$60,000–$100,000 / yearFounded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Five BelowNewExecutive Assistant Five BelowExecutive AssistantPhiladelphia, PAAt Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff! Coordinate and oversee all meal and catering logistics for SVP+ meetings, working sessions, and offsites-sourcing and ordering food, managing preferences and dietary needs, and ensuring a polished, seamless experience.
O'Donnell Metal Fabricators, Inc.Executive Assistant O'Donnell Metal Fabricators, Inc.Executive AssistantNorristown, PA$55,000–$75,000At Commercial Kitchen Ventilation, we don’t just install ductwork — we engineer airflow that keeps commercial kitchens safe, compliant, and operational. As an Executive Assistant supporting the Project Manager, you’ll help drive the execution of commercial kitchen ventilation projects from start to finish.
Tower HealthNewExecutive Assistant - Administration Tower HealthExecutive Assistant - AdministrationPhiladelphia, PAAdditionally, the system provides a wide range of healthcare services, such as Reading Hospital Rehabilitation at Wyomissing, home healthcare via Tower Health at Home, TowerDirect ambulance and emergency response, Tower Health Medical Group, Tower Health Providers (a clinically integrated network), and Tower Health Urgent Care facilities across its service area . St. Christopher's Hospital for Children, a partnership between Tower Health and Drexel University, is a 188-bed facility that provides exceptional care to children throughout the Greater Philadelphia area and surrounding counties.
Sterlington, PLLCLegal Executive Assistant Sterlington, PLLCLegal Executive AssistantPhiladelphia, PAOur Private Wealth group is led by attorneys who previously practiced at a nationally recognized Am Law 100 firm and are now expanding a highly personalized, client-focused platform within a growing firm environment. We're looking for an experienced Legal Executive Assistant to provide exceptional support to our Chief Estate Accountant and the Estate Administration team in our Private Wealth practice.
Delaware Home BuyersExecutive Assistant to COO (Hybrid) Delaware Home BuyersExecutive Assistant to COO (Hybrid)Wilmington, DE$18–$20 / hourYou’ll help keep operations running smoothly by managing schedules, coordinating projects, organizing information, and helping execute priorities. This role works directly with the COO and gets exposure to operations, projects, hiring, and leadership decision making.
Advertising Specialty InstituteExecutive Assistant - Legal Advertising Specialty InstituteExecutive Assistant - LegalTrevose, PA$60,000–$72,000 / yearOffice amenities with onsite café, Starbucks, 24/7 free gym access and classes, onsite daycare, EV charging stations, creative spaces such as our community garden club, music room, art room, and relaxation space. Supporting Senior Counsel and other council in various legal matters including, but not limited to, maintaining, and distributing company Trademark and Domain Names lists, maintaining litigation files, and other legal matters.
KeystoneCareExecutive Assistant / Office Manager - Home Health Care KeystoneCareExecutive Assistant / Office Manager - Home Health CareWyndmoor, PAProficiency in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint) and familiarity with virtual meeting platforms is required, as these tools are integral to daily operations and communication. Strong preference will be given to candidates with experience in healthcare, home care, or hospice environments, as familiarity with these settings and their regulatory frameworks is highly beneficial.
Judge GroupExecutive Assistant Judge GroupExecutive AssistantAvondale, PA$60,000–$75,000 / yearBy providing your phone number, you consent to: (1) receive automated text messages and calls from the Judge Group, Inc. and its affiliates (collectively "Judge") to such phone number regarding job opportunities, your job application, and for other related purposes. We’re seeking a highly organized, proactive Executive & Personal Assistant to support the Founder of a fast‑growing company.
Incyte CorporationExecutive Assistant Incyte CorporationExecutive AssistantWilmington, DelawareBy accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable). Reporting to Group VP, Head of Global Corporate Affairs, the ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities in a fast-paced public company environment.
FreestarNewExecutive Assistant, Publisher Strategy FreestarExecutive Assistant, Publisher StrategyPhiladelphia, PABy combining industry-leading technology, data, and massive scale, we enable busy site owners to seamlessly maximize revenue while freeing themselves of the hassles of ad operations. You will handle the logistics, preparation, and follow-up that allow our executive leadership to focus on closing Tier 1 deals.
Cosurac ContractorsOffice Manager/Executive Assistant Cosurac ContractorsOffice Manager/Executive AssistantSkippack, PAGreat opportunity for a detail orientated individual with a minimum of 5+ years’ experience in construction administration, looking to grow with a 55-year-old vertically integrated construction company. Communicate with senior management regarding company initiatives, project performance, and brainstorm fresh strategies to support company growth.
Incyte CorporationExecutive Assistant - President of R&D Incyte CorporationExecutive Assistant - President of R&DWilmington, DelawareBy accessing this link you can learn about the types of personal data we collect, how we use it, whether collection and processing is optional, sources of the personal data we process, how it is shared, where it is stored or transferred to, how long we keep it, and contact information for Incyte, Incyte’s data protection officer, and your supervisory authority (if applicable). Overview: Incyte is a biopharmaceutical company focused on the discovery, development, and commercialization of novel medicines to meet serious unmet medical needs in oncology and inflammation and autoimmunity.
FP MovementFP Movement Executive Assistant FP MovementFP Movement Executive AssistantPhiladelphia, PennsylvaniaCoordinate and support Brand meetings with other Executive Assistants, Building Administrator, Catering team, and Navy Yard Operations team for events. Role Summary: FP Movement is looking for an Executive Assistant to support an executive with their day to day and support some of the teams around them.
FerrilliTemporary Executive Administrative Assistant FerrilliTemporary Executive Administrative AssistantHaddonfield, NJPerform in-person administrative tasks, duties and routines for the building (Mail, Fedex boxes, Amazon shipments and returns, office maintenance with construction and construction crew, tenant inquiries, grocery lists, office equipment inventory, cleaning company correspondence for two cleaning companies, landscaping correspondence. Create hotel rooming lists, Uber vouchers, catering, room preparation, welcome bags and serve as greeter for onsite Crucial Conversation training, Executive Quarterly Onsite meetings, Trailblazer Community Certinia Training.
Acenda HealthExecutive Assistant Acenda HealthExecutive AssistantGlassboro, New JerseyRemoteNew Jersey Public Health Institute, The Center for Health Equity & Wellbeing aims to actively promote collaborative and community-driven partnerships to effect policies and practices that improve health, strengthen public health infrastructure, leverage resources to foster collective impact and social justice, and systemically advance equity and quality of life for all. Track key initiatives, deliverables, and deadlines across programs and partnerships while supporting coordination of cross-functional meetings and stakeholder convenings.
JPMorgan Chase Bank, N.A.Executive Administrative Assistant JPMorgan Chase Bank, N.A.Executive Administrative AssistantWilmington, DEFull timeNote: This role requires five days in the office (Mon-Fri) and will not support Hybrid optionChase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. As an Executive Assistant in Consumer and Community Banking-Card Services, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen and deliver flawless work output.
JPMorgan Chase Bank, N.A.Senior Executive Administrative Assistant JPMorgan Chase Bank, N.A.Senior Executive Administrative AssistantPhiladelphia, PAFull timeJPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
Materials Sciences LLCTechnical Writer Materials Sciences LLCTechnical WriterHorsham, PAUtilize tools such as Adobe Acrobat, Microsoft Office, and specialized software (e.g., Visio, XML editors) to produce high-quality deliverables. Proficiency in tools such as Microsoft Office Suite, Adobe Creative Suite, and technical writing platforms like RoboHelp or MadCap Flare.
Fair Trade OutsourcingPersonal Concierge / Executive Assistant to the CEO Fair Trade OutsourcingPersonal Concierge / Executive Assistant to the CEOPhiladelphia, PA$80,000–$90,000You will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with the utmost discretion. Serve as a primary point of contact for internal and external stakeholders, demonstrating professionalism and clear communication on behalf of executives.
Morgan & Morgan, P.A.NewPresuit Secretary Morgan & Morgan, P.A.Presuit SecretaryPhiladelphia, PAThis employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. From attorneys in all 50 states, to client support staff, creative marketing to operations teams, every member of our firm has a key role to play in the winning fight for consumer rights.
Penn MedicineNewExecutive Assistant @ Pennsylvania Hospital Penn MedicineExecutive Assistant @ Pennsylvania HospitalPhiladelphia, PAPenn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Responsible for oversight of the daily operations and special projects, supports customer relations, coordinates the business needs of the Executive Leadership Team member(s).
EABProposal/RFP Writer EABProposal/RFP WriterPhiladelphia, PAAt EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. The Proposal/Bid Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), Requests for Information (RFIs), and other sales process requests.
ICON PlcNewPrincipal Medical Writer ICON PlcPrincipal Medical WriterBlue Bell, PAAs a Principal Medical Writer at ICON, you will be responsible for leading the development of high-quality regulatory and clinical documents that effectively communicate scientific and medical information. Collaborating with cross-functional teams, including clinical research, biostatistics, and regulatory affairs, to gather and synthesize information for document development.
EAB Global, Inc.NewBid Writer, Hybrid EAB Global, Inc.Bid Writer, HybridPhiladelphia, PAAt EAB, we believe that to fulfill our mission to "make education smarter and our communities stronger" we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. Primary Responsibilities: The Proposal/Bid Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), Requests for Information (RFIs), and other sales process requests.
EABNewBid Writer, Hybrid EABBid Writer, HybridPhiladelphia, PAAt EAB, we believe that to fulfill our mission to "make education smarter and our communities stronger" we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. The Proposal/Bid Writer is a technical writing role focused on helping Hybrid put our best foot forward when responding to Request for Proposals (RFPs), Requests for Information (RFIs), and other sales process requests.
DaVitaNewRegional Office Coordinator/Executive Assistant DaVitaRegional Office Coordinator/Executive AssistantPhiladelphia, PAESSENTIAL BEHAVIORS AND ATTITUDES REQUIRED FOR SUCCESS IN THIS POSITION: * Commitment to DaVita's values of Service Excellence, Integrity, Team, Continuous Improvement, Accountability, Fulfillment & Fun with ability to demonstrate those positively and proactively to patients, co-workers, management, physicians, and/or vendors. 05/12/2026 111 S 11th St, Philadelphia, Pennsylvania, 19107-4824, United States of America The Regional Office Coordinator provides direct administrative support to the Regional Operations Director (ROD).
Wsfs FinancialAdministrative Assistant III Wsfs FinancialAdministrative Assistant IIIWayne, Pennsylvania$48,416–$79,541.75Perform administrative duties for their respective senior leader and/or division, including but not limited to answering phones, sorting mail, processing expense reports and invoices, keeping meeting minutes, making travel arrangements, ordering supplies, etc. WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States.
Barnes FoundationNewPrograms Assistant Barnes FoundationPrograms AssistantPhiladelphia, PAThe Programs Assistant provides primary support to the Center's Director of Grantmaking Programs (DGP) and Program Officers, in the delivery of all the Center's grantmaking work, in close collaboration with other Center programs and administrative staff, in all phasesof program operations. Comfort working independently and as a team member, prioritizing multiple projects in a busy environment accurately, efficiently, and with a high level of attention to detail, balancing and satisfying competing deadlines and personalities, maintaining professionalism under pressure and in sensitive and difficult situations.
BNYNewExecutive Assistant/Admin Assistant BNYExecutive Assistant/Admin AssistantPhiladelphia, PAQuickly assimilating multiple reports, conduct quality assurance, scrutinize, and clarify exceptions, and then summarizing themes towards the production of MI reporting packs/presentations for management and client consumption. In this role, you'll make an impact in the following ways: Effectively prioritizing the needs of the executive, managing competing requests and switching focus as needed, often negotiating a prioritization of activities.
GCH TechnologiesTechnical Writer GCH TechnologiesTechnical WriterPhiladelphia, PAFull timeYour JobGCH Technologies operates the U.S. Short Code Registry, in partnership with CTIA, the administrative platform that manages how brands apply for, vet, and lease the short codes behind business-to-consumer messaging at scale. We're hiring a hands-on technical writer to build our customer-facing knowledge base from the ground up, then grow it into a full content engine that drives adoption, reduces support load, and showcases what's possible on our platform.
Greenberg Traurig LLPNewReal Estate Legal Support Specialist (Legal Secretary) Greenberg Traurig LLPReal Estate Legal Support Specialist (Legal Secretary)Philadelphia, PAThe Real Estate Legal Support Specialist supports a broad range of practice-specific activities including managing day-to-day administrative and strategic initiatives, managing workflow, and preparation of client reports and documents. Candidates must demonstrate professionalism, excellent communication skills, attention to detail, technical savvy, the ability to handle multiple priorities, and work in an organized and efficient manner.