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The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities. The Executive Assistant will provide high-level administrative and operational support to the Owner of a growing multi-rooftop automotive group.

HHM Talent is assisting a client in the search for an Executive Assistant for their multi-rooftop automotive group based in Hammond, LA.<hr/>Position OverviewThe Executive Assistant will provide high-level administrative and operational support to the Owner of a growing multi-rooftop automotive group. This role is critical to ensuring efficiency, organization, and communication across the organization.The ideal candidate is proactive, highly organized, and thrives in a fast-paced environment, with the ability to anticipate needs and keep leadership focused on strategic priorities.<hr/>Key Responsibilities<ul><li>Manage complex calendars, scheduling, and meeting coordination for executive leadership </li><li>Assist with tracking expenses, invoices, and basic financial documentation</li><li>Prepare reports, presentations, and correspondence on behalf of leadership </li><li>Act as a gatekeeper for incoming communication, prioritizing and directing as needed </li><li>Coordinate internal and external meetings, including agendas, materials, and follow-ups </li><li>Assist with project tracking and ensure deadlines and deliverables are met </li><li>Support communication across multiple rooftops to ensure alignment and efficiency </li><li>Maintain organized records, files, and documentation </li><li>Assist with special projects and ad hoc requests from leadership</li><li>Handle sensitive and confidential information with discretion </li><li>Serve as a point of contact between executives, employees, and external partners </li><li>Maintain a high level of professionalism in all communications</li></ul><hr/>Qualifications<ul><li>Strong organizational and time management skills with the ability to prioritize effectively </li><li>Excellent written and verbal communication skills </li><li>High level of discretion and professionalism </li><li>Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) </li><li>Experience in a fast-paced or multi-location environment preferred </li><li>Automotive or dealership experience is a plus, but not required</li></ul><hr/>Compensation & Benefits<ul><li>Competitive base salary </li><li>Benefits package (health, dental, vision, etc.)</li></ul>

HHM Talent

Executive Assistant

Administrative Skills

Billing

Calendar Management

Communication Skills

Customer Support/Service

Documentation

Establish Priorities

Executive Assistant Skills 

Expense Tracking

Leadership

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Operational Support

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Project Tracking

Record Keeping

Reporting Skills

Time Management

Writing Skills

Talent Acquisition

Job Summary: The Executive Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization while providing high-level administrative support to the President, CEO, and other senior staff. What began in 1981 as a small septic tank installation company has grown into a partner relied upon by contractors, engineers, and municipalities to deliver innovative, cost-effective, and resilient infrastructure.

<h1 style="text-align:center">Executive Assistant</h1><h3>About Gainey's</h3><h3>For over 45 years, Gainey's has been the trusted leader in custom precast concrete solutions across Louisiana and the Gulf Coast. What began in 1981 as a small septic tank installation company has grown into a partner relied upon by contractors, engineers, and municipalities to deliver innovative, cost-effective, and resilient infrastructure.</h3>Our mission is simple: to provide unique, thoughtful solutions to civil engineering challenges through innovative design and manufacturing. Guided by our core values of Integrity, Quality, Passion, Reliability, and Innovation, we are committed to exceeding expectations for quality, value, and service on every project.At Gainey's, we think like contractors, making projects easier with reliable products and services that save time and minimize risk. We bring visions to life by combining technical expertise with creative design consultation, ensuring long-lasting infrastructure built to withstand the Gulf Coast's toughest conditions.Led by President Greg Roache and powered by a dedicated team, Gainey's continues to thrive, evolve, and grow - always remaining the partner you can rely on.<h1>Job Summary:</h1>The Executive Assistant will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization while providing high-level administrative support to the President, CEO, and other senior staff.<h1 style="line-height:normal">Duties/ Responsibilities: </h1><ul><li style="line-height:normal">Provide high-level administrative support and assistance to the President, CEO, and/or other assigned leadership staff.</li><li>Greets clients, visitors, and guests; determines the purpose of each person's visit and directs or escorts him or her to the appropriate location. Ensures a positive, hospitable experience for visiting clients and guests.</li><li>Set and maintain a pace for the company that ensures you meet the needs of both internal and external customers.</li><li>Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.</li><li>Assists with coordinating meetings, conferences, events, and the training room calendar.</li><li>Receives mail, documents, packages, and courier deliveries and delivers or distributes items.</li><li>Ensures the President's office, reception area, office environment, and training room are clean, safe, and conducive to productivity. Maintains a bright, welcoming, aesthetic, clean, and organized environment where meetings can be conducted.</li><li>Performs administrative and clerical support tasks such as answering phones, managing outgoing mail, mailings with the use of stamped received, and preparing documents as needed.</li><li>Collect the President's receipts and other expenses as identified and report to accounting.</li><li>Updates PowerPoint in the reception area monthly.</li><li>Performs additional duties as assigned by executives.</li><li>Update the bulletin board monthly</li><li>Maintain the training room: emptying the trash, humidifier, keeping water stocked, and cleaning the bathroom.</li><li>Prepares the slides for the monthly company-wide meeting.</li><li>Performs additional duties as assigned by executives.</li></ul><h1>Required Skills/Abilities: </h1><ul><li>Excellent verbal and written communication skills.</li><li>Excellent organizational skills and attention to detail with the ability to multi-task.</li><li>Excellent time management skills with proven ability to meet deadlines.</li><li>Excellent interpersonal and customer service skills.</li><li>Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</li><li>Maintain confidentiality of sensitive information.</li><li>Self-motivated, energetic, positive attitude, helpful, and strong organizational and planning skills.</li><li>Proficient with Microsoft Office Suite or related software.</li></ul><h1>Education and Experience:</h1><ul><li>High school diploma or equivalent required.</li><li>Previous office experience required.</li></ul><h1>Physical Requirements: </h1><ul><li>Prolonged periods sitting at a desk and working on a computer.</li><li>Must frequently lift and/or move up to 25 pounds.</li></ul><h1>EEO Statement:</h1>Gainey's is an equal-opportunity employer. Gainey's does not tolerate discriminating based on race, national origin, color, religion, sex, sexual orientation, disability, age, veteran status, genetic information, or any other characteristics protected by law. Equal opportunities are extended to all terms and conditions and privileges of employment and the use of all company facilities participating in all company-sponsored activities and employment actions such as promotions, compensation, benefits, and terminating employment.

Gainey's Concrete Products

Civil Engineering

Cleanroom

Compensation and Benefits

Concrete

Conference Management

Creative Design

Customer Experience

Detail Oriented

EEO Regulations

Financial Reporting

Genetics

Housekeeping/Cleaning

Interpersonal Skills

Lift/Move 25 Pounds

Mail Processing

Manufacturing

Multitasking

Order Delivery

Risk Management

Telephone Skills

What began in 1981 as a small septic tank installation company has grown into a partner relied upon by contractors, engineers, and municipalities to deliver innovative, cost-effective, and resilient infrastructure. We bring visions to life by combining technical expertise with creative design consultation, ensuring long-lasting infrastructure built to withstand the Gulf Coast's toughest conditions.

Operations Executive Assistant <h3>About Gainey's</h3><h3>For over 45 years, Gainey's has been the trusted leader in custom precast concrete solutions across Louisiana and the Gulf Coast. What began in 1981 as a small septic tank installation company has grown into a partner relied upon by contractors, engineers, and municipalities to deliver innovative, cost-effective, and resilient infrastructure.</h3>Our mission is simple: to provide unique, thoughtful solutions to civil engineering challenges through innovative design and manufacturing. Guided by our core values of Integrity, Quality, Passion, Reliability, and Innovation, we are committed to exceeding expectations for quality, value, and service on every project.At Gainey's, we think like contractors, making projects easier with reliable products and services that save time and minimize risk. We bring visions to life by combining technical expertise with creative design consultation, ensuring long-lasting infrastructure built to withstand the Gulf Coast's toughest conditions.Led by President Greg Roache and powered by a dedicated team, Gainey's continues to thrive, evolve, and grow - always remaining the partner you can rely on.Job Summary: The Operations Executive Assistant will provide high-level administrative support to the QC Manager, VP of Operations, Purchasing Manager, and CEO.Duties/Responsibilities:General:<ul><li>Provide high-level administrative support and assistance to the assigned leadership staff.</li><li>Screen emails and schedule appointments for assigned staff.</li></ul>Purchasing: <ul><li>Match invoices and packing slips to PO's.</li><li>Research miscellaneous items to get 2-3 prices before purchasing.</li><li>Scan contracting invoices and move to the correct folder on the server once they have been reconciled.</li><li>Daily receiving log email.</li></ul>Quality Control: <ul><li>Ensures the QC office is clean and conducive to productivity with paperwork filed in a timely manner.</li><li>Prepare and record data for the Production Huddle, Quality Committee meeting, and QC L-10 meeting each week. Schedule lunch for these meetings as needed.</li><li>Key Customer Complaints into 90io and save them to the designated area on the server.</li><li>Review the Quality Control Catches in the Quality Tracker weekly for any redundant mistakes and notify the QC Manager of repeated mistakes.</li><li>Follow up on all Quality Alerts to ensure there is a cost associated with the alert and enter it on the tracker.</li><li style="line-height:normal;background:white">Investigate all Repours and ensure all proper procedures are performed. Ask the following questions and create procedures if needed. <ul><li style="line-height:normal;background:white">What caused this repour to occur? </li><li style="line-height:normal;background:white">What could have been done differently to prevent this repour?</li><li style="line-height:normal;background:white">Were all appropriate parties made aware of the repour? </li><li style="line-height:normal;background:white">Any training recommendations to prevent recurrence? </li></ul></li><li style="line-height:normal;background:white">Perform self-audits to ensure we remain in compliance with all NPCA regulations. </li><li style="line-height:normal;background:white">Complete and maintain all documentation as required by all State Departments and Government Agencies (ex. EBR/LCG).</li><li style="line-height:normal;background:white">Audit production checklists for completion and report concerns to Quality Control Manager and Operations.</li><li style="line-height:normal;background:white">Action Quality Control Team for any Certification Compliance items due each month (calibrations etc.) from all certifying bodies.</li><li style="line-height:normal;background:white">Audit production checklists for completion. </li><li style="line-height:normal;background:white">Performs additional duties as assigned by executives. </li></ul>Required Skills/ Abilities:<ul><li>Excellent verbal and written communication skills.</li><li>Excellent organizational skills and attention to detail with the ability to multitask.</li><li>Excellent time management skills with proven ability to meet deadlines.</li><li>Excellent interpersonal and customer service skills.</li><li>Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.</li><li>Maintain confidentiality of sensitive information.</li><li>Self-motivated, energetic, positive attitude, helpful, and strong organizational and planning skills.</li><li>Proficient with Microsoft Office Suite or related software.</li></ul>EEO Statement:Gainey's is an equal-opportunity employer. Gainey's does not tolerate discriminating based on race, national origin, color, religion, sex, sexual orientation, disability, age, veteran status, genetic information, or any other characteristics protected by law. Equal opportunities are extended to all terms and conditions and privileges of employment as well as the use of all company facilities participating in all company-sponsored activities and employment actions such as promotions, compensation, benefits, and terminating employment.

Operations Executive Assistant

Auditing

Operations Management

Procedure Development

Procurement Management

Purchasing/Procurement

Quality Control

Regulatory Compliance

State Government

Support multiple parish ministries (e.g., OCI, Alpha, Vacation Bible School, Bible studies, CIC, PAX Youth) by learning their structure and providing administrative support (i.e data entry, filing, copying, and organizing documents.) as needed. Support the Director of Communications by helping manage daily digital and print output, overseeing aspects of content creation, and assisting in event promotions.

Pastoral Team AssistantMary, Queen of Peace Catholic Church is looking for a Pastoral Team Assistant. There is flexibility for this being either a fulltime or partime position.As the Pastoral Team Assistant, the individual serves as a crucial support person for the Pastoral Staff, ensuring proper planning, execution and follow-up for all of our pastoral and communication functions. The ideal candidate is a passionate missionary disciple who understands the pastoral nature of administration as self-gift and service to others.As Pastoral Team Assistant, the individual is responsible for ensuring effective and efficient operations for the Pastoral Ministry Team, providing support through database updates, registration assistance, event coordination, communications support, and more. Actions required to be consistent with culture and cores values of Mary, Queen of Peace Catholic Church: Fundamentally Relational: As fundamentally relational beings, made in the image of our relational God, we engage in relationships by being attentive and present to those we serve and serve alongside. Mission Driven: We put the Lamb of God at the forefront of all that we do, aligning ourselves to the collective mission of fostering life-changing encounters with Jesus. Innovative Excellence: Ensuring quality and excellence, we transcend expectations by thinking beyond the norm to meet the needs of today. Radical Hospitality: We are committed to radical hospitality, to be a place for doubters and disciples, for people with deep questions and deep convictions; all have a home here with us.Ministerial CharacterThe Pastor is the visible principle and foundation of unity in Mary, Queen of Peace Catholic Church which the Archbishop has entrusted to him. He makes Christ's mission present and enduring in the parish. In order to fulfill his mission, the Pastor employs suitable, chosen collaborators (clerics, religious, or laypeople). He shares with them his mission and entrusts various responsibilities to them.Positions employed at Mary, Queen of Peace Catholic Church help to extend the ministry of the Pastor in particular ways as outlined in the job description. Therefore, the employee in this position is closely connected to and assists the Pastor in the performance of his ministry and thereby engages in ministry for the Church.Job SummaryAs the Pastoral Team Assistant, this person applies professional skills and knowledge of several specialized fields (e.g., theology, technology, clerical, development, communications, etc.) to perform work as directed by members of the Pastoral Team. This individual works collaboratively with the Director of Children Formation, Youth & Young Adult Director, Co-Directors of Evangelization, Director of Pastoral Care, and Director of Communications.As the Pastoral Team Assistant, this individual is called to understand the inner workings of the Pastoral Ministry Team and embrace the mission and vision of Mary, Queen of Peace in order to effectively provide support and ensure the efficient functioning of all facets of ministry in order to foster life-changing encounters with Jesus. The Pastoral and Communications Executive Assistant is an integral part of the team, focused on service above self.The position reports to the Pastor, collaborates with the pastoral and administrative staff, and operates with latitude for the use of independent judgment and initiative. The Pastoral and Communications Executive Assistant must understand the nature and purpose of Church administration as well as catechesis, evangelization, and communications. This individual will be expected to demonstrate good public relations skills, as well as communication and people skills.Essential Duties: (Overarching) An integral part of this ministry for the Church is to support and uphold the teachings of the Catholic Church and the mission of the parish in both your professional and personal life. Act as a witness to Gospel values by modeling the teachings of the Roman Catholic Church. Continuously grow in your ministry by participating in ongoing professional and personal faith formation. Ensure compliance with all Archdiocese of New Orleans policies and procedures including Safe Environment protocols. Participate in parish staff and diocesan meetings and training. Coordinate staff meetings and follow-up on action items as directed by the pastor. Maintain a work schedule that maximizes availability and accessibility.Essential Duties: (Pastoral Executive Assistant) Support the pastoral staff in ensuring that all programs and activities align with the vision and mission of Mary, Queen of Peace Parish. Support multiple parish ministries (e.g., OCI, Alpha, Vacation Bible School, Bible studies, CIC, PAX Youth) by learning their structure and providing administrative support (i.e data entry, filing, copying, and organizing documents.) as needed. Coordinate events and activities, including scheduling, logistics, making calls to vendors, obtaining quotes, assisting with planning details, and communicating with volunteers at the direction of the pastoral team. Serve as the primary point of contact for emails and phone calls, providing clear and accurate information regarding programs (registration, payment, requirements, etc.). Maintain parish databases (including ParishSOFT and Flocknote), ensuring timely data entry, accurate records, and updated communication groups. Track registrations, attendance, and payments across ministries and events. Send regular communications (e.g., emails for CIC, OCI, and Alpha) to support engagement and organization. Manage inventory and supplies, including ordering materials and organizing items such as program resources and apparel.Essential Duties: (Communications Executive Assistant) Support the Director of Communications by helping manage daily digital and print output, overseeing aspects of content creation, and assisting in event promotions. In collaboration with and under the direction of the Director of Communications: Manage social media, website updates, and other electronic media. Design graphics, flyers, and print materials for events. Ensure all communication aligns with the church's brand, style, and voice. Recruit, train, and oversee volunteers for photography, videography, or media. Work with the pastoral team to develop communication plans and promote events.Behaviors, Skills, and Abilities Knowledge of the structure and basic teachings of the Roman Catholic Church. Skill in communicating with diverse audiences both oral and written. Ability to operate various word-processing software, spreadsheets, and database programs. Proficiency in creative tools and software coupled with excellent written and verbal communication skills for creating engaging content. Knowledge of or a willingness to learn social media platforms, web content management systems (CMS), email marketing tools, photography, or live-streaming technology. Ability to excel in professional relationships and work effectively with staff, clergy, and laity. Ability to organize, prioritize, carry out multiple tasks, meet deadlines and utilize effective time management techniques. Ability to always maintain confidentiality. Ability to follow instructions furnished in verbal or written format. Effective collaborative and pastoral style. Expresses strong integrity, honesty, confidentiality, humility, professionalism, and a spirit of service. Ability to take initiative and make decisions under the constant pressure of deadlines. Ability to pivot quickly in a dynamic ministry environment without becoming overwhelmed all while maintaining a positive demeanor. Ability to work with staff and parishioners with diverse personalities and differing opinions. Willingness to work a varying work schedule, including some weekends and eveningsMinimum Qualifications Bachelor's degree from an accredited college or university with coursework in theology, management, pastoral ministry, or a related field is preferred. Experience in pastoral ministry is preferred. Must be a practicing Roman Catholic in good standing with the Church.Interested applicants should send a cover letter, resume, and at least three references to kbaker@maryqueenofpeace.org. For questions or additional information, please contact our Director of Parish Operations and Stewardship, Karen Baker, at (985) 202-0232. Updated: April 28, 2026

Archdiocese of New Orleans

Pastoral Team Assistant - Mary, Queen of Peace Catholic Church - Mandeville

Content Development

Content Management Systems (CMS)

Data Entry

Database Administration

Digital Media

Email Marketing

Event Management

Flyers

Graphic Design

Inventory Management

Logistics

Order Supplies

Pastoral Care

Photography

Public/Media/Press/Analyst Relations

Religious Studies

Social Media

Spreadsheets

Streaming Technology

Team Player

Video Production

Volunteer Management

Web Content Management System (WCMS)

Website Management

Word Processing

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Executive AssistantHHM Talent

Executive AssistantGainey's Concrete Products

Operations Executive AssistantGainey's Concrete Products

Pastoral Team Assistant - Mary, Queen of Peace Catholic Church - MandevilleArchdiocese of New Orleans

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