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The Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners. Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students.

<h2>ABOUT US</h2><hr/>Oral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!CURRENTLY ACCEPTING APPLICATIONS FOR ALL POSITIONS UNTIL FILLED.<h2>JOB DESCRIPTION - FULL TIME</h2><hr/>The Centre of Global Leadership is seeing a professional, organized, and people-focused Executive Assistant & Events Coordinator to support the Executive Director and help create exceptional experiences for students, guests, and partners.This role combines executive support, financial processing and travel coordination, event planning, and hospitality. The ideal candidate is highly organized, detail-oriented, adaptable, and thrives in a fast-paced environment while maintaining a warm and welcoming presence.<h2>RESPONSIBILITIES</h2><hr/>Executive & Administrative Support<ul><li>Provide day-to-day support to the Executive Director</li><li>Manage calendars, meetings, scheduling, and correspondence</li><li>Coordinate domestic and international travel arrangements</li><li>Prepare and process travel requisitions, purchasing requests, reimbursements, and other financial documents</li><li>Maintain organized records, files, and administrative systems</li><li>Assist with special projects and department initiatives</li></ul>Financial & Operations Coordination<ul><li>Process purchasing and finance-related paperwork accurately and on time</li><li>Track expenses, invoices, and budget-related items</li><li>Work with university departments and external vendors to ensure smooth operations</li><li>Follow university procedures and maintain attention to detail in all processes</li></ul>Event Planning & Hospitality<ul><li>Coordinate meetings, conferences, leadership events, and special gatherings</li><li>Manage event logistics including setup, decor, catering, guest communication, and registration</li><li>Help create welcoming, professional, and visually excellent environments</li><li>Provide outstanding hospitality and customer service to guests, students, and partners</li></ul>Communication & Relationship Support<ul><li>Communicate professionally and clearly in both verbal and written communication</li><li>Serve as a welcoming point of contact for students, faculty, donors, and visitors</li><li>Build positive relationships with internal teams and external partners</li><li>Represent the Centre of Global Leadership with professionalism and integrity</li><li>Other duties as assigned</li></ul><h2>REQUIREMENTS</h2><hr/>EDUCATION: Minimum High School diploma and professional experience, preferred bachelor degree or equivalent.EXPERIENCE/SKILLS/ABILITIES:<ul><li>Strong organizational and time-management skills</li><li>Excellent attention to detail and ability to manage multiple priorities</li><li>Strong verbal and written communication skills</li><li>Friendly, warm, and professional demeanor</li><li>Customer service and hospitality strengths</li><li>Creative, adaptable, and resourceful</li><li>Ability to work independently and collaboratively</li><li>Strong sense of professionalism and confidentiality</li><li>Experience with administrative support, finance processing, travel coordination, or event planning preferred</li><li>Proficiency in Microsoft Office and related administrative systems preferred</li></ul><h2>ADDITIONAL INFORMATION</h2><hr/>Possible travel required, domestic and international possibilities. Some evening and weekend events may be required. The ideal candidate is:<ul><li>Detail and process-oriented</li><li>Organized and dependable</li><li>Relational and service-minded</li><li>Flexible and adaptable</li><li>Creative with an eye for aesthetics and presentation</li><li>Comfortable working in a fast-paced environment</li><li>Passionate about creating excellent experiences for others</li><li>A follower of Christ who loves people</li></ul>Equal Employment Opportunity:Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.

Oral Roberts University

Executive Assistant and Events Coordinator

Administrative Skills

Billing

Budgeting

Calendar Management

Catering Services

Communication Skills

Conference Management

Customer Support/Service

Detail Oriented

Equal Employment Opportunity (EEO)

Event Management

Executive Assistant Skills 

Expense Tracking

Finance

Financial Operations

High School Diploma

Leadership

Logistics Management

Microsoft Office

Multitasking

Nonprofit

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Purchase Orders

Purchasing/Procurement

Record Keeping

Reimbursement

Time Management

Travel Planning

Willing to Travel

Writing Skills

clearcompany

This Executive Administrative Assistant opportunity offers a direct-hire role supporting executive leadership while playing a key part in keeping operations organized and efficient. The Executive Administrative Assistant acts as the right hand to the CEO, ensuring schedules, communication, and priorities stay organized and on track.

YEAR

Executive Administrative Assistant Pay:$65, 000 per year Location:Claremore, OK Schedule:Monday Thursday, 7: 30 AM 5: 00 PM | Friday, 7: 30 AM 4: 00 PM Job Type:Direct Hire Job Order #: 123520 <hr/> Position Overview The Executive Administrative Assistant provides high-level support to executive leadership and serves as a trusted partner in daily operations. This Executive Administrative Assistant role requires professionalism, discretion, and the ability to anticipate needs in a fast-paced environment. The Executive Administrative Assistant acts as the right hand to the CEO, ensuring schedules, communication, and priorities stay organized and on track. <hr/> Required Experience & Skills 3+ years supporting executives or senior leadership Advanced proficiency in Microsoft Word and Excel Strong written and verbal communication skills Exceptional organization, attention to detail, and follow-through Experience booking corporate travel and managing expense reports Ability to build strong professional relationships and anticipate needs <hr/> Essential Duties & Responsibilities Manage executive calendar, appointments, and daily schedule with discretion Coordinate complex travel arrangements including flights, hotels, and itineraries Prepare and process expense reports using Microsoft Excel and related tools Take meeting minutes, track action items, and follow up as needed Support company participation in community and customer events (occasional after-hours attendance required) Maintain organized files, correspondence, and documentation Handle confidential information with the highest level of professionalism <hr/> This Executive Administrative Assistant opportunity offers a direct-hire role supporting executive leadership while playing a key part in keeping operations organized and efficient. <hr/> If you are interested in this position, click the Apply button above to submit your application. If your qualifications align with the requirements of the position, a team member will contact you to schedule an interview. Job Order #123520 Stand-By Personnel | Skilled Division Tulsa Office Locations: 1531 E 2nd Street Tulsa, Oklahoma 74120 Claremore Office Location: 507 E Will Rogers Blvd. Claremore, Oklahoma 74017

Stand-By Personnel

Executive Administrative Assistant

Documentation

Expense Management

Expense Reports

File Maintenance

Follow Through

Meeting Minutes

Microsoft Excel

Microsoft Word

Operations

HaleyMarketing

FULL_TIME

OTHER

Coordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Supports executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.

At TDW we put people first - that means working everyday to ensure the pipelines that run through our communities are operating safely and reliably. What sets us apart is our expertise, experience and commitment.Each day we dedicate ourselves to treating each other, our customers and our community with care and respect. OverviewThe Executive Administrative Assistant provides high-level administrative and operational support for executive leadership while assisting with some administrative and marketing functions. This role requires excellent communication, discretion, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. As a trusted partner, the Executive Administrative Assistant helps executives operate efficiently while also supporting and strengthening the TDW brand through marketing-related efforts.Executive Administrative Key Responsibilities (70%)Primary duties may include, but are not limited to: <ul><li>Manage executive calendars, communications, meetings, seminars, and events.</li><li>Coordinates executive travel arrangements, including airfare, hotel accommodations, ground transportation, car rentals, and other travel‑related logistics as needed.</li><li>Supports executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.</li><li>Handle confidential and sensitive information with the highest level of discretion.</li><li>Prepare, edit, and manage correspondence, reports, presentations, and other executive‑level documents.</li><li>Anticipate executive needs and proactively manage tasks to ensure all deadlines are consistently met.</li><li>Handles incoming calls, distributes and processes mail, and welcomes visitors.</li><li>Coordinates conference room logistics by managing reservations, setting up A/V equipment, and arranging food and refreshments for both internal and external meetings.</li></ul>Marketing Administrative Key Responsibilities (30%) <ul><li>Provides marketing administrative support, assisting with distribution of materials & mailings, maintaining file libraries, and basic project coordination.</li><li>Oversee employee merchandise and print ordering platforms by monitoring inventory, troubleshooting orders, coordinating with vendors, tracking orders, and reporting on department spending.</li><li>Coordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials.</li><li>Manage marketing reports (e.g., monthly inventory/storage and order summaries), review the data to spot trends or issues, and communicate key insights to stakeholders.</li></ul>Required Qualifications <ul><li>5-8 years of experience supporting senior executives, directors, or C-level leaders.</li><li> High school diplomas/GED required. </li><li>Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).</li><li>Strong written and verbal communication skills</li><li>Excellent organizational, time‑management, and problem‑solving abilities</li><li>Proven ability to manage competing priorities with minimal supervision</li><li>Experience with Adobe Acrobat (editing/markups) or similar document tools.</li><li>Familiarity with survey tools such as SurveyMonkey (or similar platforms) is a plus.</li></ul>Knowledge, Skills, and Abilities <ul><li>High attention to detail and accuracy.</li><li>Strong interpersonal skills</li><li>Ability to work independently and collaboratively</li><li>High level of integrity, respect for confidentiality and discretion.</li><li>Strong judgment and decision‑making capabilities</li><li>Flexibility and adaptability in a dynamic business environment</li><li>Demonstrates a customer-focused mindset.</li><li>Working knowledge of tradeshow and event logistics (registrations, exhibitor manuals, shipping/packing, vendor coordination, on-site support, and post-event follow-up) is a plus.</li></ul><img alt=" " height="1" src="https://ars2.equest.com/?response_id=f1850e4b76157b4e84979cf73ea4936b&view" width="1"/>

T.D.Williamson is the world’s most recognized name in pipeline equipment and services. TDW delivers safe integrity solutions for onshore and offshore applications. Our experts provide hot tapping and plugging, pipeline cleaning, geometry and MFL inspection, pigging and non-tethered plugging pig technology services for any pressurized pipeline system, anywhere in the world.
 
TDW is the Partner of Choice for managing every pipeline integrity need--large or small. Our name is synonymous with trusted pipeline services. TDW continues to develop its broad spectrum of technical experience, turning time in the field and problem solving skills into a continuously refined offering of customized services and state-of-the-art equipment. TDW engineers have designed some of the most efficient and most trusted technologies used by pipeline operators all over the world. Support personnel, including engineers, project managers and technicians are accessible 24 hours a day, ready to provide innovative and customized solutions to meet specific requirements.

TD Williamson

Executive Administrative Assistant I

Adobe Acrobat

Audiovisual

Brand Marketing (Branding)

Budget Management

C-Level Management

Car Rentals

Check Processing

Customer Relations

Data Collection

Editing

Identify Issues

Interpersonal Skills

Inventory Levels

Logistics

Mail Processing

Marketing

Microsoft Outlook

Microsoft PowerPoint

On Site Support

Operational Support

Order Picking/Packing

Problem Solving Skills

Project/Program Coordination

Regional Sales

Sales

Secondary School

Seminars

Shipping/Receiving

Trade Shows

equestftpin

In addition, must possess skill in working cooperatively and effectively with clients, staff, management, and other professional groups; in exercising mature judgement in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively; both orally and in writing. The ideal candidate brings exceptional EQ, sound judgment, strong technological aptitude, and the ability to analyze, interpret, and communicate operational data to support decision-making, while navigating a fast-paced, evolving nonprofit healthcare environment.

EXECUTIVE OPERATIONS PARTNERDEFINITION:The Executive Operations Partner is a trusted strategic support role to the Chief Operating Officer and the broader Operations leadership team. This position combines high-level administrative excellence with proactive operational partnership, ensuring the COO can focus on organizational priorities and mission-driven impact. The ideal candidate brings exceptional EQ, sound judgment, strong technological aptitude, and the ability to analyze, interpret, and communicate operational data to support decision-making, while navigating a fast-paced, evolving nonprofit healthcare environment.EDUCATION AND EXPERIENCE:·   5+ years in roles supporting senior leadership, such as Executive Business Partner, Executive Assistant, or Executive Operations, with proven success in dynamic environments.·        Experience in nonprofit, healthcare, or multi-site organizations preferred.·        Requires a High School Diploma or Equivalent. KNOWLEDGE AND SKILLS:Strong emotional intelligence with the ability to build trusted relationships, navigate sensitive situations, and maintain a professional presence.Demonstrated success supporting senior leaders in a fast-paced, mission-driven environment with shifting priorities.Ability to collect, analyze, and interpret data, translating insights into clear, actionable reports, dashboards, and executive-level summaries.Quick learner with strong digital agility and the ability to adapt to new technology platforms with ease. High attention to detail with excellent organizational skills and clear, polished written and verbal communication.Proven ability to exercise sound judgment, maintain confidentiality, and manage sensitive information discreetly.Proactive problem-solver with strong follow-through, anticipating needs and ensuring tasks move forward.Reliable, resourceful, and able to manage multiple priorities while staying focused on accuracy and deadlines.Collaborative working style with the ability to work effectively across teams and levels of the organization.An expectation of core competencies in relation to individuals with co-occurring disorders. JOB DUTIES AND RESPONSIBILITIES:This position is responsible and held accountable for the following duties:Executive Support & Operations Coordination·        Serve as the primary partner to the COO, anticipating needs, managing priorities, and ensuring alignment with organizational goals.·        Oversee complex scheduling, calendar management, and meeting coordination for the COO and Operations leadership team.·        Compile, analyze, and format operational data into clear reports and executive-ready materials to support decision-making and strategic discussions.·        Monitor and report on key performance indicators (KPIs), identifying trends, risks, and opportunities to support operational effectiveness.·        Prepare, proof, and organize documents, presentations, and reports with accuracy and confidentiality.·        Coordinate board-level and cross-functional meetings, including agenda planning, materials preparation, and follow-up actions.·        Track key operational initiatives, ensuring milestones, deadlines, and communications stay on course.Relationship Management & Communication·        Build and maintain strong, trusting partnerships across all departments, representing the COO’soffice with professionalism and discretion.·        Serve as a communication bridge, ensuring clarity, alignment, and timely information flow across teams.·        Interact with internal and external stakeholders with empathy, tact, and diplomacy.·        Demonstrate high emotional intelligence in managing sensitive issues, confidential information, and shifting priorities.Technology & Process Support·        Quickly learn and navigate multiple technology platforms with ease, curiosity, and minimal instruction.·        Leverage reporting tools, spreadsheets, and systems to extract and analyze data, ensuring accuracy, consistency, and usability of information.·        Serve as a reliable resource for understanding digital tools, offering clear, user-friendly guidance and light troubleshooting support.·        Contribute to streamlined processes, templates, and operational efficiencies within the COO’sportfolio through effective use of digital systems.Project & Initiative Support·        Assist in coordinating special projects, strategic initiatives, and organizational priorities, supporting the COO from planning to execution.·        Support data-driven projects by gathering relevant metrics, tracking outcomes, and providing ongoing reporting to stakeholders.·        Conduct research, compile data, and prepare summaries or recommendations as needed.·        Support organizational events, leadership retreats, and cross-functional planning efforts.Other Administrative & Operational Duties·        Maintain organized digital and physical files, ensuring accuracy, accessibility, and compliance.·        Manage expense reports, travel coordination, and vendor communications for the COO.·        Perform other duties as assigned to advance operational excellence and executive support.·        Understands and promotes our Certified Community Behavioral Health Clinic (CCBHC) concept by providing or supporting community-based mental and substance use disorder services; advancing integration of behavioral health with physical health care; assimilating and utilizing evidence-based practices on a more consistent basis; and promoting improved access to high-quality care.Regular and predictable attendance is an essential job requirement.·        Employee must be willing and able to perform all job-related travel normally associated with this position.·        Participates in required staff meetings.·        Quality of work will be evaluated through training, skill, or special purpose. Must be competent and adequate. Must meet “satisfactory” expectations at any scheduled job performance evaluation.Must perform the specific job duties as listed above to meet position expectations.In addition, must possess skill in working cooperatively and effectively with clients, staff, management, and other professional groups; in exercising mature judgement in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively; both orally and in writing.

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Executive Assistant and Events Coordinator Oral Roberts University

Executive Administrative Assistant Stand-By Personnel

Executive Administrative Assistant I TD Williamson

Executive Operations Partner GRAND Mental Health

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