Imagine Development LLCNewExecutive Assistant Imagine Development LLCExecutive AssistantHaleiwa, HIImagine Development is seeking a proactive and highly organized Executive Assistant to directly support the owner and leadership team in day-to-day operations. This role is ideal for someone who can take direction, execute tasks efficiently, maintain organization across multiple priorities, and help ensure important follow-ups and responsibilities are consistently moving forward.
Hawaii Health Systems CorporationNewIT Executive Assistant Hawaii Health Systems CorporationIT Executive AssistantHonolulu, HIABILITY TO: Plan, organize and carry out a very broad and complex range of administrative functions; organize, assign, direct and review the work of others; develop and skillfully apply a working knowledge of the organization and the programs of HHSC; understand and interpret the views and policies of an executive office, including any special interests and official social obligations; work effectively under frequent interruptions and changing requirements, and handle continual office emergencies; write varied and complex business correspondences, summaries and reports requiring judgement as to appropriate format and conforming to all the rules of grammar and style; direct the maintenance of confidential files and records including those relating to employer-employee relations; deal tactfully with others within and outside the organization in carrying out instructions and policies of the executive officer. Receives and screens telephone calls, determines action needed, makes appointments, provides information or material as requested or redirects inquirer to appropriate person; takes messages or writes a report of the situation for further action or follow-up by appropriate Corporate staff.
Hawaiian Electric CompanyNewDepartment Temp - Executive Assistant Hawaiian Electric CompanyDepartment Temp - Executive AssistantHonolulu, HI$66,000–$82,500 / yearBy submitting an application for the position, candidates: Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law; Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company; Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company; Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and. ESSENTIAL FUNCTIONS: Provides advanced, flexible support to more than one Divisions/Departments, including, but not limited to the following: initiates and responds to correspondence, as appropriate; assists with appointment and meeting schedules; maintains confidential files and division records; and assembles and compiles data from Company and external sources for correspondence, reports, presentations, meetings, etc.
BRIGHAM YOUNG UNIVERSITY-HAWAIIExecutive Assistant to the President''''s Council BRIGHAM YOUNG UNIVERSITY-HAWAIIExecutive Assistant to the President''''s CouncilLaie, HI$27–$30 / hourThe Executive Assistant provides high-level administrative support to designated members of the President's Council, handling confidential and complex tasks with professionalism. As an educational institution affiliated with The Church of Jesus Christ of Latter-day Saints, BYU-Hawaii prefers to hire qualified members of the Church in good standing, as authorized under 41 C.F.R.
Hawaiian Electric Co IncDepartment Temp - Executive Assistant Hawaiian Electric Co IncDepartment Temp - Executive AssistantHonolulu, HI$66,000–$82,500 / yearBy submitting an application for the position, candidates: Authorize the Hawaiian Electric Companies to confirm all statements contained in the application and/or any materials submitted and made a part of the application as they relate to the position and to the extent permitted by law; Authorize and consent to, without reservation, the Hawaiian Electric Companies sharing any and all information regarding previous or present employment, educational training or personal information from their records and from any other source with the hiring department or subsidiary company; Release, discharge, and hold harmless, Hawaiian Electric Companies, from any and all liability for any damage which may be claimed as a result of furnishing such information to the hiring department or subsidiary company; Authorizes release and transfer of all personnel records to be maintained by the hiring company in the event of an inter-company transfer; and. ESSENTIAL FUNCTIONS: Provides advanced, flexible support to more than one Divisions/Departments, including, but not limited to the following: initiates and responds to correspondence, as appropriate; assists with appointment and meeting schedules; maintains confidential files and division records; and assembles and compiles data from Company and external sources for correspondence, reports, presentations, meetings, etc.
Hawaii State Department of EducationNewPrivate Secretary I - Office of Student Support Services Hawaii State Department of EducationPrivate Secretary I - Office of Student Support ServicesHonolulu, HISpecialized Clerical Experience: Two years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks including, but not limited to, several of the following: Serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing out-going correspondence for format, grammar, spelling and typography; maintaining a log of pending work; etc. SPECIALIZED CLERICAL EXPERIENCE REQUIREMENT:Do you possess at least two (2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks such as maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; reviewing outgoing correspondence for format, grammar, spelling and typography; taking general notes and/or minutes at meetings or conferences; etc.? .
Hawaii State Department of EducationPrivate Secretary I - Office of Campus Operations and Support Hawaii State Department of EducationPrivate Secretary I - Office of Campus Operations and SupportHonolulu, HIYes\n No\n \n02\n \nSPECIALIZED CLERICAL EXPERIENCE REQUIREMENT: Do you possess at least two (2) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial-type tasks such as maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; reviewing outgoing correspondence for format, grammar, spelling and typography; taking general notes and/or minutes at meetings or conferences; etc.?\n \nIf "Yes", for EACH employer/position you would like considered, provide a complete and accurate description of your duties. \n03\n \nSECRETARIAL EXPERIENCE REQUIREMENT: In addition to the above General and Specialized Clerical Experience, do you possess at least three (3) years of progressively responsible typing, stenographic and/or substantive clerical work experience which demonstrated possession of the ability to perform secretarial duties including, but not limited to, the following:\n \n(1) providing personal assistance to an administrator or executive by attending to the administrative details of an office;\n \n(2) having an overall awareness of the activities and administrative framework of a program/organization; and,\n \n(3) exercising sound judgment?\n
The Pacific ClubNewExecutive Assistant & Office Manager (Temporary to Permanent) The Pacific ClubExecutive Assistant & Office Manager (Temporary to Permanent)Honolulu, HIVersatile meeting rooms, outdoor events space, paddle tennis and pickle ball courts, temperature-controlled swimming pool, and a well-equipped athletic facility give the club its personality as the ideal place for business and pleasure. The Pacific Club offers excellent employee benefits for full-time and part-time positions (working 20+ hours/week consistently):100% health/dental/vision insurance premium coverage for employees, and 70% of the premium for dependents covered by the Club.
CABAN RESOURCES, LLCMedical Office Secretary CABAN RESOURCES, LLCMedical Office SecretaryHonolulu, HIAble to use various programs, such as Word, Excel, Access, PowerPoint, and Project to generate various products (i.e., tables of contents, import graphs or databases, create glossaries, align multiple columns, print document, identify files or make other notations at the top or bottom of each page, and create form letters and automatically merging these with mailing lists). Performs various clerical and administrative duties in support of the organization, including, but not limited to, stenography and office automation duties such as word processing, briefing charts and spreadsheets.
TEKsystemsNewExecutive Administrative Assistant TEKsystemsExecutive Administrative AssistantHonolulu, HI$22–$26 / hourOne of Hawaii's largest healthcare organizations is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide executive-level administrative and operational support across Utilization Management transformation and leadership activities. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed.
Hawaii Medical Service AssociationStrategic Executive Assistant Hawaii Medical Service AssociationStrategic Executive AssistantHonolulu, HIMonitor high-priority departmental and organizational projects, providing regular status updates, recommending next steps, and supporting execution and project management efforts. Coordinate and manage meetings and conference calls, including attendee scheduling, logistics, conference rooms, catering, technology needs, materials, and follow-up to ensure preparedness and accuracy.
Hawaii State Department of EducationNewSecretary IV - Exceptional Support Section Hawaii State Department of EducationSecretary IV - Exceptional Support SectionHonolulu, HIADMINISTRATIVE CLERICAL EXPERIENCE (cont.):If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please):(a) Official job title;(b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided;(c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties;(d) Complete dates of employment (from mm/yy to mm/yy);(e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office. If you chose the first or second option in the previous question, use the space provided to respond to ALL of the following items for EACH work experience you held that fully meets this requirement (separate responses for each experience, please):(a) Official job title;(b) Employer's name, type of business (e.g., public/private, manufacturer/retailer, etc.), size (based on number of employees), and services/products provided;(c) Supervisor's official job title, description of the program(s) and number of employees (including their job titles) under his/her scope of responsibility, and his/her general duties;(d) Complete dates of employment (from mm/yy to mm/yy);(e) Average hours you worked per week (Substitute, on-call, and temporary assignment (TA) employment claims require a list of dates and hours worked, endorsed and signed by your respective supervisor and/or personnel office.
State of HawaiiADMINISTRATIVE ASSISTANT I, II, III State of HawaiiADMINISTRATIVE ASSISTANT I, II, IIIHonolulu, HI$3,748–$4,742SPECIALIZED EXPERIENCE REQUIREMENT:•(Level I): One (1) year Progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.). •(Level III): Two (2) years *Progressively responsible typing, and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling punctuation and typographical errors; maintaining a log of pending work; etc., and use computers and software applications (e.g., word processing, spreadsheet, databases, etc.).
State of HawaiiADMINISTRATIVE ASSISTANT III - OAHU State of HawaiiADMINISTRATIVE ASSISTANT III - OAHUHonolulu, HI$4,240–$5,367Two (2) years of progressively responsible typing and/or substantive clerical work which demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience above, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist; maintaining a system of files; making travel arrangements; composing correspondence; obtaining and presenting information from files; routing correspondence; reviewing outgoing correspondence for format, grammar, spelling, punctuation and typographical errors; maintaining a log of pending work; and using computers and software applications (e.g., word processing, spreadsheet, databases, etc.).ANDB. Supervisory Aptitude is the demonstration of aptitude or potential for performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work which opportunities for demonstrating supervisory capabilities exist; by the completion of training courses in supervision accompanied by application of supervisory skills in work assignments; or by favorable appraisals by a supervisor indicating the possession of supervisory potential.
TriWest Healthcare AllianceExec Admin Assistant (DC) TriWest Healthcare AllianceExec Admin Assistant (DC)Honolulu, HIFull timeThe EAA will also support the President and CEO as needed and assist senior executives traveling within the D.C. area, collaborating closely with the Assistant to the President and other Executive Administrative Assistants. The Executive Administrative Assistant (EAA) provides executive-level administrative support to the Chief Compliance and Legal Officer (CCLO) and other senior executives with primary responsibilities in the Washington, D.C. area.
Hawaii State Department of EducationSecretary I, II - Learning Support Section Hawaii State Department of EducationSecretary I, II - Learning Support SectionHonolulu, HITemporary Assignment: Claims of Temporary Assignment (TA) experience to meet the minimum qualification requirements must be verified and attached to the application using one of the options below: A copy of the applicant's TA History Report or equivalent system-generated report; A signed letter from the applicant's supervisor that includes the applicant's name, his/her TA job title, the TA start and end dates (from mm/yy to mm/yy), his/her specific TA duties performed, and either the TA hours worked per week or total TA hours worked; Copies of the applicant's signed SF-10 Forms. Specialized Clerical Experience: Progressively responsible typing, stenographic and/or substantive clerical work which duties demonstrated possession of, in addition to the knowledge and abilities noted under General Clerical Experience, knowledge of common office appliances and equipment and the ability to carry out procedures in clerical work systems and to perform secretarial tasks including, but not limited to, several of the following: serving as telephone and walk-in receptionist.