UNKNOWN

ADAPTED_NOW

This role is critical to enabling the effectiveness of IT leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The Executive Assistant provides high-level administrative and operational support within the Information Technology department and reports directly to the Senior Vice President (SVP) of IT.

HOUR

JOB SUMMARYThe Executive Assistant provides high-level administrative and operational support within the Information Technology department and reports directly to the Senior Vice President (SVP) of IT. This role is critical to enabling the effectiveness of IT leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The ideal candidate is highly organized, discreet, proactive, and comfortable operating in a fast-paced, executive environment. The position is a non-exempt full-time position open to both internal and external applicants.QUALIFICATIONS<ul><li style="line-height:normal">Bachelor's degree or equivalent combination of education and relevant experience (5+ years)</li><li style="line-height:normal">Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote)</li><li style="line-height:normal">Excellent written and verbal communication skills with a professional executive presence</li><li style="line-height:normal">Demonstrated ability to manage competing priorities with accuracy and attention to detail</li><li style="line-height:normal">High degree of discretion and integrity in handling confidential and sensitive information</li><li style="line-height:normal">Strong organizational, time management, and problem-solving skills</li><li style="line-height:normal">Ability to take initiative and work independently and with other Executive Assistants in the company</li></ul>ESSENTIAL JOB FUNCTIONS<ul><li style="line-height:normal">Manage the SVP's calendar, including scheduling complex meetings with multiple stakeholders and time zones</li><li style="line-height:normal">Coordinate and prepare materials for meetings, leadership forums, and board or committee engagements</li><li style="line-height:normal">Serve as a liaison between the SVP, department leadership, business partners, and external contacts</li><li style="line-height:normal">Draft, review, and format executive-level communications, presentations, and reports</li><li style="line-height:normal">Create, compile, and disseminate periodic reports, committee reports, presentations, and other information. </li><li style="line-height:normal">Track key action items, follow up on commitments, and support execution of strategic initiatives</li><li style="line-height:normal">Assist with department planning activities, including budgeting, workforce planning, and vendor coordination</li><li style="line-height:normal">Support IT leadership meetings by preparing agendas, capturing notes, and distributing follow-ups</li><li style="line-height:normal">Make travel arrangements for department executives</li><li style="line-height:normal">Maintain and reconcile department credit card purchases</li></ul>ACCOUNTABILITY & REQUIREMENTS<ul><li style="line-height:normal">Maintain strict confidentiality of executive, personnel, financial, and strategic information</li><li style="line-height:normal">Ensure accuracy, timeliness, and professionalism in all deliverables and communications</li><li style="line-height:normal">Anticipate executive needs and proactively address issues before they escalate</li><li style="line-height:normal">Demonstrate reliability and accountability in meeting deadlines and managing commitments</li><li style="line-height:normal">Build strong working relationships across IT and the broader organization</li><li style="line-height:normal">Adapt quickly to changing priorities and organizational needs</li><li style="line-height:normal">Model professionalism, sound judgment, and a service-oriented mindset at all times</li></ul>BenefitsWCF Insurance offers an extensive compensation package. Benefits include Medical, Dental, and Vision insurance, company paid life insurance, 401K with a generous 6% employer match and additional benefits such as an Employee Assistance Program and time off to volunteer. All employees earn 4 weeks of vacation their first year. The estimated starting hourly pay for this position is $28 - $42, depending on education and years of experience.Internal candidates should have six months in their current position, acceptable job performance, and must notify their current supervisor that they've applied for the position.OUR PEOPLEWCF strives to provide an excellent work experience and cultivate an inclusive environment where anyone who embodies our values will thrive.Our ValuesThe ideal candidate embodies our WCF values of "Doing The Right Thing", "Being Great At Your Job", and "Helping Others Succeed", and supporting our mission of providing an excellent insurance experience.WCF INSURANCE IS AN EQUAL OPPORTUNITY EMPLOYERWCF Insurance provides equal employment opportunity to all qualified applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability that can be reasonably accommodated, or any other basis prohibited by federal, state, or local law.Working ConditionsThis position is based in our Sandy, Utah office with adequate temperature and lighting control. There are no known hazardous or unpleasant conditions caused by noise, dust, or other environmental factors. There are potentially high-stress situations that require meeting deadlines. Some travel is required.

WCF Insurance

Executive Assistant

Administrative Skills

Budgeting

Calendar Management

Communication Skills

Credit Cards

Detail Oriented

Executive Assistant Skills 

Financial Strategy

Insurance

Leadership

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Operational Support

Organizational Skills

Presentation/Verbal Skills

Problem Solving Skills

Schedule Development

Strategic Planning

Technical Leadership

Technical Support

Time Management

Travel Planning

Vendor/Supplier Planning

Willing to Travel

Windows Communication Foundation (WCF)

Workforce Planning

Writing Skills

Workers Compensation Fund

FEED

JOB SUMMARYThe Executive Assistant provides high-level administrative and operational support within the Information Technology department and reports directly to the Senior Vice President (SVP) of IT. This role is critical to enabling the effectiveness of IT leadership by managing complex schedules, coordinating communications, supporting strategic initiatives, and ensuring smooth day-to-day operations across the department. The ideal candidate is highly organized, discreet, proactive, and comfortable operating in a fast-paced, executive environment. The position is a non-exempt full-time position open to both internal and external applicants.QUALIFICATIONS<ul><li>Bachelor's degree or equivalent combination of education and relevant experience (5+ years)</li><li>Strong proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint, OneNote)</li><li>Excellent written and verbal communication skills with a professional executive presence</li><li>Demonstrated ability to manage competing priorities with accuracy and attention to detail</li><li>High degree of discretion and integrity in handling confidential and sensitive information</li><li>Strong organizational, time management, and problem-solving skills</li><li>Ability to take initiative and work independently and with other Executive Assistants in the company</li></ul>ESSENTIAL JOB FUNCTIONS<ul><li>Manage the SVP's calendar, including scheduling complex meetings with multiple stakeholders and time zones</li><li>Coordinate and prepare materials for meetings, leadership forums, and board or committee engagements</li><li>Serve as a liaison between the SVP, department leadership, business partners, and external contacts</li><li>Draft, review, and format executive-level communications, presentations, and reports</li><li>Create, compile, and disseminate periodic reports, committee reports, presentations, and other information. </li><li>Track key action items, follow up on commitments, and support execution of strategic initiatives</li><li>Assist with department planning activities, including budgeting, workforce planning, and vendor coordination</li><li>Support IT leadership meetings by preparing agendas, capturing notes, and distributing follow-ups</li><li>Make travel arrangements for department executives</li><li>Maintain and reconcile department credit card purchases</li></ul>ACCOUNTABILITY & REQUIREMENTS<ul><li>Maintain strict confidentiality of executive, personnel, financial, and strategic information</li><li>Ensure accuracy, timeliness, and professionalism in all deliverables and communications</li><li>Anticipate executive needs and proactively address issues before they escalate</li><li>Demonstrate reliability and accountability in meeting deadlines and managing commitments</li><li>Build strong working relationships across IT and the broader organization</li><li>Adapt quickly to changing priorities and organizational needs</li><li>Model professionalism, sound judgment, and a service-oriented mindset at all times</li></ul>BenefitsWCF Insurance offers an extensive compensation package. Benefits include Medical, Dental, and Vision insurance, company paid life insurance, 401K with a generous 6% employer match and additional benefits such as an Employee Assistance Program and time off to volunteer. All employees earn 4 weeks of vacation their first year. The estimated starting hourly pay for this position is $28 - $42, depending on education and years of experience.Internal candidates should have six months in their current position, acceptable job performance, and must notify their current supervisor that they've applied for the position.OUR PEOPLEWCF strives to provide an excellent work experience and cultivate an inclusive environment where anyone who embodies our values will thrive.Our ValuesThe ideal candidate embodies our WCF values of "Doing The Right Thing", "Being Great At Your Job", and "Helping Others Succeed", and supporting our mission of providing an excellent insurance experience.WCF INSURANCE IS AN EQUAL OPPORTUNITY EMPLOYERWCF Insurance provides equal employment opportunity to all qualified applicants and employees regardless of race, color, religion, sex, age, national origin, veteran status, disability that can be reasonably accommodated, or any other basis prohibited by federal, state, or local law.Working ConditionsThis position is based in our Sandy, Utah office with adequate temperature and lighting control. There are no known hazardous or unpleasant conditions caused by noise, dust, or other environmental factors. There are potentially high-stress situations that require meeting deadlines. Some travel is required.

IT Executive Assistant

Information Technology & Information Systems

IRecruitee

The right person sees what's coming before anyone asks, figures things out independently, and handles sensitive information (internal, investors, partners) with total discretion. The role requires regular interaction with department heads, investors, clients, and external stakeholders.

Helpside’s COO is looking for an Executive Assistant who operates like a chief of staff in training. This person will support the COO across everything from calendar and meeting management to board/investor communications, and cross-functional projects. Part gatekeeper, part air traffic controller, part problem solver. This is not a "sit and wait for instructions" role. The right person sees what's coming before anyone asks, figures things out independently, and handles sensitive information (internal, investors, partners) with total discretion. The role requires regular interaction with department heads, investors, clients, and external stakeholders. The ability to read a room, communicate clearly, and represent the office well is essential. What you’ll do: <ul><li>Own the COO's calendar, communication, and meeting prep</li><li>Draft & follow up on communication </li><li>Coordinate board prep, investor materials, and cross-functional projects </li><li>Track action items, commitments, and deadlines across the leadership team </li><li>Research, summarize, and brief on topics as needed </li><li>Coordinate travel </li><li>Build and improve systems so nothing falls through the cracks </li></ul>Who you are: <ul><li>High agency. You don't wait to be told. You see a gap and fill it. </li><li>High EQ. You can navigate a room full of VPs, investors, and clients. </li><li>Organized to a fault, but flexible when priorities shift. </li><li>A strong writer and clear communicator. </li><li>Comfortable with AI tools (ChatGPT, Claude Cowork/Code) and actively use them to move faster.</li><li>Proficient in Microsoft Office  </li><li>Discreet. </li></ul> Requirements: <ul><li>3+ years supporting a senior executive or C-suite leader </li><li>Bachelor's degree preferred. </li></ul> Great things that come with working here: <ul><li>Health insurance 100% paid by employer (for both employee and family) </li><li>Additional voluntary supplemental benefits including dental, vision, life insurance, disability, accident, critical illness, etc. </li><li>401(k) with company match </li><li>Paid holidays </li><li>Paid time off </li></ul>Job Type: Full-Time. 40 hours/week. Job Location: Lindon, Utah. In office 3-4 days/week.

Helpside

Air Traffic Control (ATC)

Artificial Intelligence (AI)

Cross-Functional

Health Insurance

Microsoft Office

Staff Training

HiringThing

OTHER

This role demands a high level of efficiency, professionalism, and confidentiality, as well as the ability to manage diverse priorities with strong attention to detail and sound judgment. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare.

Executive Assistant Location: Lehi, UtahAs an Executive Assistant at Serenity Healthcare, you will be a pivotal member of our team, providing comprehensive support to our medical executives. This role demands a high level of efficiency, professionalism, and confidentiality, as well as the ability to manage diverse priorities with strong attention to detail and sound judgment.Responsibilities<ul><li>Provide proactive administrative support to executives.</li><li>Effectively manage complex calendars and schedules.</li><li>Meticulously monitor multiple messaging and email platforms, responding on behalf of the Provider as required.</li><li>Maintain a high degree of integrity in tracking key action items and issues.</li><li>Prepare meeting notes, agendas, and gather relevant information for meetings.</li><li>Anticipate needs and proactively complete other relevant tasks as requested.</li></ul>Requirements<ul><li>Minimum of 2+ years of experience in an administrative role supporting a high-level professional.</li><li>Professional appearance and demeanor.</li><li>Strong problem-solving skills, demonstrating common sense in decision-making.</li><li>Positive, proactive, and adaptable attitude in a fast-paced, ever-changing startup environment.</li><li>Demonstrated business acumen and a commitment to timely follow-through.</li></ul>Benefits<ul><li>Medical, Dental, and Vision Insurance (Serenity covers 90% of your insurance premium)</li><li>PTO + Major Holidays Off</li><li>Career Advancement</li></ul>*Note: This job description is intended to convey information essential to understanding the scope of the role. It is not an exhaustive list of skills, duties, responsibilities, or qualifications associated with the positionAbout  Serenity is a leader in the field of healthcare technology. Using advanced medical devices recently released to market, we give our patients long-term success even when other treatments have failed. With evidence-based research and proven results to support us, we push ourselves daily to help patients take back their lives with a revolutionary technological approach to healthcare.        Learn More About Us<ul><li><a class="external" href="https://serenitymentalhealthcenters.com/about-us/" rel="nofollow noreferrer noopener" target="_blank">About Serenity Healthcare</a>   </li><li><a class="external" href="https://serenitymentalhealthcenters.com/services/" rel="nofollow noreferrer noopener" target="_blank">Serenity’s Provided Services</a>   </li><li><a class="external" href="https://serenitymentalhealthcenters.com/testimonials/" rel="nofollow noreferrer noopener" target="_blank">Meet our Patients</a>   </li></ul>Ready to embark on this exciting journey? Apply now at <a class="external" href="https://serenitymentalhealthcenters.com/careers/" rel="nofollow noreferrer noopener" target="_blank">Careers at Serenity Healthcare</a> or send your resume to careers@serenityhealthcare.com *This position is contingent on successfully completing a criminal background check upon hire.

Serenity Mental Health Centers

Business Skills

Follow Through

Healthcare

Medical Equipment

Medical Office Administration

Meeting Minutes

Startup

Workable

To attract and retain quality talent, we offer competitive pay and comprehensive benefits, provide opportunities for employee advancement, share resources for career development, and encourage a work-hard/play-hard lifestyle. To attract and retain quality talent, we offer competitive pay, and comprehensive benefits, provide opportunities for employee advancement, share resources for career development, and encourage a work-hard/play-hard lifestyle.

Report WriterCyprus Credit Union of Salt Lake City, UT is seeking to hire a Report Writer. Are you interested in starting a career with an exciting and respected financial institution that offers opportunities for comradery, professional growth, and advancement? If so, please read on!The future of Cyprus Credit Union is only as bright as our team. We employ a team of like-minded banking professionals. To attract and retain quality talent, we offer competitive pay, and comprehensive benefits, provide opportunities for employee advancement, share resources for career development, and encourage a work-hard/play-hard lifestyle. Additionally, we value diversity, volunteering for our communities and taking steps to do our part in reducing our carbon footprint.As a Report Writer you will earn competitive pay depending on your experience and qualifications with the opportunity for bonuses. We also offer both our part-time and full-time employees the following comprehensive benefits: <ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Health, dental, life, and vison insurance plans </li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">401k and retirement savings plan</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">12 paid holidays </li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Paid day off for your birthday</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">PTO that will start accumulating on day one</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Earn additional PTO when you volunteer in the community</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Competitive tuition reimbursement</li></ul>Here at Cyprus, we value the success and rewards that come as we learn and grow together! Through our "career pathing "programs we offer continuous training that can provide you with opportunities in advancement. If this sounds like something you have been waiting for, don't hesitate to apply now to start your future with Cyprus! Due to our "Most loved" atmosphere, Cyprus Credit Union was named one of the BEST credit unions to work for since 2020! ABOUT CYPRUS CREDIT UNION Cyprus Credit Union is member-owned and are overseen by a volunteer board of directors. We feature branch locations across the Wasatch Front to better serve the needs of our members. As we look toward the future, we remain dedicated to providing the best financial solutions, products, and resources to our members. We truly mean it when we say, 'your future is our future.'The future of Cyprus Credit Union is only as bright as our team. We employ a team of like-minded banking professionals. To attract and retain quality talent, we offer competitive pay and comprehensive benefits, provide opportunities for employee advancement, share resources for career development, and encourage a work-hard/play-hard lifestyle. A DAY IN THE LIFE AS REPORT WRITERThe Report Writer works closely with marketing, IT, and business units as needed to design, develop, andmaintaincompany reports. The position coordinates with internal business partners to determine business needs and uses data to advise on business decisions. The position demands expert knowledge in database systems, query languages, reporting and visualization tools. This position is the in-house expert for the data warehouse and Core System's query functions and reporting features.JOB DUTIES<ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Actively seeks opportunities within Cyprus to create value for the organization through data analysis and visualization.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Approaches each value-generating opportunity with quality as a top priority. Requests information where applicable to ensure a comprehensive solution is the goal.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Designs meaningful reporting solutions in accordance with both business needs and company branding standards.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Creates all reports in a timely and efficient manner, communicating updates to all parties involved on a frequent basis.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Maintains, updates, and archives existing reportsas needed.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Documents the report creation process through code commenting, checklist institution and completion, and general continuity-based document production.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Manages the report lifecycle with security in mind. Addresses security concerns with the Cyber Security team.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Completes all checklists, records, and reports related to job duties. </li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Updates job knowledge by participating in educational opportunities, reading professional publications, attending conferences, and participating in professional organizations.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Protects organization's value by actively keeping information confidential.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Accomplishes organization goals by accepting ownership for accomplishing new and different requests; explores opportunities that add value to the department and to Cyprus.</li></ul><ul style="padding:0px;list-style-type:disc;font-family:'verdana'"><li style="padding:0px;font-size:12pt;font-family:'verdana' , , sans-serif;vertical-align:baseline">Takes complete ownership of all facets related to assigned duties</li></ul> MINIMUM QUALIFICATIONS EDUCATIONCollege degree or any combination of education, training and experience equivalent.Such education should be at a level which demonstrates the ability to perform duties comparable to those listed herein. Possession of the college degree is preferred.TRAINING AND EXPERIENCEPossesses one to two years of experience in report writing functions.KNOWLEDGE OF Areas that would be helpful include SQL, database management, data warehouse management, data visualization (PowerBI or Tableau), Visual Basic for Applications, and Excel.Accustomed to using query languages, including various flavors of SQL. This includes the ability to analyze, dissect, modify, and/or rebuild complex queries written by others. This also includes deep familiarity with reducing unnecessarily complex queries, such as those that include many joins and subqueries, so that they are written with efficiency in mind. Experience with additional programming and query languages-such as Visual Basic for Applications (VBA) and/or DAX-is a plus.SKILL AND ABILITY TOAssist in planning, designing, and maintaining reporting methodologies; provide technical support to users; administer day-to-day operation of reporting components; implement report maintenance procedures; communicate effectively in both oral and written form; explain technical concepts in non-technical terms to clients and staff; read, interpret and apply technical instructions; keep current by reading, interpreting, and applying information on technological changes and updates; prepare clear and concise written communications; research technical manuals and guides to respond to user questions; prioritize requests, organize, schedule, and coordinate a variety of activities and projects; ability to learn new software and hardware packages; adapt to changes in technology; work independently and as a team member; establish and maintain cooperative working relationships with all those contacted during the course of work.OTHERStrong ability to do research and make well-supported recommendations Strong communication is a must. Possesses a valid Utah driver's license; has the ability and willingness to travel for work assignments; willing to work additional hours during the week and/or weekend if necessary. Qualities: problem solver, strategic planner, multi-tasker, security minded, quality focused, collaborator, communicator, technical, quick study, passionate. READY TO JOIN OUR EXCEPTIONAL BANKING TEAM? If you feel that you would be right for this position, please fill out our initial 3-minute, mobile-friendly application.

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Executive Assistant WCF Insurance

IT Executive Assistant WCF Insurance

Executive Assistant Helpside

Executive Assistant Serenity Mental Health Centers

Report Writer Cyprus Credit Union

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