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To meet the unique challenges of global markets, Susquehanna applies machine learning and advanced quantitative research to vast datasets in order to uncover actionable insights and build effective strategies. We’re looking for a master multi-tasker in this role, someone who thrives on meeting the needs of others and can leverage their communication skills and upbeat attitude to assist our team with any needs that arise.

Overview:
Susquehanna has a job opportunity available on our Executive Support team in our Philadelphia area (Bala Cynwyd) office. We’re looking for a master multi-tasker in this role, someone who thrives on meeting the needs of others and can leverage their communication skills and upbeat attitude to assist our team with any needs that arise. In this role, you will be at the heart of our operations, empowering the senior leadership team of our technology operation. You will manage schedules, coordinate travel as needed and play a key role in executing company functions and events. The right candidate will demonstrate strong organizational skills, the ability to manage multiple priorities, and a commitment to teamwork. This is a full-time, on-site five days a week opportunity that will engage closely with our team and make a meaningful impact.  In this role, you will:<ul style="margin-top:0in"><li>Serve as a key liaison for executives, senior managers and team members ensuring seamless communication and coordination</li><li>Optimize schedules and engagements with planning and foresight</li><li>Use software systems for efficient meeting planning, travel logistics, and expense management</li><li>Drive administrative projects and initiatives forward, contributing to the team's success</li><li>Elevate the employee experience by facilitating dynamic company events and gatherings (both on and off-site)</li></ul>

What we’re looking for:
<ul style="margin-top:0in"><li>Experience in roles that involve critical thinking, travel planning, coordination, and project management</li><li>Proficiency in software, demonstrating an ability to leverage technology for efficiency</li><li>Exceptional communication skills, both written and verbal</li><li>A proven track record of managing multiple priorities with strategic task prioritization</li><li>An eye for detail, ensuring high standards in all aspects of work</li><li>A self-starter attitude with the ability to work autonomously and as an integral part of a team</li><li>A bachelor's degree is preferred</li><li>Ability to work onsite five days in our Bala Cynwyd office</li></ul>About SusquehannaSusquehanna is a global quantitative trading firm powered by scientific rigor, curiosity, and innovation. Our culture is intellectually driven and highly collaborative, bringing together researchers, engineers, and traders to design and deploy impactful strategies in our systematic trading environment. To meet the unique challenges of global markets, Susquehanna applies machine learning and advanced quantitative research to vast datasets in order to uncover actionable insights and build effective strategies. By uniting deep market expertise with cutting-edge technology, we excel in solving complex problems and pushing boundaries together. If you're a recruiting agency and want to partner with us, please reach out to recruiting@sig.com. Any resume or referral submitted in the absence of a signed agreement will not be eligible for an agency fee.

Susquehanna International Group, LLP

Executive Project Assistant

Communication Skills

Detail Oriented

Establish Priorities

Executive Assistant Skills 

Expense Management

Leadership

Logistics Management

Machine Learning

Multitasking

Organizational Skills

Plan Meetings

Presentation/Verbal Skills

Project/Program Coordination

Project/Program Management

Quantitative Research

Schedule Development

Team Player

Technical Operations

Training Data Sets

Travel Planning

Willing to Travel

Writing Skills

[AW]-iCims

If filled as Administrative Assistant - Senior Support, this position requires:Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneIf filled as Administrative Assistant - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). ARL Information Technology Services provides ARL's administrative and research computing environments and capabilities, delivering secure, responsive, efficient, effective, and compliant IT services and operations to meet the demanding needs of ARL's leading edge research.

YEAR

APPLICATION INSTRUCTIONS: <ul><li>CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. </li><li>CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. </li><li>If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. </li></ul>Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICSWe are searching for an experienced, positive, customer service oriented, and quality-conscious Administrative Assistant to join our Information Technology Services Office at the Applied Research Laboratory (ARL) at Penn State University. ARL Information Technology Services provides ARL's administrative and research computing environments and capabilities, delivering secure, responsive, efficient, effective, and compliant IT services and operations to meet the demanding needs of ARL's leading edge research. This role will provide administrative and security support in a fast-paced environment. ARL is an authorized DoD SkillBridge partner and welcomes all transitioning military members to apply. You will: <ul><li>Plan, organize, prioritize, and coordinate general administrative functions for a wide variety of activities, including greeting visitors, maintaining calendars and inbox mail, travel arrangements and purchases, communications, and record management </li><li>Provide support for a wide variety of office-wide events (scheduling rooms, preparing agendas/ meeting materials, overseeing meeting logistics including audio-visual setups, security, refreshments, and vendor-delivered meals) </li><li>Support staff compliance with required trainings, onboarding, and policy dissemination </li><li>Support office recruitment processes for administrative roles; support employee off-boarding tasks, including gathering equipment and badges and debriefs </li><li>Maintain office organizational chart and employee databases; coordinate and compile logistics for office relocations, including phone sets/lines, and equipment/furniture </li><li>Act as a resource on a variety of areas, assist in resolving questions or inquiries regarding policies, processes, and procedures, and make recommendations to ensure compliance </li><li>Analyze and develop new or update current systems, processes, or procedures to support office needs </li><li>Purchase, monitor, and maintain offices supplies to support the staff, and establish tax exempt accounts with various vendors when necessary </li></ul>Required skills/experience areas include: <ul><li>Success in an administrative-type role in professional environments where various forms of communication and organizational skills were crucial to be effective </li><li>Microsoft Office (Outlook, Word, Excel, PowerPoint) </li><li>Strong ability to multi-task, prioritize effectively, and work independently in fast-paced environments while maintaining excellent customer service standards </li></ul>Preferred skills/experience areas include: <ul><li>Experience in a government, defense, or research environment </li><li>Demonstrated experience in executive-level support </li><li>Workday, or a similar administrative system </li><li>Current eligibility for access to classified information at the Secret level or higher and may be subject to a government background investigation to upgrade clearance eligibility, if required </li><li>Exposure to working on high-priority, high-volume projects </li><li>Familiarity with ARL operations </li></ul>Your work location will be fully on-site, located in State College, Pennsylvania. MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSIf filled as Administrative Assistant - Senior Support, this position requires:Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:NoneIf filled as Administrative Assistant - Intermediate Support, this position requires:General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None ARL's purpose is to research and develop innovative solutions to challenging scientific, engineering, and technology problems in support of the Navy, the Department of Defense (DoD), and the Intel Community (IC). FOR FURTHER INFORMATION on ARL, visit our web site at www.arl.psu.edu. BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. All positions at ARL require candidates topossess the ability to obtain a government security clearance; you will be notified during the interview process if this position is subject to a government background investigation. You must be a U.S. citizen to apply. Employment with the ARL will require successful completion of a pre-employment drug screen. SALARY & BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 - $61,000.00.**THE PROPOSED SALARY RANGE MAY BE IMPACTED BY GEOGRAPHIC DIFFERENTIAL** Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

The Pennsylvania State University

Administrative Assistant

Administrative Skills

Analysis Skills

Audiovisual

Background Investigation

Calendar Management

Computer Systems

Customer Service Evaluation

Customer Support/Service

Food Delivery

Furniture

Information Technology & Information Systems

Integrated Circuits (ICs)

Intel Product Family

Logistics

Maintain Compliance

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Military

Policy Development

Procedure Development

Research & Development (R&D)

Research Laboratory

Secondary School

Security Clearance

Systems Maintenance

Technical Support

United States Citizen

United States Department of Defense (DoD)

University/School Policies

IRecruitee

We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. The Pennsylvania State University, Residence Life, is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact in person and via phone, maintain confidential information, and coordinate the needs of the unit across the Commonwealth.

APPLICATION INSTRUCTIONS: <ul><li>CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process. Please do not apply here, apply internally through Workday. </li><li>CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday. </li><li>If you are NOT a current employee or student, please click "Apply" and complete the application process for external applicants. </li></ul>Approval of remote and hybrid work is not guaranteed regardless of work location.For additional information on remote work at Penn State, seeNotice to Out of State Applicants. POSITION SPECIFICSThe Pennsylvania State University, Residence Life, is seeking a candidate for an Administrative Support Assistant to serve as the first point of contact in person and via phone, maintain confidential information, and coordinate the needs of the unit across the Commonwealth. The successful candidate will be responsible for the following:<ul><li>Greet customers, provide information, and refer them as appropriate. </li><li>Screen and process routine telephone communications, mail, and requests. </li><li>Schedule and maintain a calendar of appointments, meetings, travel itineraries, etc. </li><li>Monitor and maintain budget, process financial transactions, track expenditures </li><li>Coordinate travel arrangements, make reservations, and process reimbursements. </li><li>Maintain files and databases; assemble and format data to create simple reports. </li><li>Prepare documents, meeting materials, and correspondence. </li><li>Update and make routine changes to web pages. </li><li>Maintain confidential and sensitive information and materials. </li><li>Record and distribute meeting minutes. </li><li>Compose and edit written communication. </li><li>Maintain inventory and order or purchase office supplies. </li></ul>MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONSGeneral Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience; or an equivalent combination of education and experience acceptedRequired Certifications:None BACKGROUND CHECKS/CLEARANCESEmployment with the University will require successful completion of background check(s) in accordance with University policies. Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S. SALARY & BENEFITSThe salary range for this position, including all possible grades, is $38,300.00 - $55,500.00. Salary Structure - Information on Penn State's salary structure Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page. CAMPUS SECURITY CRIME STATISTICSPursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here. EEO IS THE LAWPenn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473. Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university's teaching, research, and service mission. Federal Contractors Labor Law Poster PA State Labor Law Poster Penn State Policies Copyright Information Hotlines

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Executive Project Assistant Susquehanna International Group, LLP

Administrative Assistant The Pennsylvania State University

Administrative Support Assistant, Central Office The Pennsylvania State University

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