FULL_TIME

FEED

OTHER

Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. - Collaborate with cross-functional teams including sales, marketing, technical experts, and graphic designers to develop comprehensive proposals.

Essential Duties and Responsibilities: - Oversee multiple proposal projects and ensure strategic alignment with business goals. Manage proposal timelines and ensure all deadlines are met. - Develop high-level proposal strategies and win themes. - Manage relationships with key stakeholders and clients. Participate in client meetings and presentations to support proposal discussions. - Develop executive summaries and other key sections that highlight the company's strengths and capabilities. - Provide mentorship and guidance to junior team members. - Lead and manage the proposal development process for high-value and complex projects. - Interpret and analyze request for proposals (RFPs), request for quotations (RFQs), and invitation for bids (IFBs) to determine requirements and strategy. - Conduct comprehensive research to gather relevant information and insights for proposal content. - Collaborate with cross-functional teams including sales, marketing, technical experts, and graphic designers to develop comprehensive proposals. - Review and incorporate feedback from stakeholders to improve proposal quality. - Stay updated on industry trends and best practices to enhance proposal strategies. - Maintain a library of proposal content and templates for future use.- Serve as experienced information architect, designing and structuring content for complex customer-facing documents- Serve as a resource for the writing team to implement deal specific structure. - Serves as experienced backup to the project director - proposal writing. Minimum Requirements - Bachelor's degree in relevant field of study and 7+ years of relevant professional experience required, or equivalent combination of education and experience. - 5+ years of Medicaid proposal writing experience within the required 7 years of professional experience.- Ability to gather information from SMEs and translate complex technical/operational details into compelling, compliant proposal content.- Strong interviewing skills to extract and clarify information from subject matter experts.- Proven ability to produce original writing (not solely AI-assisted or library-based content).- Demonstrated success working in fast-paced, high-pressure, deadline-driven proposal environments.- Experience drafting detailed solution approaches and converting technical information into client-facing, persuasive narrative.- Ability to manage multiple assignments simultaneously with short turnaround times.- Strong collaboration skills and the ability to work effectively with diverse teams and personalities.- Resilience and comfort receiving frequent, direct feedback on writing.- Broader experience across commercial health or other Health & Human Services programs is a plus.#HumanServices #LI-Remote #maxcorpEEO Statement Maximus is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. Pay Transparency Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation. Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances.Accommodations Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment. If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com. Minimum Salary $ 83,400.00 Maximum Salary $ 179,300.00 <ul><li/></ul><img alt=" " height="1" src="https://ars2.equest.com/?response_id=9cddc415a20607d4f686e09f87542463&view" width="1"/>

MAXIMUS provides business services to help governments operate health and human services programs, mostly at the state and national levels. The company's health services segment offers outsourced program management and administrative services,

Maximus

Senior Manager of Proposal Writing (US State & Local Health and Human Services)

equestftpin

UNKNOWN

Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.

YEAR

House Buyers of America is looking for an Executive Assistant. The Executive Assistant will be responsible for supporting our fast paced, growth-oriented CEO.  This position requires a minimum of 3 years of experience supporting executives. This position requires a high level of accuracy, attention to detail, and the ability to work independently and solve problems. We are looking for someone who will be available after regular hours when needed and able to handle critical deadlines on a moment's notice. This position is FULLY REMOTE!What you will do:<ul><li>Manage and prioritize the CEO's calendar/schedule.</li><li>Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.</li><li>Provide executive administrative support for project(s) by performing analyses and preparing appropriate supporting documentation to support and assist the executive leadership team.</li><li>Coordinates adherence to deadlines and completion of special projects, correspondence, and reports. Provides executive administrative support by developing and refining presentations as required by members of the executive leadership team.</li><li>Plan and organize meetings.</li><li>Sit in on meetings and report back to CEO and communicate CEO priorities in meetings.</li><li>Bid out vendors and key resources needed by company. Negotiate the best pricing and terms.</li><li>Assists with development and preparation of various reports and schedules under the direction of the assigned Executive or department professionals.</li><li>Compose, edit, and proofread correspondence, contracts, reports and/or presentations.</li><li>Responsible for updating task management software for key action items.</li><li>Responsible for communication support across the practice area.</li><li>Compile meeting agendas and minutes as needed.</li><li>Perform routine administrative tasks such as filing and drafting correspondence.</li><li>Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.</li><li>Prepare responses to correspondence containing routine inquiries.</li><li>Maintain strict confidentiality of the company and executive information.</li><li>Occasionally interview candidates.</li><li>Performs various administrative functions as requested.</li></ul>About You:<ul><li>3+ years of related experience as an executive assistant</li><li>10+ years of administrative experience</li><li>Strong communication skills (both written and verbal)</li><li>Strong skills within MS Office Suite</li><li>Ability to develop presentations and materials that are client and/or executive management ready</li><li>Associate's degree from an accredited university required; Bachelor's degree from an accredited university preferred</li></ul>Why we are a great place to work:<ul><li>Our company is FULLY REMOTE</li><li>Our awesome company culture includes: competitive pay great benefits, great people, casual dress, team events, work hard/ play hard environment</li><li class="li1">2025 Revenue is up 60% year over year compared to 2024</li><li class="li1">2025 Ratified acquisitions are up 70% year over year compared to 2024</li><li class="li1">Q4 2025 sales are up 100% compared to Q3 2025</li><li class="li1">Q4 2025 revenue is up 152% compared to Q4 2025</li><li class="li1">Q4 Ratified acquisitions are up 64% compared to Q4 2025</li><li class="li1">We are continuing our nationwide expansion, now operating in 44 states plus Washington, DC.</li></ul>House Buyers of America is a leading national home-buying company helping homeowners sell with confidence through a simple, transparent, and hassle-free process. Founded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. House Buyers of America has been recognized for its industry impact, including Ernst & Young Entrepreneur of the Year and inclusion on the Inc. 5000 list of America's fastest-growing companies.House Buyers is an equal opportunity employer and does not discriminate by sex, creed, race, or by age. <a href="http://www.housebuyersofamerica.com/" rel="nofollow">www.HouseBuyersOfAmerica.com</a>Total Compensation Range: $60,000- $100,000/ year

House Buyers of America

Executive Assistant (Remote)

GreenHouseAPI

An extremely busy team is looking for a motivated, hard worker with a love for organization and customer service. Do you want to be an expert who use ingenuity to make it happen by implementing closed loop communication?

Do you want to be an expert who use ingenuity to make it happen by implementing closed loop communication? And still have work life balance? An extremely busy team is looking for a motivated, hard worker with a love for organization and customer service.   Job Duties:<ul><li>Marketing</li><li>Building systems and processes</li><li>Basic office duties (answer phones, e-mail, file, and organize)</li><li>Client Relationship/ Database Management</li><li>Filing (online)</li></ul> Must be Knowledgeable of the Following Programs<ul><li>MS Office (Word, Excel, Outlook)</li><li>Google Suite</li><li>Database</li></ul> Necessary Skills and Attributes:<ul><li>Excellent time management skills</li><li>Operational leadership</li><li>Detail oriented</li><li>Good communication skills (Written and Verbal)</li><li>Team player</li><li>Treats all clients and team members with respect</li><li>Positive attitude and friendly demeanor</li><li>Highly organized</li></ul> If you would consider yourself a hard worker, team player, and customer oriented this is the job for you!” $15.15/ hr+ DOE40 hours/ week

THE NEWTON GROUP

Executive Assistant

Administrative Skills

Building Systems

Communication Skills

Customer Relations

Customer Relationship Management (CRM)

Customer Support/Service

Database Administration

Detail Oriented

Executive Assistant Skills 

Leadership

Marketing

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Organizational Skills

Presentation/Verbal Skills

Staff Motivation

Team Player

Telephone Skills

Time Management

Writing Skills

HiringThing

Coordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent. Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers.

About Spara Technologies LLC - Spara Technologies is a mission-driven defense technology company committed to protecting freedom and ensuring global security. Backed by over a century of engineering excellence, we deliver advanced technologies and trusted solutions that safeguard our nation and its allies. As a dynamic startup, we move fast, adapt constantly, and rely on people who take ownership, figure things out, and make things happen.Position Summary - Spara Technologies seeks a highly adaptable, service-oriented, self-starting HR Specialist/Administrative Assistant to support the CEO, executive leadership, engineering and manufacturing teams, and customers.  This is a hands-on, onsite, business-critical role where responsiveness, accuracy, and follow-through directly impact profitably, customer confidence, and operational success.This role is ideal for someone who thrives in ambiguity, enjoys wearing multiple hats, and takes pride in being the person who keeps everything moving. The successful candidate will be a problem solver, organizer, and trusted partner who builds structures where none exists and adapts as the business grows.Key ResponsibilitiesCustomer Service & Business Enablement<ul><li>Serve as a front-line point of contact for customers, subcontractor engineers, and internal stakeholders, delivering fast, professional, and accurate responses</li><li>Provide a high-touch service experience for both customers and talent, recognizing they are Spara's most critical assets</li><li>Track requests, commitments, and action items to ensure timely follow-through and resolution</li><li>Proactively identify and resolve issues that could delay engineer deployment, manufacturing schedules, customer satisfaction, or revenue</li></ul>Executive Assistant Support (CEO & Leadership)<ul><li>Provide direct administrative support to the CEO and team, including complex calendar management, prioritization, and conflict resolution</li><li>Manage all aspects of domestic and international travel, including off-hours support when required</li><li>Accurately prepare and submit expense reports in accordance with company policies</li><li>Proactively manage executive email, flagging priority actions and ensuring follow-up</li><li>Prepare executive-level documents, reports, and presentations</li><li>Coordinate meetings end-to-end, including room scheduling, virtual meetings, visitor escorting, materials, and catering</li><li>Attend meetings as needed, take meeting minutes, and distribute action items</li><li>Build collaborative relationships with other administrative and executive support staff</li></ul>HR Operations & Talent Acquisition Support<ul><li>Own and execute onboarding and offboarding for employees and subcontractors with speed, accuracy, and compliance</li><li>Coordinate background checks, clearance documentation, contracts, system access, and orientation</li><li>Enable rapid deployment of engineers to customer and internal assignments, understanding onboarding speed directly impacts customer and employee satisfaction </li><li>Maintain accurate, confidential personnel and subcontractor records</li><li>Serve as a trusted administrative resource for engineers and staff</li><li>Actively support recruiting efforts at local job fairs, career events, and industry networking opportunities</li><li>Coordinate outreach and partnerships with high schools, trade schools, JTEC programs, and other vocational/technical pipelines to identify and attract engineering and technician talent</li><li>Assist in developing and executing targeted talent identification strategies to build a robust pipeline of skilled technicians and engineers</li></ul>Quality, Manufacturing & Compliance Support <ul><li>Support manufacturing workflows by ensuring administrative and operational needs are met</li><li>Support AS9100 certification and compliance activities, including document control, record management, and audit preparation</li><li>Assist quality engineers with maintaining quality system documentation and ensuring procedures are followed</li><li>Coordinate corrective actions, training records, and compliance documentation as required</li></ul>Facilities, Office & Operations Management<ul><li>Support facilities management, including coordination with vendors, building services, and maintenance</li><li>Order office supplies, manufacturing consumables, and general materials</li><li>Coordinate and order lunches for meetings, team events, and customer visits</li><li>Plan and coordinate company events, meetings, and employee engagement activities</li><li>Ensure a professional, safe, and well-organized onsite work environment</li></ul>Marketing, Communications & Brand Support<ul><li>Assist with marketing initiatives, including drafting and scheduling social media posts</li><li>Support customer-facing communications, announcements, and internal messaging</li><li>Help maintain a polished and professional company image</li></ul>Startup Flexibility & Ownership<ul><li>Operate effectively with changing priorities, evolving processes, and minimal supervision</li><li>Take ownership of problems and figure out solutions even when direction is limited</li><li>Build, refine, and document processes as the company scales</li><li>Take on additional duties as required to support business needs</li><li>Maintain a positive, solutions-oriented mindset in a fast-paced startup environment</li></ul>Qualifications You Must Have<ul><li>Associate Degree (AA/AS) or equivalent experience</li><li>Minimum 5 years of experience in administrative, executive assistant, HR, operations, or similar roles</li><li>5+ years of experience with Microsoft Office Suite</li><li>Proven ability to work independently, prioritize effectively, and execute with urgency</li><li>Strong written and verbal communication skills</li><li>High attention to detail and strong follow-through</li><li>Comfortable working in ambiguity and adapting to changing business needs</li><li>U.S. Citizenship required</li></ul>Preferred Qualifications<ul><li>Experience in startups, small businesses, or fast-growth environments</li><li>Experience supporting manufacturing or engineering organizations</li><li>Experience onboarding subcontractors or independent contractors</li><li>Experience in talent acquisition, recruiting coordination, or community/technical school outreach</li><li>Marketing or social media experience</li><li>Experience with facilities or office management</li></ul>Work Environment<ul><li>Onsite role in Tucson, AZ</li><li>Fast-paced startup environment with high accountability</li></ul>Why This Role Matters This role is foundational to Spara Technologies' success. The individual in this role will have broad ownership, high visibility, and meaningful impact as Spara continues to grow.

Spara Technologies

Administrative Assistant / HR Specialist

AS 9100

Aerospace and Defense

Auditing

Background Investigation

Business Growth

Business Support

Calendar Management

Candidate Sourcing

Catering Services

Conflict Resolution

Corporate Event Management

Corporate Policies

Cross-Functional

Customer Experience

Customer Satisfaction

Document Control

Documentation

Email Management/Administration

Establish Priorities

Event Management

Expense Reports

Facilities Management

Facilities and Maintenance

Follow Through

Human Resources

Identify Issues

Job Fairs

Mail Processing

Manufacturing

Marketing Communications

Meeting Minutes

Office Management

Onboarding

Operations Management

Order Supplies

Plan Meetings

Problem Solving Skills

Procedure Implementation

Process Management

Production Schedule

Quality Engineering

Quality Management

Sales Pipeline

Schedule Development

Secondary School

Small Business

Social Media

Social Media Marketing

Startup

Systems Engineering

Systems Maintenance

Technical Delivery

United States Citizen

Willing to Travel

BreezyHR

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Senior Manager of Proposal Writing (US State & Local Health and Human Services)Maximus

Executive Assistant (Remote)House Buyers of America

Executive AssistantTHE NEWTON GROUP

Administrative Assistant / HR SpecialistSpara Technologies

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