Academic Administrative Assistant (Remote)

As a leading healthcare education organization, Unitek Learnings family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

We are looking for an Academic Administrative Assistant to join our team.

The Administrative Assistant is a highly motivated and resourceful individual to directly support the Provost and Chief Academic Officer and the needs of the Corporate Academics Department.

Responsibilities

• Calendar and Contact Management for Chief Academic Officer
• Travel planning, booking, itinerary preparation
• Professional Written Correspondence; including editing and proof-reading and Oral Communication
• Attend meetings, prepare and distribute detailed meeting minutes
• Expense report preparation; review/process expense reports and travel authorizations
• Answer/return phone calls and emails
• Assist with Event Planning, on and off-site meeting coordination
• Assist with academic projects and project documentation
• Maintain project library and files
• Research Issues and Topics
• Conduct Analysis (Quantitative and Qualitative)
• Coordinate Academic Department requests with Nursing, Marketing, Accounting, Legal, HR, and Compliance Departments
• Report Generation; prepare and submit a variety of weekly, monthly, quarterly and annual reports
• Exercise discretion at all times
• Maintain professionalism when dealing with highly sensitive confidential matters
• Any other responsibilities related to office assistance when required
• Other duties as assigned
  

Qualifications

• Previous experience of minimum 2-years of administrative support experience to senior management or C-Level executives in a fast paced environment
• Associate or Undergraduate Degree
• Experience with calendar scheduling and travel arrangements for senior level management
• Excellent Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat
• Must have Attention to Detail
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed
• Ability to utilize computer-based resources
• Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude
• Excellent skills in oral, written, interpersonal communications
• Teamwork style that emphasizes collaboration, teamwork, and facilitation
• Able to stay calm, focused, organized
• Demonstrated ability to prioritize, anticipate, and stay proactive
• Caring and positive attitude