Accounting Assistant

Location: Los Angeles, CA
Pay Rate: $27.00 $27.70 per hour
Employment Type: Temporary Assignment
Start Date: December 2, 2026
Anticipated End Date: March 31, 2027
Work Arrangement: Onsite during training, transitioning to hybrid

Important Assignment Information Unpaid Winter Recess

This temporary assignment includes a scheduled unpaid winter recess.

• Last Working Day Before Recess: December 18, 2026

• Anticipated Return Date: January 4, 2027

• Compensation During Recess: Unpaid

Important: Candidates must understand that they will not receive pay during the scheduled winter recess. This extended unpaid period may present financial challenges and should be carefully considered before accepting the assignment.

The assignment is associated with a leave-of-absence coverage need.

Work Schedule

• Hours: 37.5 hours per week

• Days: Monday Friday

• Schedule: 7:30 a.m. 4:00 p.m. Pacific Time

• Lunch: 12:00 1:00 p.m.

• Initial Training: Fully onsite

• After Training: Hybrid schedule with regular onsite days on Tuesdays and Thursdays

The hybrid schedule is flexible and subject to change based on departmental needs.

Parking and Dress Code

Parking Options:

• Metered Parking: Approximately $96 for two onsite days

• Monthly Parking Permit: Approximately $130 per month

Dress Code: Business casual

Position Summary

The University of Southern California's Department of Animal Resources is seeking a dependable, detail-oriented, and self-motivated Administrative Budget Assistant to support the Senior Operations Manager with financial operations and administrative functions.

This position is responsible for processing financial transactions, reconciling invoices and vendor statements, supporting accounts payable and accounts receivable, monitoring departmental billing, and maintaining accurate financial records.

The Department of Animal Resources supports biomedical research and teaching by providing high-quality care for animals housed within the university's research facilities.

Key Responsibilities

Accounting and Financial Operations

• Assist with preparing, monitoring, and reconciling departmental billing for services provided to researchers.

• Process financial transactions using Workday and departmental software, including purchase requisitions, invoices, credits, and billable transactions.

• Reconcile vendor statements and process invoices for payment.

• Support accounts payable (AP) and accounts receivable (AR) functions.

• Identify, research, and resolve billing discrepancies.

• Maintain accurate financial records and supporting documentation.

• Assist with financial audits and ensure records are organized and accessible.

Administrative Support

• Provide administrative assistance to the Senior Operations Manager.

• Maintain departmental documents, records, and correspondence.

• Communicate with researchers, vendors, and internal departments regarding billing and financial matters.

• Respond to internal and external financial inquiries.

• Perform additional administrative and financial duties as assigned.

Required Qualifications

• Knowledge of basic accounting principles, financial transactions, accounts payable, and accounts receivable.

• Experience processing invoices, payments, credits, and other financial transactions.

• Experience reconciling invoices and vendor statements and resolving discrepancies.

• Proficiency with bookkeeping or accounting applications, databases, and spreadsheets.

• Strong attention to detail and ability to maintain accurate financial records.

• Strong organizational, time-management, and problem-solving skills.

• Ability to work independently, prioritize assignments, and meet deadlines.

• Dependable, responsible, and self-motivated work ethic.

Education Requirements

• Associate's degree or an equivalent combination of education and experience that meets the minimum education requirement.